Trustees’ Annual Report for the period
From 1 October 2023 Period start date
To 30 September 2024 Period end date Charity name: The Dymchurch Village Hall
Charity registration number: 1174614
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a village hall for the benefit of the inhabitants of the parish of Dymchurch in the county of Kent and the **surrounding parishes. ** |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Hall provides a multi-purpose venue for the local community. Activities include Art Appreciation, Spanish, Carpet Bowls, Amateur Dramatics, Children’s Parties and all sorts of one-off events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The groups and organisations using the Hall provide local residents with much needed social contact, and recreational and educational opportunities. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity has funds of £58,748 as at 30 Sept 2024. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity holds a reserve for future maintenance of the Hall’s flat roof. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by local residents. In addition, the Dymchurch Parish Council has the right to appoint two Trustees and groups booking the Hall on a regular basis may each appoint one Trustee. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Dymchurch Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174614 |
| Charity’s principal address | Dymchurch Village Hall Orgarswick Avenue Dymchurch Romney Marsh Kent TN29 0NX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| T Preston | ||||
| J Andrew | Treasurer | |||
| D Wimble | Secretary | |||
| A Goodsell | ||||
| R Andrew | ||||
| J Davis | Chairman | |||
| Dymchurch Parish Council - 2 | ||||
| Hall Users – 1 per organisation | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ~~PR Gpmto~~ Full name(s) Adrian Peter Goodsell Position (eg Secretary, Trustee Chair, etc) ~~aee~~ Date 5 January 2025
| Charity Name | No (if any) | No (if any) | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Dymchurch Village Hall | 1174614 | ||||||||||||
| Receipts and payments accounts Period start date Period end date To For the period from 01October 2023 30 September 2024 ~~ee~~ ~~ee~~ ~~ee~~ |
CC16a | ||||||||||||
| Section A Receipts and payments | Section A Receipts and payments | ||||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||||
| A1 Receipts | |||||||||||||
| Lettings | 17,238 | - | - | - | 17,238 | 15,561 | |||||||
| Interest | 523 | - | - | - | 523 | 69 | |||||||
| Sundrynon-lettings income | 525 | - | - | - | 525 | 350 | |||||||
| Donations and Grants | 5,000 | - | - | - | 5,000 | 700 | |||||||
| Debtor -previouslywritten off | 681 | - | - | - | 681 | - | |||||||
| - | - | - | - | - | - | ||||||||
| - | - | - | - | - | - | ||||||||
| Sub total(Gross income for AR) |
(Gross income for AR)23,967 |
- | - | - | 23,967 | 16,680 | |||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 23,967 - - 23,967 16,680 ~~——————~~ |
|||||||||||||
| A3 Payments | |||||||||||||
| Business Rates | 268 | - | - | - | 268 | 352 | |||||||
| Water Rates | 644 | - | - | - | 644 | 274 | |||||||
| Heating& Lighting | 1,788 | - | - | - | 1,788 | 1,649 | |||||||
| Caretaker | 2,195 | - | - | - | 2,195 | 1,980 | |||||||
| CleaningMaterials | 227 | - | - | - | 227 | 119 | |||||||
| Repairs and Maintenance | 2,523 | - | - | - | 2,523 | 19,511 | |||||||
| Majpr Works - Toilets | - | - | - | - | - | 34,920 | |||||||
| Insurance | 2,714 | - | - | - | 2,714 | 2,171 | |||||||
| Administration & Publicity | 42 | - | - | - | 42 | 42 | |||||||
| PerformingRights | 170 | - | - | - | 170 | 477 | |||||||
| Parish Council Rent | 113 | - | - | - | 113 | 113 | |||||||
| Village Hall Association Membership | - | - | - | - | - | - | |||||||
| Professional Services | 75 | - | - | - | 75 | - | |||||||
| Miscellaneous | - | - | - | - | - | 545 | |||||||
| **Sub total ** | 10,759 | - | - | - | 10,759 | 62,152 | |||||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 10,759 - - 10,759 62,152 ~~——=————~~ |
|||||||||||||
| Net of receipts/(payments) 13,208 - - 13,208 - 45,472 A5 Transfers between funds - - - - - A6 Cash funds last year end 45,540 - - 45,540 91,012 Cash funds this year end 58,748 - - 58,748 45,540 ~~—=S====>~~ |
CCXX R1 accounts (SS)
05/01/2025
1
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Term Deposits 30,131 - - Contingency Account 20,000 - - Current Account 8,617 - - Petty Cash - Total cash funds 58,748 - - ~~a~~ (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets Accounts Outstanding 855 - - - - - - - - - - - - - - - - - ~~—===~~ Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - - ~~ee~~ Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - - ~~meee~~ Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - Signed by one or two trustees on Date of Signature Print Name behalf of all the trustees approval Adrian Goodsell 05/01/2025 ~~——~~ 2 05/01/2025
CCXX R2 accounts (SS)
05/01/2025