2021-08-31-accounts - Ramsey War Memorial Hall And Recreation Ground

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Trustees' Annual Report for the period Period start date Period end date T 1[st] Septem 2020 31st August 2021 From ber o

Section A Reference and administration details

Ramsey War Memorial Hall and Recreation Charity name Ground Other names charity is known by N/A Registered charity number (if 1174666 any) Charity's principal address Ramsey War Memorial Hall Church Hill Ramsey Postcode CO12 5EX

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not for body) entitled to
Trustee name Office (if any)
whole year appoint trustee (if
any)
1 Suzanne Howe Secretary 02/11/20 Elected Trustee
2 Robert Passmore Chairman N/A Elected Trustee
3 John Fawcett Treasurer N/A Elected Trustee
5 Diane Stace Co-opted Trustee
6 Maureen Platt Trustee N/A
7 Theresa Ward Vice Chair N/A Elected Trustee
8 Alan Campell Trustee N/A Elected Trustee
10 Joe Pederson Trustee N/A Elected Trustee
Debra Sampson- Volunteer N/A
11
Scott
12 Shona Luos Volunteer N/A
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian
trustees)
Name Dates acted if not for whole year
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1 March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address Banker TSB Bank High Street, Dovercourt

Name of chief executive or names of senior staff members (Optional information)

N/A – the Charity does not employ staf

Section B Structure, governance and management

Description of the charity’s trusts

Previously a Scheme dated 26th October, 1967 (Memorial Hall); Trust Deed Type of governing document 24th March 1972 (Recreation Ground). As amended by Resolutions dated 21/1/15; 18/2/15, 29/04/15 and 10/4/16 superseded by a constitution dated (eg. trust deed, constitution) 20[th] June 2018 following the incorporation of the Charity.

Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Elected by members of the area of benefit, Appointed by the Trustee selection methods Charity Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include Membership of the village hall committee is open to all additional information, residents of Ramsey. Members are elected at the Annual where relevant, about: General Meeting allowing the whole community to continue to be involved in the development and running of ●policies and procedures the hall. The trustees are all members of the Management adopted for the induction Committee of the hall. A chairperson is elected by the and training of trustees; trustees at the meeting following the AGM. The trustees ●the charity’s must appoint a Treasurer and Secretary. These offices may organisational structure be held by a trustee or other suitable person. On and any wider network with which the charity appointment new trustees are given a copy of the works; Constitution and a copy of the Charity’s latest report and statement of accounts. A register of the name and address ●relationship with any related parties; of every member of the committee and the dates on which ●trustees’ consideration of their terms of office begin and end is kept by the major risks and the Management Committee. All trustees give their time freely system and procedures to and have not received any benefit in money or in kind manage them. from the Charity except that the members of the Management Committee are insured against the costs of a successful defence to a criminal prosecution brought against them as charity trustees.

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Section C Objectives and activities

The Object of the Charity is set out in the CIO Constitution adopted 20.6.2018.

“ The objects of the CIO are to establish and run a village hall and promote for the benefit of the inhabitants of the Parish of Ramsey (area of benefit) without distinction of Summary of the objects sex, sexual orientation, age, disability, nationality, race or of the charity set out in political, religious or other opinions the provision of its governing document facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

The trust carries out these Objects by:

Managing bookings and the day to day running of the hall. Maintaining the building so that it is safe and fit for purpose. Maintaining its Recreation site, football pitch and play equipment. Promoting the use / availability of the hall by local advertising. Summary of the main Maintain and update its own website and social media activities undertaken for accounts to provide relevant and up to date information the public benefit in regarding the Charity and engage with the local relation to these objects (include within this community. Including local media reports also. section the statutory Running regular successful events/services to continue declaration that trustees with community engagement/cohesion. have had regard to the Continue to strive to improve & develop the Charity. guidance issued by the Remain compliant by ensuring the appropriate Charity Commission on policies/procedures are in place and undertaken regular public benefit) building, site & equipment checks. Fundraising and grant applications to enable improvements to the fabric and facilities of the building and with a view to the development of a new hall.

3 March 2012

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Additional details of objectives and activities (Optional information)

The Charity is grateful to the contributions made by its Trustees and Volunteers in running many events and services and providing day to day maintenance and cleaning of the hall and upkeep of its recreation grounds. Also, the administration of the Charity.

You may choose to include further statements, where relevant, about:

●policy on grantmaking;
●policy programme related investment;

Events are also supported by members of the local Community. Their voluntary work and donations help keep running costs to a minimum.

In addition to the day to day running the Trustees continue to promote the Charities objects and strive to improve and develop the Charity, this is further evidenced by their commitment to their new build project.

●contribution made by volunteers.

Section D Achievements and performance

4 March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Charity has enjoyed a reasonablel year bearing in mind the adverse efects Covid 19. The profile of the Charity has levelled out with several of our groups remain shut down due to being in the At Risk category.

Each November the Charity host a Remembrance Service, supported by the local Church and once more continued with the event whilst socially distanced. As always this is a wellsupported and poignant event however this year saw our largest ever attendance.

The recreation ground facilities, sited at Wix Road, Ramsey, are used by 3 local adult football teams including aLadies team ladies team. The usage stopped on the first Lockdown and during the second lockdown but continued afterwards with the implementation of Covid Measures.Both of the last two seasons have been severely impacted by Covid.

Since the end of the second Lockdown our Dance group, Yoga and a new Yoga class continued. However those groups with At Risk members sadly could not.

The Charity sadly closed its library service in association with Essex County Council.

The Charity has worked to provide additional services to the community and although not running at present due to Covid is preparing to resume its recycling scheme.

Maintenance of the hall continues to pose a challenge to the Charity. The facilities have continued to require significant investment in both time and materials to ensure that they remain safe and in an adequate state of repair. The Charity has sourced volunteer labour for these works wherever possible and minimised the costs involved as far as possible.

The Charity has put aside £23,500 towards facilities at the Recreation ground.

The Charity now has an OFSTED approved Nursery operating Monday to Friday during term times.

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March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Charity’s policy is to hold reserves equivalent to at least one year’s running costs in the event of closure of the facility and preferably of more than £10,000. The success of the Charity and its own fundraising over the last twelve months has enabled us to significantly achieve this.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The Charity’s main operational income source has continued to be derived from the hiring of the hall and recreation ground facilities.

The Charity continues to make a small profit due to the extra cost of outsourced Covid cleaning essential to the safety of users.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Following the recent incorporation of the Charity this will allow the Charity the opportunity to increase its membership and strengthen its committee, continuing to support the work and eforts of the existing Trustees.

The incorporation also opens up other grant funding streams.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Mr R C Passmore Signature(s) Robert Passmore Full name(s) Position (eg Secretary, Secretary Chair Chair, etc)

6 March 2012

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Date 31 st 21 TAR March 2012

RAMSEY WAR MEMORIAL HALL CIO Registered Charity 1174666

Receipts and Payments Account for the year ended 31 August 2021

RECEIPTS From Trading Activities Hall Hire Pitch Fees From Voluntary Sources Fundraising Grants and Donations Recycling From Assets Interest TOTAL RECEIPTS PAYMENTS Charitable Activities Salaries Trading Activities Repairs and Maintenance Energy Water PRS/PPL Insurance Administration of the charity Office Costs Advertising AGM Independent Examination Affiliation and Training Fees Rates Miscellaneous Other Expenditure New equipment Fundraising TOTAL PAYMENTS NET DEFICIT Balances Brought Forward Balances Carried Forward	Unrestricted Restricted £ 3959.76 3959.76 0.00 0.00 0.00 0.00 1651.71 1651.71 440.24 440.24 172.26 172.26 6223.97 0.00 6223.97 0.00 -1660.96 -1660.96 -1649.37 -1649.37 -227.63 -227.63 0.00 0.00 -822.40 -822.40 -113.96 -113.96 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -4474.32 0.00 -4474.32 1749.65 0.00 1749.65 61350.05 1749.65 0.00 63099.70 2020/2021	2019/20 £ 8930.8 635.00 609.1 24250.00 466.04 206.13 35097.07 0.00 -7058.53 -1176.42 -356.13 -286.42 -822.4 -150 0.00 0.00 0.00 -144.00 0.00 0.00 0.00 -453.73 -10447.63 24649.44 27,653.09 36599.04

Statement of Assets and Liabiities at 31 August 2020

MONETARY ASSETS Deposits and Bank Balances Deposit Account Current Account Petty Cash Debtors Accrued Interest Unpaid letting invoices Creditors Hire deposits held NON MONETARY ASSETS Real property at Ramsey Play Equipment Tables and chairs Kitchen Equipment Office Equipment Temporary Changing Rooms Stationery Cleaning materials Storage Container Playgroup Equipment	50552.14 13357.44 24.68 63934.26 0.00 0.00 0.00