Charity Number: 1174655
ODNS COBHAM OUTREACH CIO TRUSTEES ANNUAL REPORT
AUGUST 2025
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ODNs COBHAM OUTREACH TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 315" AUGUST 2025
The Trustees present their report and the financial statements of ODNs COBHAM OUTREACH for the year ended 31* August 2025.
REFERENCE AND ADMINISTRATIVE DETAILS
The trustees of the charity, who have held office since 20" June 2016, are as follows:
Sister Anne Gill O.D.N.
Sister Patricia Grady O.D.N. Sister Maria Nieves Escalada Gallego O.D.N. Mrs. Fiona Jane Franck (appointed 28° March 2019)
Mr. Daniel Meehan (appointed June 2024}
Mrs. Patricia Mary Ursula Meehan (appointed June 2024)
The Chair Person is Sister Patricia Grady, O.D.N.
The principal address of the charity is Notre Dame School, Convent Lane, Cobham, Surrey KT11 1HA.
The charity is a ClO registered under the charity number 1174655 and its governing instrument is its Foundation Constitution dated 20" June 2016.
The trustees have made the following professional appointments:
Banker: Barclays, 8-12 Church Street, Walton-on-Thames, Surrey KT12 2QX
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ODNs COBHAM OUTREACH TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31%" AUGUST 2025 a
STRUCTURE, GOVERNANCE AND MANAGEMENT
introduction ODNs Cobham Outreach is a CIO with a Board of Trustees, comprising at least 3 persons, appointed by the Superior of the Order of the Company of Mary responsible for the work of the Order in England. Currently there are 6 Trustees. Trustees are appointed for an initial term not exceeding four years and are eligible for reappointment for up to three consecutive terms.
The Chairperson currently is Sister Patricia Grady. Trustees have entrusted Mr. Daniel Meehan to manage the HMRC claims for gift aid. He also prepares the Minutes.
The accounts accompanying this report are the accounts of the ClO trust and have been prepared by Mr. Daniel Meehan and Mrs. Patricia Meehan. The CIO is governed by a Foundation Constitution dated 20" June 2016 and is registered with the Charity Commission, Charity Registration no. 1174655.
Charitable Objectives The principal objectives as set out in the Constitution are: To raise awareness of the situation of people suffering poverty and exclusion. To prevent and relieve poverty for the public benefit, in particular, but without limitation, by helping to fund educational and development projects and activities for women, children and young people anywhere in the world that are supported by the Company of Mary Our Lady.
Review of Activities and Achievements In accordance with its charitable objectives, the ClO sent funding to small projects identified and supported by the Company of Mary Our Lady.
During the year, in order to raise awareness of the situation of poverty suffered by underprivileged women and children in different parts of the world, the Trustees have provided information, produced leaflets and prepared photo displays for Notre Dame School Cobham, the local parish and other benefactors, showing the projects and activities supported by the Charity. Funds have been raised in a variety of ways: Each year the pupils of Notre Dame School fundraise for a charity of their own choice and for ODNs Cobham Outreach (50% each). This contribution is usually considerable due to the variety of the students’ fundraising activities and their generosity. During the year, the Trustees sought to raise funds in other ways: a small raffle and a homemade Christmas craft event for the pupils at Notre Dame Prep School; and a Film Matinee held in the theatre at Notre Dame School Cobham. At this event a film of “Les Misérables in Concert” was shown and voluntary donations were collected. People from the parish attended and a special invitation was given to the residents of several local care homes. Tea and biscuits were served during the interval and there was a small raffle of donated items. These activities have increased awareness in the parish of the projects supported by ODNs, resulting in STOs and donations from various sources.
The charity has continued to send funds to a variety of small projects for women and children in different countries. These projects have included a new youth group in Cuba to provide extracurricular activities aimed at improving literacy and numeracy skills (requested by the children and teenagers themselves). Donations were sent to the Fe y Alegria School in Bedou, a very poor district in Haiti. For several years the charity has been sending money for this school whenever local conditions permit. Excellent work is being done there; the school provides a safe environment, a daily meal and basic education, as well as a broader range of activities for the children. The charity also sent donations the Company of Mary Our Lady’s new foundation on the island of Atauro, East Timor. The region is very poor and aim of the foundation is to work educationally and pastorally with the local people, especially the women and children. The charity responded to a petition from a Honey Purification Project in a very marginalised region of Argentina and sent a one-off donation to upgrade the
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project's small building. The region is very well known to one of the Trustees, who had visited the project when it was first set up. The Trustees are in regular contact with all these projects and receive frequent news and photos from them. Acknowledgement and information about how the funds have been used has been received from the recipients and this has been communicated to the benefactors.
Financial Activities and Results The accounts cover the year ended 31* August 2025. The Charity receives donations and funds froma variety of sources as indicated above.
Risk & Corporate Governance Matters The CIO has established and is guided by policies, which are periodically reviewed by the Trustees. To facilitate governance, management and the work of the charity, the Trustees strive to ensure that a variety of appropriate skills and experience are represented in the ClO. The CIO has implemented the GDPR requirements (May 2018) and is keeping them under review. The Trustees also keep the ClO’s activities under review in accordance with its Risk Policy to ensure due diligence is maintained, particularly in view of the new circumstances created by the financial crisis due to current political circumstances. A new and updated Financial Policy, which takes into account the development of the Charity in recent years, new requirements and circumstances, has been adopted by the Trustees. On behalf of the Trustees Sister Anne Gill reviewed and updated all the Policies of ODNs Cobham Outreach and reported back to the Trustees who all approved of the updated Policies for this year.
Reserves Policy
While constantly seeking to raise further funds to support new projects and continue to assist some of the projects which have already received help, the Charity’s aim is to maintain a basic level of reserves of £2,500 as a contingency measure in order to be able to draw on this in the event of a disaster or an unexpected situation which requires emergency aid.
Statement of Trustees’ responsibilities The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to: e select suitable accounting policies and then apply them consistently; e observe the methods and principles in the Charities SORP; e make judgments and estimates that are reasonable and prudent; e state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 201 1, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on 19' Wy 4Mah...( ‘\ 200.6‘ and signed as authorised on their behalf by:
Sister Patricia Grady O.D.N. (Chairperson)
Sister Anne Gill O.D.N. (Trustee)
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Charity Name No (if any) ODNS COBHAN OUTREACH CIO 1174655 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2024 31/08/2025 ~~EF |~~
Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Endowment funds |
Total funds | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts | ||||||||||||
| Notre Dame School Fund Raising | 5,575 | - | - | - | - | 5,575 | 6,645 | |||||
| Donations - Other | 4,027 | - | - | - | - | 4,027 | 2,699 | |||||
| Christmas Fayre | 1,100 | - | - | - | - | 1,100 | 2,676 | |||||
| Gift Aid | 468 | - | - | - | - | 468 | 1,365 | |||||
| - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - |
| Sub total(Gross income for AR) |
11,170 | - | - | 11,170 | 13,385 | ||||
|---|---|---|---|---|---|---|---|---|---|
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 11,170 - - 11,170 13,385 ~~—————~~ |
|||||||||
| A3 Payments | |||||||||
| Donations(Grants)Paid | 9,378 | - | - | 9,378 | 11,597 | ||||
| Bank Charges | 99 | - | - | 99 | 124 | ||||
| Misc | 14 | - | - | 14 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - |
Sub total [ 9,491 ] - - 9,491 11,721 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ~~—~~ Total payments ~~——=—~~ 9,491 - - 9,491 11,721 Net of receipts/(payments) 1,679 - - 1,679 1,664 A5 Transfers between funds - - - - - A6 Cash funds last year end 8,362 - - 8,362 6,699 Cash funds this year end ~~SS~~ 10,041 - ~~SS~~ - 10,041 ~~=~~ 8,363
CCXX R1 accounts (SS)
19/03/2026
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted Restricted |
Endowment | ||||
|---|---|---|---|---|---|
| Categories | Details | funds funds |
funds | ||
| to nearest £ to nearest £ |
to nearest £ | ||||
| B1 Cash funds | 10,041 - - - - - - - - 10,041 - - Barclays Bank Balance Total cash funds ~~—====~~ |
||||
| (agree balances with receipts and payments | (agree balances with receipts and payments | ||||
| account(s)) | OK OK |
OK | |||
| Unrestricted Restricted |
Endowment | ||||
| funds funds |
funds | ||||
| Details | to nearest £ to nearest £ |
to nearest £ | |||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~—=——~~ |
||||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
|||
| B3 Investment assets | - - - - - - - - - - ~~7~~ |
||||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
|||
| B4 Assets retained for the charity’s own use |
- - - - - - - - - - - - - - - - - - ~~iss~~ |
||||
| Fund to which Amount due |
When due | ||||
| Details | liability relates (optional) |
(optional) | |||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
- - - - - Date of approval 18/03/2026 18/03/2026 Print Name DANIEL MEEHAN PATRICIA MEEHAN Signature ~~—~~ |
||||
| CCXX R2 accounts (SS) | 2 | 19/03/2026 |