Charity Number: 1174655
ODNS COBHAM OUTREACH CIO TRUSTEES ANNUAL REPORT
AUGUST 2024
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ODNs COBHAM OUTREACH TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 318’ AUGUST 2024
The Trustees present their report and the financial statements of ODNs COBHAM OUTREACH for the year ended 315 August 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
The trustees of the charity, who have held office since 20" June 2016, are as follows:
Sister Anne Gill O.D.N.
Sister Patricia Grady O.D.N. Sister Maria Nieves Escalada Gallego O.D.N.
Mr. Anthony James Madigan (resigned 5'* March 2024)
Mrs. Hermione Anne Delamare (resigned 6 August 2024) Mrs. Fiona Jane Franck (appointed 28" March 2019)
Mr. Daniel Meehan (appointed June 2024)
Mrs. Patricia Mary Ursula Meehan (appointed June 2024)
The Chair Person is Sister Patricia Grady, O.D.N.
The principal address of the charity is Notre Dame School, Convent Lane, Cobham, Surrey KT11 1HA.
The charity is a ClO registered under the charity number 1174655 and its governing instrument is its Foundation Constitution dated 20 June 2016.
The trustees have made the following professional appointments:
Banker: Barclays, 8-12 Church Street, Walton-on-Thames, Surrey KT12 2QX
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ODNs COBHAM OUTREACH TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 315? AUGUST 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Introduction
ODNs Cobham Outreach is a ClO with a Board of Trustees, comprising at least 3 persons, appointed by the Superior of the Order of the Company of Mary responsible for the work of the Order in England. Currently there are 6 Trustees. Trustees are appointed for an initial term not exceeding four years and are eligible for reappointment for up to three consecutive terms.
The Chairperson currently is Sister Patricia Grady and the Trustees have elected Mrs. Hermione Anne Delamare to be Secretary. Mr. Daniel Meehan now manages the HMRC claims for gift aid.
The accounts accompanying this report are the accounts of the CIO trust and have been prepared by Mrs. Fiona Jane Franck.
The CIO is governed by a Foundation Constitution dated 20%" June 2016 and is registered with the Charity Commission, Charity Registration no. 1174655.
Charitable Objectives
The principal objectives as set out in the Constitution are:
To raise awareness of the situation of people suffering poverty and exclusion.
To prevent and relieve poverty for the public benefit, in particular, but without limitation, by helping to fund educational and development projects and activities for women, children and young people anywhere in the world that are supported by the Company of Mary Our Lady.
Review of Activities and Achievements
In accordance with its charitable objectives, the ClO sent funding to small projects identified and supported by the Company of Mary Our Lady.
During the year, in order to raise awareness of the situation of poverty suffered by underprivileged women and children in different parts of the world, the Trustees have provided information, produced leaflets and prepared photo displays for Notre Dame School Cobham, the local parish and other benefactors, showing the projects and activities supported by the Charity. Funds have been raised in a variety of ways: Each year, with different activities, the pupils of Notre Dame School fundraise for a charity of their own choice and for ODNs Cobham Outreach (50% each). This contribution is usually considerable due to the variety of the students’ fundraising activities and their generosity. During the year, the Trustees sought to raise funds in other ways: a small raffle and a homemade Christmas craft event for the pupils at Notre Dame Prep School: and a parish “Theatre Night”. At this event, at which voluntary donations were collected, a film of a ballet was shown, canapes were served during the interval and there was a small raffle of donated items. These activities have increased awareness in the parish of the projects supported by ODNs, resulting in donations from various other sources. The charity has continued to send funds to a variety of small projects for women and children in different countries. These projects have included a centre and workshops for teenagers and children in Paraguay and the craft groups for women in Cuba. Later in the year funding was sent to start a new youth group in Cuba to provide extracurricular learning support activities. Two donations were sent to the Fe y Alegria School in Bedou, a very poor district in Haiti. For several years the charity has been sending money for this school whenever local conditions permit. Excellent work is being done there; the school provides a safe environment, a daily meal and basic education. ODNS Cobham Outreach donations provide for “extras”, such as musical instruments, enabling the children in a context marked by violence to experience a more normal and broader range of activities in addition to their schooling. The charity also sent a donation to Rome to contribute to the Company of Mary Our Lady’s new foundation on the island of Atauro, East Timor. The region is very poor and aim of the foundation is to work in educationally and pastorally with the local people, especially the women and children. The ODNS Cobham Outreach contribution will go towards initial expenses which will include local travel up in the hills and a
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small prefabricated room for classes, meetings and activities with the people. The Trustees are in regular contact with these projects and receive frequent news and photos.
Acknowledgement and information about how the funds have been used has been received from the recipients and this has been communicated to the benefactors.
Financial Activities and Results
The accounts cover the year ended 31st August 2024.
The Charity receives donations and funds from a variety of sources as indicated above.
Risk & Corporate Governance Matters
The CIO has established and is guided by policies, which are periodically reviewed by the Trustees. To facilitate governance, management and the work of the charity, the Trustees strive to ensure that a variety of appropriate skills and experience are represented in the ClO. The CIO has implemented the GDPR requirements (May 2018) and is keeping them under review. The Trustees also keep the CIO's activities under review in accordance with its Risk Policy to ensure due diligence is maintained, particularly in view of the new circumstances created by the financial crisis due to current political circumstances. In June 2024 the Trustees undertook a review of the Charity’s banking arrangements to ensure that we were getting the best banking service available to meet our specific needs. Following extensive research, it was concluded that our current bank provided the most appropriate all-round service.
Reserves Policy
While constantly seeking to raise further funds to support new projects and continue to assist some of the projects which have already received help, the Charity’s aim is to maintain a basic level of reserves of £2,500 as a contingency measure in order to be able to draw on this in the event of a disaster or an unexpected situation which requires emergency aid.
Statement of Trustees’ responsibilities
The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
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e select suitable accounting policies and then apply them consistently; e observe the methods and principles in the Charities SORP;
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e make judgments and estimates that are reasonable and prudent;
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e state whether applicable accounting standards have been followed, subject to any material departures disclosed and expiained in the financial statements; and
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e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on Re... Vane. LO25
and signed as authorised on their behalf by:
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Sister oO.(MemeoPatricia Grady; O.D.N.tye5 (Chairperson), Sisterneed: Anne_ PDGill O.D.N. (Trustee)
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==> HARITY COMMISSION
==> . HARITY COMMISSION 7 Receipts and payments accounts CC16a For the period | To from 01/09/2023 31/08/2024 Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds tothe nearest €£ to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts Donatons-Oher—SC«dTSSCSCt] |rs «dE|ae | (d'Y 2 |[ed] Sub total (Gross income for AR) 13,384 13,384 10,834 A2 Asset and investment sales, (see table).
A3 Payments _ _ 7_ ; _ ( Sub total| a Aé4 Asset and investment purchases, (see table Subtotal ==——4=— Net of receipts/(payments) A6 Cash funds lastyearend [[6,699)] 2 Cash funds this year end ae
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Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment ; ; ; __tonearest£ — __tonearest£ | tonearest£ (agree balances with receipts and payments account(s)} : Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest£ — — . Details Fundasset belongsto which Ceamaiennontopnansl) Current value(optional) — —= ; Details Fundasset to belongs which —eahaai Current(optional) value
Fund to which Amount due When due Details. ; liability relates (optional) (optional) i —= = Signed by one or two trustees on F . Date of behaif of all the trustees Signature Print Name approval BZ FTF RACK \5o é/25\ j = ~~ P a Pe “ { * F ; in con _ Vatrney oly PATAIC A _GRAPY XS] 06 |25 4