## **Trustees’ Annual Report for the period** **From 1 October 2020 Period start date** **To 30 September 2021 Period end date Charity name: The Dymchurch Village Hall Charity registration number: 1174614** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To establish and run a village hall for the**
**benefit of the inhabitants of the parish of**
**Dymchurch in the county of Kent and the**
**surrounding parishes. **| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**For most of the period the Hall could not**
**be used by local residents due to the**
**government’s covid restrictions.**
**However the Pre-School was able to**
**continue as it was exempt for these**
**restrictions. In the later part of the period**
**we were able to re-start some of our other**
**regular groups following a covid risk**
**assessment.**
**As a consequence, income from Lettings**
**was reduced, however government**
**grants of over £18,000 relieved any**
**financial pressure and left us in a good**
**position to fully resume normal operation**
**when conditions allow.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Keeping the Pre-School open provided an**
**important facility for working parents,**
**especially key-workers. Restarting the**
**other groups as soon as it was safe and**
**legal to do so provide local residents with**
**much needed social contact.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
ofthe period|Para 1.21|**The Charity has funds of £85,145 as at 30**
**Sept 2021.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Charity holds a reserve for future**
**maintenance of the Hall’s flat roof.**| |Amount of reservesheld|Para 1.22|**£20,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected by local residents.**
**In addition, the Dymchurch Parish**
**Council has the right to appoint two**
**Trustees and groups booking the Hall on**
**a regular basis may each appoint one**
**Trustee.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**The Dymchurch Village Hall**| |---|---| |Other name the charity uses|| |Registered charitynumber|**1174614**| |Charity’s principal address|**Dymchurch Village Hall**
**Orgarswick Avenue**
**Dymchurch**
**Romney Marsh**
**Kent**
**TN29 0NX**| ||| **Names of the charity trustees who manage the charity** |1
2
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20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year **|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||**T Preston**|||| ||**J Andrew**|**Treasurer**||| ||**D Wimble**|**Secretary**||| ||**A Goodsell**|||| ||**A Foord**|||| ||**R Andrew**|**Chairman**||| ||**J Davis**|||| |||||**Dymchurch Parish Council - 2**| |||||**Hall Users – 1 per organisation**| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||
**Adrian Peter Goodsell**|| ||
**Trustee**|| ||**3 January 2022**|| ||**3 January 2022**|| ||**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**Dymchurch Village Hall**
**Charity Name**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||01 October 2020
Period start date||**To**|30 September 2021
Period end date|||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,949**
**417**
**18,193**
**175**
**1,000**
**-**
**-**
**-**

**26,734**
**-**
**-**
**-**
**26,734**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**6,949**
**417**
**18,193**
**175**
**1,000**
**-**
**-**
**-**
**26,734**
**-**
**-**
**-**
**26,734**||**Last year**
**to the nearest £**| |Lettings|**6,949**||||||||**9,283**| |Interest|**417**||||||||**406**| |Grants|**18,193**||||||||**10,000**| |Sundrynon-lettings income|**175**||||||||**350**| |Donations and Grants|**1,000**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**26,734**||||||||**20,038**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**20,038**| ||||||||||| |
Business Rates|**-**||**-**||**-**||**-**||**404**| |Water Rates|**21**||**-**||**-**||**21**||**511**| |Heating& Lighting|**2,103**||**-**||**-**||**2,103**||**2,252**| |Equipment|**8,503**||**-**||**-**||**8,503**||**276**| |Caretaker|**1,885**||**-**||**-**||**1,885**||**1,898**| |CleaningMaterails|**171**||**-**||**-**||**171**||**595**| |Repairs and Maintenance|**612**||**-**||**-**||**612**||**481**| |Insurance|**1,612**||**-**||**-**||**1,612**||**1,595**| |Adimistration & Publicity|**-**||**-**||**-**||**-**||**40**| |Parish Council Rent|**113**||**-**||**-**||**113**||**113**| |Village Hall Association Membership|**52**||**-**||**-**||**52**||**52**| |Professional Services|**75**||**-**||**-**||**75**||**75**| |Miscellaneous|**99**||**-**||**-**||**99**||**68**| |**_Sub total_ **|**15,246**||**-**||**-**||**15,246**||**8,361**| ||**-**
**-**
**-**
**15,246**
**11,488**
**-**
**73,657**
**85,145**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**15,246**
**11,488**||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**8,361**| ||||||||||| ||**11,488**||**-**||**-**||**11,488**||**11,678**| ||**-**||**-**||**-**||**-**||**-**| ||**73,657**||**-**||**-**||**73,657**||**61,979**| ||**85,145**||**-**||**-**||**85,145**||**73,657**| CCXX R1 accounts (SS) 15/12/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Investment Account
Contingency Account
Petty Cash
**Details**
Current Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Accounts Outstanding
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,052**
**-**
**20,000**
**-**
**26,092**
**1**
**-**
**85,145**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,887**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Adrian Goodsell|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Adrian Goodsell|15/12/2021| ||||| CCXX R2 accounts (SS) 15/12/2021 2