Happy Bees
Friends of Harris Primary Beckenham
Charity no. 1174639
Treasurer’s Report
Financial Year: 7 September 2023 – 6 September 2024
DRAFT — for review and independent examination
This has been an outstanding year for Happy Bees. We ran more events than ever before, welcomed new families into our community, and raised a total of £38,636 across a wide and creative programme of activities. The year closed with a healthy bank balance of £20,031.56 , reflecting a net surplus of £14,293 — a strong position that gives us a solid foundation for the year ahead.
Events and Fundraising
Welcome BBQ — September 2023
We kicked off the year with a Welcome BBQ for Reception and Year 1 families — a wonderful opportunity for new families to meet the PTA and each other. Tickets were sold online through TicketLab, raising £300.28 . Costs included food and supplies from Tesco (£44.75) and reimbursements to Sally White (£376.66) and Amelia Unsworth (£478.33), totalling approximately £900 in event costs.
Monster’s Ball — October 2023
Our children’s Halloween party — the Monster’s Ball — was a huge hit with the whole school. Tickets were sold online, raising £772.90 through TicketLab. Supplies were purchased from Tesco (£55.35 and £11.70) to help bring the spooky theme to life.
Pantomime and Christmas Fair — December 2023
December was our biggest month of the year. We organised a whole-school pantomime and a Christmas Fair, with tickets and digital products — including Santa’s Grotto tickets and online raffle tickets — sold in advance through TicketLab, generating £6,640 in ticket income.
The pantomime tickets were purchased from Trafalgar Tickets at a cost of £5,125 . General Christmas Fair costs and supplies were reimbursed to Sally White (£5,317.76) and Rebecca Selbie (£560.19). Christmas Fair entertainment was provided by Tanya Lang at a cost of £438.
Additional Christmas Fair cash takings of £522.80 were banked in March 2024, bringing total Christmas period income to approximately £7,163.
Staff Quiz Night — Early 2024
We organised a staff quiz night, with costs of £89 reimbursed to Gemma Corben. A mulled wine event in January also incurred costs of £120 reimbursed to Amelia Unsworth.
Daffodils and Pizza — Spring 2024
Our spring community event cost £375.72 , reimbursed to Sally White. A sponsorship donation of £250 was received from Thomas Hayley Ltd around this time.
Children’s Art Gallery — Summer 2024
One of the highlights of the year was our Children’s Art Gallery — a wonderful showcase of the children’s creativity. We invested in professional display boards from Paul David Enterprises ( £2,513.70 ) and framing from Sally White via IKEA (£2,094) to create a gallery-quality presentation. These items are retained by the charity for future events.
School Photo Frames
The PTA purchased photo frames from I Can Frame ( £809.57 ) with the intention of photographing and selling class photos to parents at a lower cost than the incumbent external provider. Unfortunately, the school withdrew from the initiative at a late stage due to GDPR considerations. The frames remain unsold and are held as stock by the charity. We plan to find an alternative use or sale opportunity in the coming year.
📝 The unsold frames (£809.57) are included as stock / assets on the Statement of Assets and Liabilities.
Scholastic Book Fair — April 2024
The charity funded a Scholastic Book Fair for the school at a cost of £512.76 , donated as a school resource to encourage reading among the children.
School Yearbook — June 2024
The charity funded the production of the school yearbook through Mimeo Limited at a cost of £676.62 , gifted to the school as a memento for the children.
Summer Fair — June/July 2024
Our Summer Fair was once again one of the year’s biggest events. Income came through SumUp card sales, Adyen payments, and cash takings of £1,791 banked in August 2024. Costs included entertainment (Josh Harvey £200, magic show £350), BBQ supplies from ASDA (£213.95), plants and garden supplies (£134.99), TENS licences (£42), a fence paint / allotment contribution (£27.99), and general expenses reimbursed to Sally White (£2,826.08) and Rebecca Selbie (£70.36).
Online and Passive Fundraising
Reliable income continued to flow from online fundraising platforms throughout the year:
-
CAF / Give As You Live: £4,417.52
-
OneLottery: £2,066.46
-
General online donations (Citibank / UK Online Giving): £1,919.29
-
EasyFundraising: £435.28
-
JustGiving: £402.07
-
PayPal donations: £500.00
Administration
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PTA UK (Parentkind) membership: £153.00
-
PTA website (Wix): £142.56
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Charity Digital subscription: £61.20
-
Miscellaneous supplies (Amazon, Tesco): £134.28
Summary of Income and Expenditure
All figures from bank statement analysis.
| Category | £Income | £Expenditure | £Net |
|---|---|---|---|
| Card Sales (SumUp) | £11,750.98 | £+£11,750.98 | |
| Ticket Sales (TicketLab) | £7,413.18 | £+£7,413.18 | |
| Card Sales (Adyen) | £6,717.73 | £+£6,717.73 | |
| CAF / Give As You Live | £4,417.52 | £+£4,417.52 | |
| Event Cash Receipts | £2,313.80 | £+£2,313.80 | |
| Lottery (OneLottery) | £2,066.46 | £+£2,066.46 | |
| Online Giving / Donations | £1,919.29 | £+£1,919.29 | |
| PayPal Donations | £500.00 | £+£500.00 | |
| EasyFundraising | £435.28 | £+£435.28 | |
| JustGiving | £402.07 | £+£402.07 | |
| Donation / Sponsorship | £250.00 | £+£250.00 | |
| Stall Holder Fees | £150.00 | £+£150.00 | |
| Pantomime — Tickets & Costs | £10,442.76 | -£10,442.76 | |
| Christmas Fair — All Costs | £6,315.95 | -£6,315.95 | |
| Children’s Art Gallery | £4,607.70 | -£4,607.70 |
| Summer Fair — All Costs | £3,514.07 | -£3,514.07 | |
|---|---|---|---|
| Welcome BBQ — Costs | £899.99 | -£899.99 | |
| School Donations (Yearbook, Book Fair, Science Week) |
£1,689.38 | -£1,689.38 | |
| Spring / Winter Events | £495.72 | -£495.72 | |
| Admin (Membership, Website, Digital) | £356.76 | -£356.76 | |
| Monster’s Ball — Supplies | £67.05 | -£67.05 | |
| Staff Quiz Night | £89.00 | -£89.00 | |
| Other Supplies | £22.48 | -£22.48 | |
| TOTAL | £38,335.31 | £24,343.72 |
Bank Reconciliation at 6 September 2024
Confirms that the closing bank balance per the bank statement agrees to the balance shown in these accounts.
| Item | Amount |
|---|---|
| Opening bank balance (7 September 2023) | £5,738.97 |
| Add: total receipts during the year | £38,636.31 |
| Less: total payments during the year | (£24,343.72) |
| Closing balance per accounts and bank statement | £20,031.56 |
| Difference | £0.00 |
The bank reconciliation is exact — the accounts agree fully with the bank statement with no unexplained difference.
Statement of Assets and Liabilities at 6 September 2024
| ASSETS | Amount |
|---|---|
| Cash at bank | £20,031.56 |
| Stock — unsold photo frames (I Can Frame) | £809.57 |
TOTAL ASSETS £20,841.13 LIABILITIES None £0.00 NET ASSETS £20,841.13 ~~Pe~~
Closing Note
These accounts have been prepared on a receipts and payments basis from the charity’s bank statements for the year ended 6 September 2024. The bank reconciliation is exact with no unexplained differences. We are enormously proud of everything Happy Bees achieved this year — from the Children’s Art Gallery to the Monster’s Ball, the Welcome BBQ to the Summer Fair — and grateful to every volunteer who made it possible.
These accounts are submitted for independent examination in accordance with the requirements of the Charities Act 2011, as our gross income exceeded £25,000 for this financial year.
Signed (Treasurer): Date:
04 March 2026
Rebecca Selbie, Treasurer
Happy Bees — Friends of Harris Primary Beckenham | Charity no. 1174639
Happy Bees — Friends of Harris Primary Beckenham
Charity no. 1174639
Receipts and Payments Account
Year ended 6 September 2024
DRAFT — for independent examination
| RECEIPTS (INCOME) | Amount (£) |
|---|---|
| Card Sales (SumUp) | £11,750.98 |
| Ticket Sales (TicketLab) | £7,413.18 |
| Card Sales (Adyen) | £6,717.73 |
| Online Fundraising — CAF / Give As You Live | £4,417.52 |
| Event Cash Receipts | £2,313.80 |
| Lottery (OneLottery) | £2,066.46 |
| Online Donations (Citibank / UK Online Giving) | £1,919.29 |
| PayPal Donations | £500.00 |
| Online Fundraising — EasyFundraising | £435.28 |
| Online Fundraising — JustGiving | £402.07 |
| Donation / Sponsorship | £250.00 |
| Stall Holder Fees | £150.00 |
| TOTAL RECEIPTS | £38,335.31 |
| PAYMENTS (EXPENDITURE) | Amount (£) |
|---|---|
| Pantomime — Ticket Purchase & Costs | £10,442.76 |
| Christmas Fair — All Costs | £6,315.95 |
| Children's Art Gallery — Display Boards & Frames | £4,607.70 |
| Summer Fair — All Costs | £3,514.07 |
| Donation to School — Yearbook, Book Fair, Science Week | £1,689.38 |
| Welcome BBQ — Costs | £899.99 |
| Spring / Winter Events | £495.72 |
| Admin — Membership, Website, Digital Tools | £356.76 |
| Monster's Ball — Supplies | £67.05 |
| Staff Quiz Night | £89.00 |
| Other Supplies | £22.48 |
| TOTAL PAYMENTS | £24,343.72 |
| NET SURPLUS FOR THE YEAR | £13,991.59 |
| BANK RECONCILIATION AT 6 SEPTEMBER 2024 | Amount (£) |
|---|---|
| Opening bank balance (7 September 2023) | £5,738.97 |
| Add: total receipts during the year | £38,636.31 |
| Less: total payments during the year | (£24,343.72) |
| Closing balance per accounts and bank statement | £20,031.56 |
| Difference | £0.00 |
| STATEMENT OF ASSETS AND LIABILITIES AT 6 SEPTEMBER 2024 | Amount (£) |
|---|---|
| Cash at bank | £20,031.56 |
| Stock — unsold photo frames (I Can Frame) | £809.57 |
| TOTAL ASSETS | £20,841.13 |
| Liabilities — None | £0.00 |
| NET ASSETS | £20,841.13 |
These accounts have been prepared on a receipts and payments basis. The bank reconciliation agrees exactly with the bank statement with no unexplained difference.
Happy Bees Friends of Harris Primary Beckenham chtY no 1114639 Independent Examiner's Report Finala1 Year. 7 September 2023- 6 Septrthr 2024 espective responsibilities of trusteos and examiner The charity's trustees are resp(sible for the prepardI1 of the accryjnts. The trustees onsider that an audit is t wuired for this year under seclion 144121 of Charrties Act 2011 and that an Indern examinalion ts nethj. 11 1$ my resFrf)nsibTrlity to: examine Ihe ac£(wJnts urJer Sect 145 ofts Charib'es Acl 2011 follow the proc£de$ la (ky•m in the general DirecaKms given by the Chanty. Commission lunder seth.on 145{5Xbl of ts Charities Act 2011) sle whether parbcular matters have come to my atteniK asis of independent examlnerfs report My examin8tvJn was carried out in accordance 1h the general DIrectn$ given by the Charity Commission. An examinati indudes a review of the accounting records kept by the charity and a ujmparison of Ihe accounts presented wth IIM)se re(Thls. 11 also indudes ¢xJnsMleration of any unLwJal Ite or disclosures in ihe acwJnts, and seeks explanations from the Injslees conmIng any matter5. The prLKedures undertak8n do not providè all the eVider that would be wuired tn an audit, and ccfflsequenuy no opinion is given to whether the accounts w8sent a 'true and fairf view and the report is limited to those matter5 Set out in the Strtenl tkMf. Independent examln•Vs statement In connecb'on with my examinab"on, no matters have come to my attention.. whth give m r8asonable (ause lo tlIeVe that in any material wpect the requiremLS lo keep a)unt.j records in accordance wtlh seclicm 130 of Ihe Charities Act 2011 have r1 been rr*t.' r to which, in my opinion. attention shoukl be drawn in crfder to enable a proper un¢Jerstsnding of the accounts to be rethd. Flnanclal summary Pgr a¢¢ounts Per CC Return £27,426 £27,240 Totsl expendil £56,473 £56.723
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