**BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022**
## **CONTENTS**
|||**Page**|
|---|---|---|
|**1**|**REPORT OF THE TRUSTEES**|**2-3**|
|**2**|**FINANCIAL SUMMARY RECEIPTS AND PAYMENTS ACCOUNT**|**4-5**|
|**3**|**STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2022**|**6**|
||**_(and notes to the accounts)_**||
1 **|** Page
**BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022**
## **1 REPORT OF THE TRUSTEES**
The Trustees are pleased to present their **fifth** annual report following formation of the charity as a Charitable Incorporated Organisation (CIO) on 11 September 2017.
## **Reference and Administration Details**
The Trustees are listed below and have held office for the year ended 31 July 2022 to the date of approval of this report, unless otherwise indicated.
B Dodson-Wells R Blakey S A Woodrow D Hedges
H Somerville
The correspondence address for the charity is 9 Bainton Road, Bucknell, Oxfordshire, OX27 7LT.
The charity’s bank is Lloyds Bank plc, 9 Sheep St, Bicester OX26 6JE.
## **Objectives**
The objects of the CIO, Bucknell Playing Field Association, based in the village of Bucknell in Oxfordshire, are to provide and develop facilities in the interest of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, disability, financial hardship or social circumstances or for the public at large with the object of improving their conditions of life.
## **Creation of the charity**
The CIO was created on 11 September 2017 as a result of an existing voluntary community organisation applying for charitable status. The Board of Trustees minuted their acceptance of the assets and agreements from the predecessor organisation.
## **Structure, Governance and Management**
The initial Trustees were appointed for a 3 year term. At the end of term of service, a Trustee may be reappointed as a Trustee for a further 3 year term. The maximum length of service is 3 consecutive terms, after which a further term can be served only after an interval of at least 1 year has passed.
## **Public Benefit**
The Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.
2 **|** Page
**BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022**
## **Trustees Summary**
It is noted that the playing field association is on a good financial footing. However maintenance can be both unexpected and expensive. Therefore, it is recommended that further fund raising continues in 2022 to create higher reserves.
## **The Trustees declare that they have approved the report above on 10 May 2023.**
Signed on their behalf by
**B DODSON-WELLS**
**S A WOODROW**
**(Trustee)**
**(Trustee)**
3 **|** Page
**BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022**
## **2 FINANCIAL SUMMARY 2021/2022**
The financial activities for the year ended 31 July 2022, are summarised on page 5 and 6 and key elements are described below.
Whilst it was previously agreed by the Trustees that the charity should maintain reserves at a minimum level of £8,000, yet again fund-raising events have been limited in the year, and so the reserve account balance remained at £5,000.
Income through the period was restricted to donations received from some incidental donations from individuals and the margin generated from the bonfire night event.
Overall, the balance going into FY 2022-2023 is £10,972. The Playing Field Association remains on a good financial footing.
## **Fundraising activities during the year**
A bonfire night event was the sole activity through the year.
## **Maintenance**
A self-employed gardener continued to mow the grass at the field through the growing season, however no invoice has been received for this work in the reported period.
## **Repairs and equipment**
Repairs and remedial work will need to be carried out on an ongoing basis. Priorities for this should be taken from the then current independent inspection report.
## **Volunteers and Sustainability**
The charity is fully operated by a small group of unpaid volunteers. The Committee organises the fundraising events and grant applications.
Progress has been made in expanding the number of informal volunteers in place to support committee members.
## **Usage**
In the spring and summer periods there continues to be an influx of visitors from outside of Bucknell to use the area. Most visitors arrive by car which can cause issues for residents in the area regarding parking. Despite best efforts we know that signage does not address this. The committee will need to keep this under review.
## **Compliance and Governance**
Policies are now in place to cover Safeguarding, Event Management, Finance, Volunteers and Complaints. Trustee meetings are now planned to take place immediately prior to the planned committee meetings in November (AGM) and May of each year.
4 **|** Page
**BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022**
|**RECEIPTS AND PAYMENTS ACCOUNT**
**For the year ended 31 July 2022**
I**ncome –**
Fundraising Activities
Voluntary income – donations
Interest
Total income
**Expenditure –**
Fundraising expenses
Rent
Insurance
Running costs
Total expenditure
**Net (expenditure) / income and movement in**
**funds**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**Funds**
**2022**
**Unrestricted**
**Funds**
**2021**
1,567
0
166
964
1|
|---|---|
||1,734
964|
||562
0
250
250
969
814
180
460|
||1,961
1,524|
||(227)
(560)
11,199
11,759|
||£10,972
£11,199|
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**BUCKNELL PLAYING FIELDS ASSOCIATION – REGISTERED CHARITY NUMBER 1174582**
**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022**
## **3. STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2022**
|**Current Assets**
Cash at bank – current account
Cash at bank – reserve account
Cash float
**Total assets**|**Unrestricted**
**Funds**
**2022**
**£**
**Unrestricted**
**Funds**
**2021**
**£**
5,823
5,951
5,005
5,004
144
244|
|---|---|
||£10,972
£11,199|
## **The Trustees confirm their approval of the accounts on pages 6 & 7 on 10 May 2023.**
Signed on their behalf by
**B DODSON-WELLS S A WOODROW**
**(Trustee) (Trustee)**
## **Notes to the accounts**
## **1. Transfer from predecessor organisation**
On 13 September 2017, the charity acquired the following assets and agreements from the unincorporated predecessor organisation, the Bucknell Playing Fields Association, an unincorporated and unregistered non-profit organisation:
- a. Cash of £7,529
- b. Playground equipment with a net book value of £0.01
- c. A 21 year lease dated 3 September 1997 from the owners of Manor Farm Bucknell for rental of £250 per annum for use of the land on which the playing fields are situated.
## **2. Leases**
The lease was renewed by the charity on 29 September 2018 on similar terms, including a requirement for the charity to insure the play facilities.
## **3. Related Party Transactions**
During the period, £250 was paid to D Hedges, who is one of the owners of Manor Farm Bucknell, in accordance with the lease.
## **4. Trustee expenses**
During the period, none of Trustees made claims nor were reimbursed for any expenses incurred.
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