2022-08-31-accounts - Ramsey War Memorial Hall And Recreation Ground

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		Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for the period	for the period	for the period	for the period	for the period
		From		Period start date					T o	Period end date
				1st	Septemb er		2021			31st	August			2022

Section A				Reference and						administration details

Charity name						Ramsey War Memorial Hall and Recreation Ground

Other names charity is known by						N/A

Registered charity number (if any)						1174666

Charity's principal address						Ramsey War Memorial Hall
						Church Hill
						Ramsey
						Postcode						CO12 5EX

Names of the charity trustees who						manage the charity
	Trustee name		Office (if any)					Dates acted if not for whole year					Name of person (or body) entitled to appoint trustee (if any)
1 2 3 5 6 7 8 10 11 12 17 18	June Nine		Secretary					N/A					Elected Trustee
	Robert Passmore		Chairman					N/A					Elected Trustee
	John Fawcett		Treasurer					N/A					Elected Trustee
	Diane Stace		Trustee					N/A					Elected Trustee
	Maureen Norgan		Trustee					N/A					Elected Trustee
	Maureen Platt		Trustee					N/A					Elected Trustee
	Theresa Ward		Vice Chair					N/A					Elected Trustee
	Alan Campbell		Trustee					N/A					Elected Trustee
	Joe Pedersen		Trustee					N/A					Elected Trustee
	Emily Howe		Volunteer
	Nick Howe		Volunteer
	Charlie Norgan		Volunteer

TAR

June 2023

19 20	Samuel Howe	Volunteer
	Shona
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Banker	TSB Bank	High Street, Dovercourt

Name of chief executive or names of senior staff members (Optional information)

N/A – the Charity does not employ staff

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Previously a Scheme dated 26th October, 1967 (Memorial Hall); Trust Deed 24th March 1972 (Recreation Ground). As amended by Resolutions dated 21/1/15; 18/2/15, 29/04/15 (eg. trust deed, constitution) and 10/4/16 superseded by a constitution dated 20[th] June 2018 following the incorporation of the Charity. How the charity is constituted Charitable Incorporated Organisation (CIO) (eg. trust, association, company) Trustee selection methods Elected by members of the area of benefit, Appointed by the Charity (eg. appointed by, elected by) Trustees

Additional governance issues (Optional information)

TAR

June 2023

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Membership of the village hall commi3ee is open to all residents of Ramsey. Members are elected at the Annual General Mee<ng allowing the whole community to con<nue to be involved in the development and running of the hall. The trustees are all members of the Management Commi3ee of the hall. A chairperson is elected by the trustees at the mee<ng following the AGM. The trustees must appoint a Treasurer and Secretary. These offices may be held by a trustee or other suitable person. On appointment new trustees are given a copy of the Cons<tu<on and a copy of the Charity’s latest report and statement of accounts. A register of the name and address of every member of the commi3ee and the dates on which their terms of office begin and end is kept by the Management Commi3ee. All trustees give their <me freely and have not received any benefit in money or in kind from the Charity except that the members of the Management Commi3ee are insured against the costs of a successful defence to a criminal prosecu<on brought against them as charity trustees.

Section C Objectives and activities

The Object of the Charity is set out in the CIO Cons<tu<on adopted 20.6.2018.

Summary of the objects of the charity set out in its governing document

“ The objects of the CIO are to establish and run a village hall and promote for the benefit of the inhabitants of the Parish of Ramsey (area of benefit) without dis<nc<on of sex, sexual orienta<on, age, disability, na<onality, race or poli<cal, religious or other opinions the provision of facili<es for recrea<on or other leisure <me occupa<on of individuals who have need of such facili<es by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condi<ons of life of the said inhabitants.

TAR

June 2023

The trust carries out these Objects by: Managing bookings and the day to day running of the hall. Maintaining the building so that it is safe and fit for purpose. Maintaining its Recrea<on site, football pitch and play equipment. Promo<ng the use / availability of the hall by local adver<sing. Maintain and update its own website and social media accounts to provide relevant and up to date informa<on regarding the Charity and engage with the local community. Including local media reports also. Summary of the main activities Running regular successful events/services to con<nue with community undertaken for the public engagement/cohesion. benefit in relation to these Con<nue to strive to improve & develop the Charity. objects (include within this Remain compliant by ensuring the appropriate policies/procedures are section the statutory declaration that trustees have in place and undertaken regular building, site & equipment checks. had regard to the guidance Fundraising and grant applica<ons to enable improvements to the issued by the Charity fabric and facili<es of the building and with a view to the development Commission on public benefit) of a new hall.

Additional details of objectives and activities (Optional information)

TAR

June 2023

The Charity is grateful to the contributions made by its Trustees and Volunteers in running many events and services and providing day to day maintenance and cleaning of the hall and upkeep of its recreation grounds. Also, the administration of the Charity.

Events are also supported by members of the local Community. Their voluntary work and donations help keep running costs to a minimum.

You may choose to include further statements, where relevant, about:

In addition to the day to day running the Trustees continue to promote the Charities objects and strive to improve and develop the Charity.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

June 2023

Section D Achievements and performance

Summary of the main The Charity has enjoyed a reasonably successful year bearing in mind achievements of the charity the adverse effects Covid 19. The profile of the Charity has levelled out during the year with several of our groups having to shut down due to being in the At Risk category.

Each November the Charity host a Remembrance Service, supported by the local Church. As always this is a well-supported and poignant event however this year saw our largest ever attendance.

The recreation ground facilities, sited at Wix Road, Ramsey, are used by one local adult football team and for the purpose of training by 4 sides including the Ladies section. The usage continued in line with the implementation of Covid Measures.

In December we held a successful Christmas function in line with all Covid Rules.

Since the end of Lockdown our Dance groups and Yoga groups returned in line with Covid Rules.

We held a Community Summer fete at our Recreation ground which was superb success with residents enjoying the freedoms sadly missed during Covid.

The Charity continues to try to increase its work with other Charity groups which include Harwich Soup. Sadly our Recycling group halted due to Covid and we have also ended our Community Library due to a lack of uptake.

The Charity now supports a full-time nursery at the group Monday to Friday which started in March. Maintenance of the hall continues to pose a challenge to the Charity. The facilities have continue to require significant investment in both time and materials to ensure that they remain safe and in adequate repair. The Charity has sourced volunteer labour for these works wherever possible and minimised the costs involved as far as possible. We have completely redecorated the hall, changed lighting units and have had repairs to the roof.

In short the Charity remains strong and has survived COVID.

TAR

June 2023

Section E Financial review

Brief statement of the The Charity’s policy is to hold reserves equivalent to at least one year’s charity’s policy on reserves running costs in the event of closure of the facility and preferably of more than £10,000. The success of the Charity and its own fundraising over the last twelve months has enabled us to significantly achieve this.

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include The Charity’s main operational income source has continued to be additional information, where derived from the hiring of the hall and recreation ground facilities. relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

We are always ready to accept new Trustee applications (residents of Ramsey) and Volunteers.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Mr R C Passmore Full name(s) Robert Passmore Position (eg Secretary, Secretary Chair Chair, etc)

TAR

June 2023

Date 25th June 2023 TAR Jun8 2023

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||||||| |---|---|---|---|---|---| |Promotions|24 new|Social|46 new| |Primary|RAMSEY WAR MEMORIAL| |HALL CIORegistered Charity|Veolia UK, HelloFresh, Royal Car…|Twitter, Instagram| |1174666| |Receipts and Payments Account for the year ended 31| |Google|August 2022|Security alert|- A new sign-in on Mac ramseywarmem@gmail.com We noticed a new sign-in to your Googl…|14:03| |2021/22 2020/21| |Unrestricted Restricted £ £| |john, meRECEIPTS3|Year End Accounts 2021/2022 - Hi All, Please see the Treasurers Year End account's attached. Ma…| |From Trading| |ActivitiesHall Hire 8188.18 8188.18 3959.76| |RWMH 2021-20…| |Pitch Fees 0.00 0.00 0.00| |From Voluntary| |SourcesFundraising 800.00 800.00 0| |Google FormsGrants and Donations 2231.42 2231.42 1651.71Your form, RWMH Trustee AGM Nomination Form, has new responses. - 1 new response Hi, Your form RWMH…|24 Jun| |Recycling 1213.89 1213.89 440.24| |From| |Google FormsAssetsInterest 149.96 149.96 172.264|Your form, RWMH Trustee AGM Nomination Form, has new responses. - 1 new response Hi, Your form RWMH…|23 Jun| |TOTAL RECEIPTS 12583.45 0.00 12583.45 6223.97| |PAYMENTS| |Bechard Margarito|Updated E-Bill For Renewal Payments #JSGY-6496-IUSH|- #GHSU-5457-SGUIS|23 Jun| |Charitable| |ActivitiesSalaries 0.00 0.00| |Trading|Updated E-Bill …| |ActivitiesRepairs and Maintenance -9537.90 -9537.90 -1660.96| |Energy -2155.25 -2155.25 -1649.37| |Water -273.84 -273.84 -227.63| |Google Calendar|PRS/PPL -574.84 -574.84 0|Notification: Bingo @ Fri Jun 23, 2023 6:15pm - 9:15pm (BST) (ramseywarmem@gmail.com)|- BingoYo…|23 Jun| |Insurance -850.64 -850.64 -822.4| |Administration of the| |Google Calendar|Notification: BSDA @ Fri Jun 23, 2023 4:30pm - 6pm (BST) (ramseywarmem@gmail.com)|- BSDAYou h…|23 Jun| |charityOffice Costs 0.00 0.00 -113.96| |Advertising 0.00 0.00 0.00| |AGM 0.00 0.00 0.00| |Community360|Independent Examination 0.00 0.00 0.00|C360 News Update 23 June 2023|- C360 News Update 23 June 2023 View this email in your browser C36…|23 Jun| |Affiliation and Training Fees 0.00 0.00 0.00| |Rates 0.00 0.00 0| |Adam Price|Miscellaneous 0.00 0.00 0.00Ramsey War Memorial Hall and Recreation Ground CIO-CCP2272646 - Good afternoon, Thank you for your …|23 Jun| |Other| |ExpenditureNew equipment 0.00 0.00 0.00image001.png|EL Cert.pdf| |Fundraising -289.98 -289.98 0| |TOTAL PAYMENTS -13682.45 0.00 -13682.45 -4474.32| |Google Calendar|NET DEFICIT -1099.00 0.00 -1099.00 1749.65|Notification: Yellow Brick Nursery @ Fri Jun 23, 2023 9am - 4pm (BST) (ramseywarmem@gmail.com)|- Y|23 Jun| |Balances Brought Forward 64180.60| |Tom .. me,|john|5|CCP2272646 - Ramsey War Memorial Hall and Recreation Ground CIO Insurance Policy|- Hi Rob, This i…|22 Jun| |Balances Carried Forward -1099.00 0.00 63081.60 64180.60| |image001.png|Renewal CCP 2…|image006.png|

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Statement of Assets and Liabiities at 31

August 2022 Google CalendarMONETARY Notification: BSDA @ Wed Jun 21, 2023 4pm - 6:15pm (BST) (ramseywarmem@gmail.com) - BSDA You have … ASSETSDeposits and Bank Page 1 / 1 BalancesDeposit Account 50718.05 Current Account 10388.49

21 Jun