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2023-07-31-accounts

BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

CONTENTS

Page
1 REPORT OF THE TRUSTEES 2-3
2 FINANCIAL SUMMARY RECEIPTS AND PAYMENTS ACCOUNT 4-5
3 STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2023 6
(and notes to the accounts)

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BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

1 REPORT OF THE TRUSTEES

The Trustees are pleased to present their sixth annual report following formation of the charity as a Charitable Incorporated Organisation (CIO) on 11 September 2017.

Reference and Administration Details

The Trustees are listed below and have held office for the year ended 31 July 2023 to the date of approval of this report, unless otherwise indicated.

B Dodson-Wells R Blakey S A Woodrow D Hedges

H Somerville

The correspondence address for the charity is 9 Bainton Road, Bucknell, Oxfordshire, OX27 7LT.

The charity’s bank is Lloyds Bank plc, 9 Sheep St, Bicester OX26 6JE.

Objectives

The objects of the CIO, Bucknell Playing Field Association, based in the village of Bucknell in Oxfordshire, are to provide and develop facilities in the interest of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, disability, financial hardship or social circumstances or for the public at large with the object of improving their conditions of life.

Creation of the charity

The CIO was created on 11 September 2017 as a result of an existing voluntary community organisation applying for charitable status. The Board of Trustees minuted their acceptance of the assets and agreements from the predecessor organisation.

Structure, Governance and Management

The initial Trustees were appointed for a 3 year term. At the end of term of service, a Trustee may be reappointed as a Trustee for a further 3 year term. The maximum length of service is 3 consecutive terms, after which a further term can be served only after an interval of at least 1 year has passed.

Public Benefit

The Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

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BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

Trustees Summary

It is noted that the playing field association is on a good financial footing. However maintenance can be both unexpected and expensive. Therefore, it is recommended that further fund raising continues in 2023 and beyond to create higher reserves.

The Trustees declare that they have approved the report above on 30 April 2024.

Signed on their behalf by

B DODSON-WELLS

S A WOODROW

(Trustee)

(Trustee)

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BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

2 FINANCIAL SUMMARY 2022/2023

The financial activities for the year ended 31 July 2023, are summarised on page 4 to 5 and key elements are described below.

Whilst it was previously agreed by the Trustees that the charity should maintain reserves at a minimum level of £8,000, fund-raising events have not reached the level required to meet this target, and so the reserve account balance remained at ca. £5,000.

Income through the period was restricted to donations received from some incidental donations from individuals and the margin generated from the quiz night event.

Overall, the balance going into FY 2023-2024 is £11,099. The Playing Field Association remains on a good financial footing.

Fundraising activities during the year

A quiz night event was the sole activity through the year.

Repairs and equipment

Repairs and remedial work will need to be carried out on an ongoing basis. Priorities for this should be taken from the then current independent inspection report.

Volunteers and Sustainability

The charity is fully operated by a small group of unpaid volunteers. The Committee organises the fundraising events and grant applications.

Progress has been made in expanding the number of informal volunteers in place to support committee members.

Usage

In the spring and summer periods there continues to be an influx of visitors from outside of Bucknell to use the area. Most visitors arrive by car which can cause issues for residents in the area regarding parking. Despite best efforts we know that signage does not address this. The committee will need to keep this under review.

Compliance and Governance

Policies are now in place to cover Safeguarding, Event Management, Finance, Volunteers and Complaints. Trustee meetings are now planned to take place immediately prior to the planned committee meetings in November (AGM) and May of each year.

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BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

RECEIPTS AND PAYMENTS ACCOUNT
For the year ended 31 July 2023
Income –
Fundraising Activities
Voluntary income – donations
Interest
Total income
Expenditure –
Fundraising expenses
Rent
Insurance
Running costs
Total expenditure
Net (expenditure) / income and movement in
funds
Balance brought forward
Balance carried forward		 Unrestricted
Funds
2023
Unrestricted
Funds
2022
1,895
1,667
618
166
19
1
2,532
1,834
958
562
250
250
1035
969
162
180
2,405
1,961
127
(127)
10,972
11,099
£11,099
£10,972

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BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

3. STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2023

Current Assets
Cash at bank – current account
Cash at bank – reserve account
Cash float
Total assets		 Unrestricted
Funds
2023
£
Unrestricted
Funds
2022
£
5,932
5,823
5,027
5,005
140
144
£11,099
£10,972

The Trustees confirm their approval of the accounts on pages 6 & 7 on 30 April 2024.

Signed on their behalf by

B DODSON-WELLS

S A WOODROW

(Trustee)

(Trustee)

Notes to the accounts

1. Transfer from predecessor organisation

On 13 September 2017, the charity acquired the following assets and agreements from the unincorporated predecessor organisation, the Bucknell Playing Fields Association, an unincorporated and unregistered non-profit organisation:

2. Leases

The lease was renewed by the charity on 29 September 2018 on similar terms, including a requirement for the charity to insure the play facilities.

3. Related Party Transactions

During the period, £250 was paid to D Hedges, who is one of the owners of Manor Farm Bucknell, in accordance with the lease.

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BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

4. Trustee expenses

During the period, none of Trustees made claims nor were reimbursed for any expenses incurred.

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