2024-08-31-accounts - Ramsey War Memorial Hall And Recreation Ground

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Trustees' Annual Report for the period

Period start date Period end date T 1[st] Septem2023 31st August 2024 From ber o

Section A Reference and administration details

Charity name Ramsey War Memorial Hall and Recreation Ground

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Other names charity is known by N/A
Registered charity number (if any) 1174666
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Charity's principal address Ramsey War Memorial Hall Church Hill Ramsey Postcode CO12 5EX ~~—~~

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
June Nine	Secretary	N/A	Elected Trustee
Robert Passmore	Chairman	N/A	Elected Trustee
John Fawcett	Treasurer	N/A	Elected Trustee
Diane Stace	Trustee	N/A	Elected Trustee
Maureen Platt	Trustee	N/A	Elected Trustee
Theresa Ward	Vice Chair	N/A	Elected Trustee
Alan Campell	Trustee	N/A	Elected Trustee
Joe Pederson	Trustee	N/A	Elected Trustee
Maureen Norgan	Trustee	N/A	Elected Trustee

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Shona Luos	Volunteer
Kelvin Cuthbert	Trustee	N/A	Elected Trustee



Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Banker	TSB Bank	High Street, Dovercourt

Name of chief executive or names of senior staff members (Optional information)

N/A – the Charity does not employ staff

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)	Previously a Scheme dated 26th October, 1967 (Memorial Hall); Trust Deed 24th March 1972 (Recreation Ground). As amended by Resolutions dated 21/1/15; 18/2/15, 29/04/15 and 10/4/16 superseded by a constitution dated 20thJune 2018 following the incorporation of the Charity.
	Charitable Incorporated Organisation (CIO)
	Elected by members of the area of benefit, Appointed by the Charity Trustees

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

●policies and procedures adopted for the induction and training of trustees;
●the charity’s organisational structure and any wider network with which the charity works;
●relationship with any related parties;
●trustees’ consideration of major risks and the system and procedures to manage them.

Membership of the village hall committee is open to all residents of Ramsey. Members are elected at the Annual General Meeting allowing the whole community to continue to be involved in the development and running of the hall. The trustees are all members of the Management Committee of the hall. A chairperson is elected by the trustees at the meeting following the AGM. The trustees must appoint a Treasurer and Secretary. These offices may be held by a trustee or other suitable person. On appointment new trustees are given a copy of the Constitution and a copy of the Charity’s latest report and statement of accounts. A register of the name and address of every member of the committee and the dates on which their terms of office begin and end is kept by the Management Committee. All trustees give their time freely and have not received any benefit in money or in kind from the Charity except that the members of the Management Committee are insured against the costs of a successful defence to a criminal prosecution brought against them as charity trustees.

Section C Objectives and activities

The Object of the Charity is set out in the CIO Constitution adopted 20.6.2018.

Summary of the objects of the charity set out in its governing document

“ The objects of the CIO are to establish and run a village hall and promote for the benefit of the inhabitants of the Parish of Ramsey (area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

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The trust carries out these Objects by:

Managing bookings and the day to day running of the hall. Maintaining the building so that it is safe and fit for purpose. Maintaining its Recreation site, football pitch and play equipment. Promoting the use / availability of the hall by local advertising.

Maintain and update its own website and social media ac- Summary of the main activities counts to provide relevant and up to date information re- undertaken for the public bene- garding the Charity and engage with the local community. fit in relation to these objects (include within this section the Including local media reports also. statutory declaration that Running regular successful events/services to continue trustees have had regard to the with community engagement/cohesion. guidance issued by the Charity Continue to strive to improve & develop the Charity. Commission on public benefit) Remain compliant by ensuring the appropriate policies/ procedures are in place and undertaken regular building, site & equipment checks.

Fundraising and grant applications to enable improvements to the fabric and facilities of the building and with a view to the development of a new hall.

Additional details of objectives and activities (Optional information)

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The Charity is grateful to the contributions made by its Trustees and Volunteers in running many events and services and providing day to day maintenance and cleaning of the hall and upkeep of its recreation grounds. Also, the administration of the Charity.

Events are also supported by members of the local Community. Their voluntary work and donations help keep running costs to a minimum.

You may choose to include further statements, where relevant, about:

In addition to the day to day running the Trustees continue to promote the Charities objects and strive to improve and develop the Charity, this is further evidenced by their commitment to their new build project.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

The Charity has once more enjoyed another successful year in providing Summary of the main achieve- facilities for our community. Providing recreational services through the ments of the charity during the Recreation Ground and hiring the hall out to Boogie Shoes Dance Acad- year emy and the Yellow brick Road Nursery. This enables locals youth and adult the opportunity to learn dance. It also helps local families with Childcare.

Each November the Charity host a Remembrance Service, supported by the local Church and once more continued with the event which was attended by over one hundred locals.

The recreation ground facilities, sited at Wix Road, Ramsey, are used by 3 local adult football teams including a Ladies team. It is also a very popular site for families. It is maintained purely by our Trustees and volunteers. This year we have been plagued with fly tipping and litter but our Trustees have handled this.

The Charity holds a Bingo Evening once a month which is very well attended and proceeds from the evening are donated to local charities identified by the players every other month.

The Charity held a village summer fete with various activities that was very well attended. A lovely day was had by all.

This year we held a Santas Grotto which was well attended and enjoyed all with the wonderful support of our Parish Council.

Maintenance of the hall as always continues to pose a challenge to the Charity. The facilities have continued to require significant investment in both time and materials to ensure that they remain safe and in an adequate state of repair. The Charity sources volunteer labour for these works wherever possible and minimises the costs involved as far as possible.

The Charity has put aside £23,500 towards facilities at the Recreation ground.

The Charity now has an OFSTED approved Nursery operating Monday to Friday during term times.

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Section E Financial review

The Charity’s policy is to hold reserves equivalent to at least one year’s Brief statement of the charity’s running costs in the event of closure of the facility and preferably of more policy on reserves than £10,000. The success of the Charity and its own fundraising over the last twelve months has enabled us to significantly achieve this.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

The Charity’s main operational income source has continued to be deYou may choose to include adrived from the hiring of the hall and recreation ground facilities. ditional information, where relevant about:

The Charity continues to make a small profit due to the extra cost of out-
● the charity’s principal sourced Covid cleaning essential to the safety of users. sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Following the recent incorporation of the Charity this will allow the Charity the opportunity to increase its membership and strengthen its committee, continuing to support the work and efforts of the existing Trustees.

The incorporation also opens up other grant funding streams.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Mr R C Passmore

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Full name(s)		Robert Passmore

Position (eg Secretary, Chair, etc)		Chair

Date	29th June 25

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RAMSEY WAR MEMORIAL HALL CIO Registered Charity 1174666

Receipts and Payments Account for the year ended 31 August 2024

RECEIPTS From Trading Activities Hall Hire Pitch Fees From Voluntary Sources Fundraising Grants and Donations Recycling From Assets Interest TOTAL RECEIPTS PAYMENTS Charitable Activities Salaries Trading Activities Coronation Event Repairs and Maintenance Energy Water& Sewerage PRS/PPL Insurance Administration of the charity Office Costs Advertising AGM Independent Examination Affiliation and Training Fees Rates Miscellaneous Other Expenditure New equipment Fundraising TOTAL PAYMENTS NET DEFICIT Balances Brought Forward Balances Carried Forward	Unrestricted Restricted £ 11502.56 11502.56 0.00 0.00 3178.50 3178.50 0.00 0.00 640.36 640.36 903.28 903.28 16224.70 0.00 16224.70 0.00 0.00 0.00 -2935.73 -2935.73 -2047.29 -2047.29 -713.64 -713.64 -358.04 -358.04 -989.77 -989.77 -213.00 -213.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -644.98 -644.98 -2551.89 -2551.89 -10454.34 0.00 -10454.34 5770.36 0.00 5770.36 68189.04 5770.36 0.00 73959.40 2023/24	2022/23 £ 10656.25 0.00 1046.5 9053.33 972.11 372.17 22100.36 0.00 -6760.66 -5308.91 -599.03 -599.54 -286.42 -882.65 0.00 0.00 0.00 0.00 -378.00 -97.78 0.00 0.00 -834.18 -15747.17 6353.19 27,653.09 68189.04

Statement of Assets and Liabiities at 31 August 2024

MONETARY ASSETS Deposits and Bank Balances Deposit Account Current Account Petty Cash Debtors Accrued Interest Unpaid letting invoices Creditors Hire deposits held	71067.68 1978.50 1891.00 74937.18 0.00 0.00 0.00

NON MONETARY ASSETS

Real property at Ramsey Play Equipment Tables and chairs Kitchen Equipment Office Equipment Temporary Changing Rooms Stationery Cleaning materials Storage Container Playgroup Equipment Gazebos Bingo Machine