THE QUICK RESPONSE MEMORIAL WOODLAND TRUSTEES REPORT FOR YEAR ENDING 30- JUNE 2024 Ob'ectives and actlvitle5 The Quick Response Memorial Woodland IQRMW) is a Charitable Incorporated Organisation (ClO}, charity number 1174651. The objectives of the charity are: Providing and maintaining a woodland as a public memorial to commemorate and remember those who have lost their lives or suffered injury, or put themselves at risk af life or injury, in service of the public To prevent or relieve poverty or financial hardship among former personnel of Her MajestVs Armed Forces {Veterans}, their dependents and carers in such ways as the Trustee5 think fit. including by providing grants, items, and services to such indlvlduals in need and/or charities, or other organisations worklng to prevent or relieve poverty among such individuals,. and providing such individuals with goods or services which they could not otherwise afford through lack of means; and In addition to these objectives, QRMW are also very proud to: support and invest in woodland and wildlife conservation educate young people {cadets, scouts, cubs, schoolchildren) on woodland management, learning about an ancient English woodland, and the purpose of QRMW Since 2016 thls support has been provided in many ways, including assistance with clothes, shoes, food, temporary accommodation, train fares, utility bills, and funeral expenses. The rnemorial woodland is an Integral part of the charty. As well as being a public memorial the woodland also provides a safe sanctuary for those who are troubled mentally, be it from the eftecrs of active sen/ice, or from the difficulties some face adapting to civilian Ilfe. Durln8 the COVID pandemlc the woodland has provided a safe outdoor environment, easy to social distance, for Veterans who are lonelyi and/or suffering with depression, anxiety, Post Traumatlc Stress Disorder {PTSD). QRMW are an all-inclusive charity and never turn anyone away. The memorial woodland is open 2417 all year round. People visit the woodland to volunteer with general maintenance, for a chat and cup of tea with like minded people who have been through similar experiences, and/or just to reflect in a tranquil, safe, and calm environment. Many families and friends of Veterans plant trees, scatter ashes, and visit the woodland to remember their loved ones. Often this is in groups with several generations proud to remember the bravery and life of their loved ones. The objectives and activities of the charity are promoted through QRMW.org and Facebook. Currently there are 3,267 Facebook members with regular posts from Trustees and members. The charity remains in a healthy financial position, and most importantly still able to fulfil all its objectives. Details of the finances can be found in the Year End Treasurerfs Report.
Achievements and erfomiance Thank you to all the Trustees and volunteers who work tirelessly to support veterans in need, maintaining a beautiful tranquil memorial woodland, and sustaining wildlife conservation. Thank yo as well to our incredible supporters who make QRMW the amazing charity that it is today. For the period I"July 2023 to 30 June 2024 QRMW has invested fund5 to meet its objectives: £861 memorial woodland maintenan £762 wildlife conseniation Honouring and remembering Veterans at the QRMW Anniversary event, which was held I" June 2024 £615 supporting Veterans in need As with all charities QRMW has operating and charity artivity costs. This includes, fundrai'sing co special events, IT consumables, web hosting, electricity, telephony, and transport costs for t charity vehicle i.e. maintenance, insurance, MOT. and fuel. A breakdown of these costs is available in the Year End Treasurerfs Report. Flnanclal revlew The Treasurer has written a yearend financial report, which is available on request and/or publicly viewable via the Charities Commission; Search the re ister of charities charit commission. ov.uk Strutture overnance and mana ement The charity is a Charitable Incorporated Organisation {CIO) comprising 7 Trustees and 3 Patrons: Mr George Paul Cooling - Chairman Mrs Deborah Hornblow- Secretary Mr Martin David Jackson - Treasurer Mr John Houghton - Memorial Woodland Site Coordinator Mr Colvin Nurse- Veterans Support Coordinator Mr Mark Stringer- Trustee Mr Stewart Hornblow - Trustee Lt Colonel Michael Rowney MBE - Patron Mr B Cooper BEM - Patron Sir Paul Beresford MP - Patron Apart from the first charity Trustees, every Trustee is appointed by a resolution passed at a proper¥¥' convened meeting of the charity Trustees. The Trustees have collective responsibility for running the charity and strive to meet at least four times a year. The meetings have a set agenda, including a Chairman's and Treasurerfs financial report, and are fully documented by the Secretary. The aim of the meetings is to ensure all Trustees
are fully informed, important topics are discussed, and decisions effecting the charity are made as a team. The charity has strict rules in place to assess Veterans in need of help. An assessment is completed and documented by a minimum of two Trustees followed by a wider consultation with the other Trustees. The assessment considers the level of risk, safeguarding, emotional and physical health, and general wellbeing. Where possible the Trustees meet the Veteran in person and aim to decide within 24 hours. All Trustees and volunteers are unpaid. Reference and admlnistratlve details The Registered name of the charity is The Quick Response Memorial Woodland, charity number 1174651. The charity uses and is commonly known as QRMW. The address of the principal office is QRMW, Little Hey, Bonsey Lane, Westfield, Wokin& Surrey GU22 9PP. Email address RMWCharit mail.com Telephone number 0744 409 4700. The charities solicitors are Barlow Robbins Solicltors, Concord House, 165 Church Street, Working, Surrev GU216HT. Exem Ions from dlsclosure There are no exemptions from disclosu. Funds held as custodian trustee on behalf of others There are no funds held as custodian trustee on behalf of others. Plan q>ver the last 10 years QRMW has risen from strength to strength. We are now In a position where we can consider expansion of the memorial woodland If the opportunity arSses to purchase additional land. Funds have been ringfenced by the Treasurer to ensure this remains a viable financial option in the future. The charity is committed to growth with the objectives of: Supporting Veterans, their dependents, and carers acr05S the UK Expanding the QRMW network of 5UPPOrters, advocates, and donors. We have seen a IO% increase in the number of Facebook members in the last 2 years Promoting QRMW across the UK to reach more Veterans, dependants, and carers Partnering with Veteran charities, businesses, and organisations with the same ethos as QRMW Purchasing the remaining land from the Chairman
In addition, the charity also plans to hold the following events at the woodland as well as attending military events in the area: th Easter event 13 Aril 2025 th th 11 Anniversary event 7 June 2025 th Remembrance Service 11 November 2025 th Christmas event 7 December 2025 Other events include: th Music in the Marsh, Saddlers Arms, Send Marsh, Ripley 12 July 2025 Ih Rockin on the River, Crown & Anchor, Old Working 24 August 2025 The charities Trustees would like to acknowledge and thank all supporters of QRMW who have made QRMW what it is today, thank you all. Declaratlons The Trustees declare that they have approved the Trustees report above. Sl8ned on behalf of the charlty's Trus es Slgnature Full name Posltlon Date Paul Coolin Chalrman Signature Full name Posltlon Date orah Hornblow etarv
THE QUICK RESPONSE MEMORIAL WOODLAND th TREASURER'S REPORT FOR YEAR ENDING 30 JUNE 2024 BALANCE OF ACCOUNTS . VDTAL £27,944.38 £23,153.67 £16,095.38 Opening balance Receipts Payments HIGHLIGHTS Our finances continue to look very healthy with a surplus of £7,085.29 from the previous year. Quick Ae$ponse M•morf•l Woodlor41 Donations increased by £1,842.44 from the previous year. Quick Response mem1$1 Woodland A huge thank you to Stewart Hornblow and his fellow fundraisers for raising £3,143.67 in sponsored events for the charity. Quick Re8pon8e Memwiol WoodlwKI Another huge thank you to everyone at the Crown and Anchor, Old Dorking, and all the musicians who gave up their time for the highly successful Rockin on the Rlver fundraiser which raised £2,485.38.
RECEIPTS RECEIPTS £14,000.00 £12,000.00 £10,000.00 £8,000.00 £6,000.00 RECEIPTS £4,000.00 £2,000,00 £0.00 Fundraislng Donatlons Memorlal treeslplaques Glft Ald PAYMENTS PAYMENTS 4000 3500 3000 2500 2000 1500 iooo 500 PAYMENTS Speclal events are primarily for the purchase of QRMW branded gazebos. A huge thank you to Lt Colonel Michael Rowney for donating £1,500 towards the cost. Legal fees are for solicitor fees in relation to the lease of the land.
BUDGET FORECAST Please see attached 'Annual Budgev for a detailed breakdown: Opening balance Receipts Payments Ringfenced funds £35.000 £14,400 £12,280 £21,000 Forecasting a budget is always challenging so I've called out some of my thoughts below which helped me make some 'educated' predictions / assumptions: Quick Response M¢moli Woodllnd I have ringfenced £21,000 for the following reasons". £20,000 for the potential puchase of additional land to expand the memorial woodland. o £1,000 to cover labour costs to maintain the woodland when there's limited availability from the Trustees. All Trustees remain unpald. However, maintain8 the memorial woodland throughout the year is extremely important. Provisionally, we would require this additional support for 2 weeks in June and October. Quick Response I have budgetted £1,000 in legal fees to complete the lease of the land. Quick Response M•mprial Woodland Supporting veterans in need is core to our values so I have again budgetted heavily for this £1,000. l appreciate we often support veterans in other ways rather than just financially, but I do feel It's important to have a robust budget for this. AThACHMENTS Quick Response Memorial Woodland Financial Year report Quick Response Menrial Woodlond Financial Year Detail report Quick Response IAemwial Woodlond Annual Budget l July 2024- 30 June 2025
Quick Response Memorial Woodland Independent audit examination report SIGNED: DATED: 17 November 2024 QRMW TREASURER: Martin Jackson
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QRMW Financial Year l July 2023 to 30 June 2024 Year to Date Detail Report as at 30 June 2024 fteceipts yments l)on)tlons Restr5ctsd Unrestrlrted Insuranc• 8uildlngs Contents Eoulpment Vehlcle Road slde aSStanCe Publlc UabllRv Professlonal Indemnlty £662.61 £2,127.99 £6,214.45 £O.LX] £0.00 £0.00 Fundralslng Soc5al events Mllitsry events Woodland events 5how5 and falrs Sporwred events Raffles Other £.142.87 £486.24 £2,635,39 £42.60 £0.00 £176.37 £6,778.21 £22&LKI £3.143.67 £215.00 £ioo.00 £0. CrItabl Acuvlty Fuel £9,576.52 £2,363.14 £2,753.41 £615.00 Fundral$ln8 Costs suppor1 Veterans In need tsterln8 5peclal events Purchase of land Purchase of other assets G•n•r4ted Sale of QRMW rnerchandlse Sale of memtrrlal trees Sale of memorlal plaques Sale of land Sale of assets Property rental Other. £i.w.00 £O.L £9.00 £3,844.97 £0.00 £99D. £160.Ch) £o.c £0.00 £0.00 Opertlni Offite equlpment and ststlonery rr consurnables Bulldlng malnten4nc* Woodland malntenance and seojrlty Vthlde m4lntenance / MOT Other malntenante Orher equlprnent QRMW merchandl$e Wlldllfe conservalon Postsge Web h05fjng Flxtures and flthn85 £4IOQ97 £92.66 £523.34 £e.00 £0.00 Grants Restrlcted. Unrestrlcted. £861.26 £0.00 É791.82 f 170, £0.00 £67.84 Unrned Glft Ald Bank Irtterest 1509.36 £379.rKI £762, £5C8.36 £O.(K) £123.58 £324.59 £8.80 Ovèrheods Rent £474.J3 £0.00 Rates £Q.CK) £o.D) Water rate5 Lease reS £0.00 Electriclty G•$ £300.68 £O.LJJ Telephone and broadband Alarm monltorlng Flre certlflcatlon Elettrlc rtifiCation Gas safety Other cert1flcaOTh £173.65 £0.00 £o,c¥) £0. 0.00 £0.00 Fee5 and Char8e$ AudltlAccountsncy fees Legal fees Other professlonal fees Bank Charges £1276.95 £0.00 £900.00 £364.95 £12.OJ £16,095.38 Surplus / DefKit l July 2023 to 30 June 2024 Financial Year £7,058.29 v2.1 Informatyon Corret as at 17liV2024
QRMW Financial Year l July 2024 to 30 June 2025 Annual Budget 2024. 2025 2024- 2025 Recelpt$ Donatlons Re5trlcted Unrestricted Payments Insurance Bulldin85 Contents £0 £0. Equlpment Vehlde Road slde a5slstance Publlc Liibillty Professlonal Indemnlty Fundra155ng S¢xial events Mllltary events Woodland Èvents £500. £0. .,£50. £200. Shows and falr5 Sponsored events Raffles Other Ch4rftsble Artlvlty Fuel Fundralsln8COSts Supportlngveterans In need Catefln% 5peclal èvents Puichase of land Purchase of other assets £0. £1,000. £0, Generatsd le ol aRMW merchandlsè Sale of memorlal trees Sale of memorlal plaques Sale of land S?le of assets Property rental Other. £50PJ £i,'ooo. £o.o £o,o £o.o Operatlng Offlce equlprnent aftd statlonery IT consumablis Bulldln8 malntenance Woodlond maIntenan and securlty Vehlde malntenancel MOT Other malntenance £600. £0. Grants Rertrlcted. Unrestrlcted. £800. £200. Other equlpment QRMW rnerchande Wlldllfe conservatlon Postage Web hostlng FLxture5 and tlttinq5 f.100. Une4meil Gfft Ald Bank Interest £0 £350. Ovetheads Rent Rates Water rates Lease rats5 Electrlclty Ga5 Telephone and broadband Alarm monltorlng Flre certlftcatlon Elettrlc rtIfitIon Gas safety Other certlficatlon Fees and Char8es AudltlAccotJntancyfees Lègal fee5 Other professlonal fees 8ank charges Budgeted Re¢elpts Bud8eted Payments £22,280.00
ARHY Independent examinerfs report on the accounts Section A Indepeiident Examiner's Report Report to thg trnsteosj member8 of QRMW On accounts for the year ond•d 30 June 2024 Charlty no 1174651 Set out on page8 Rg8pe¢llve rn8pon$lbllltle8 The charity's trustees are responsible for the preparation of the a¢¢ounts. of tru8tse8 and examiner The charity's Irustses consider Ihat an audit is not required for this year under section 144 of the Charilies Act 2011 (the Charitie$ Act) and that an .naeDondent examination is needed. It 1$ my r•sponsibilty to-. examine the accounts under section 145 of the Charities A¢L to follow the Procedu lald down in Ihe general Directions given by the Cttarity Commission lunder 8&Ction 14515llbl of the Charities A¢t. and 10 8tal8 ether particular matters have Gome to my attentlon. Bi818 of Ind•pond•nt My 8xamlnallon w88 carried out in accordaneè with général Directlons given gxarninor's statgmgnt by the Charity Commlssion. An examination include8 a review of thè accountsng records kept by th8 charity and a compari80n of the accounts pres8nted with those record8. It also includ88 consideration of any unusual items or disclosures in the accounts, and seeking explanations from the truslee8 nCerning any such matters. The procedure8 unijertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to wheth8r the 8¢counls present a 'true and fairf view and the report is limitéd to those matters set out in the 8talem8nl'beiow. Indopondont 0xamlnos In Connection with my examinatton, no matter has come to my att8ntion Statomont (other than that disclosed below.) 1. which gives mg rea8onabl8 cause to believe that in, any material respect. the requirem8nts'. to keep accoLsnting cOrdS In accordance with 8eGtlon 130 of the Charities Act,. and to prepare accounts which accord wsth the accountin9 records and comply with the accounting requirements of th8 Chantie8 Act have not been met,. or 2. to which, in my opinion, attention should b8 drawn in order to enable a proper understandin9 of the accounts to be re8ched. "Pl8a¥e ddotp wY>rfs in 818 IllheyLtNKJlapply Signgd: Emma Cheshire Date: 2611112024 Ilamo: Emma Cheshire Relovant profe88lonal quallfication(•) or body Ilf any): ACCA Membership.. 1192954 Addr088: 10 Hazel Road Angmering, Littlehampton BN164FS 2611112024 AXP lllternal