## **Trustees’ Annual Report for the period** ## **From 1 July 2022 To 30 June 2023** **Charity name: Rotary Club of Southampton Solent Trust Fund (formerly Rotary Club of Southampton Trust Fund)** **Charity registration number: 1174544** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |||| |Summary of the purposes of
the charity as set out in its
governing document||**Such legally charitable purposes as the**
**Council of the Rotary Club of**
**Southampton Solent shall from time to**
**time direct.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.||**Organising fund raising activities to**
**enable the giving of charitable grants to**
**those areas defined in its charitable**
**objects.**
**Grants are made to individuals and**
**organisations for the benefit of**
**children/youth, the elderly, people with**
**disabilities for the purposes of education,**
**relief of poverty, famine relief, overseas**
**aid, economic and community**
**development.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit||**The trustees confirm that they have had**
**regard to the guidance issued by the**
**Charity Commission on Public Benefit**
**when reviewing the Trust’s aims and**
**objectives and setting the grant making**
**policy for the year.**| 1 ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||**The Trust was registered on 6 September**
**2017 and on 6 December 2017 the assets**
**and liabilities of the Rotary Club of**
**Southampton Trust Fund, charity number**
**202824, were transferred to this new CIO.**
**On 1 July 2022 the Trust merged with the**
**Rotary Club of Southampton West Trust**
**Fund , charity number 1031481 and**
**changed the merged trust name to The**
**Rotary Club of Southampton Solent Trust**
**Fund. Grants and charitable expenditure**
**totalled £58,659 in the period.**| |---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period||**The following statements show the**
**results of the Rotary Club of**
**Southampton Solent Trust Fund. At 30**
**June 2023 the funds of the trust totalled**
**£280,771 of which the restricted fund,**
**SECT, was £270,318.**| |Statement explaining the
policy for holding reserves
stating why they are held||**The Trust’s policy on reserves consists**
**of maintaining sufficient funds to finance**
**the promotion of fund-raising events and**
**ensure the ability of the Trust to respond**
**quickly to the likely demands for funds.**| ## **Structure, Governance and Management** |Type of governing document||**CIO – Foundation dated 6 September**
**2017**| |---|---|---| |How is the charity
constituted?||**Charitable Incorporated Organisation**| 2 ## **Reference and Administrative details** |Charity name|Rotary Club of Southampton Solent Trust Fund
(formerly Rotary Club of Southampton Trust Fund)| |---|---| |Registered charity number|1174544| |Charity’s principal address|C/o
Paris Smith LLP
1 London Road
Southampton
SO15 2AE| **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||N J Vaughan|Trustee||| ||J D McGibbon|Trustee||| ||V D Dimitrova|Trustee||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Nicholas Vaughan
John McGibbon| ||
Trustee
Trustee| ||30 April 2024| ||30 April 2024| 3 ||Charity No
**1174544**
**01/07/2022**
**To**
**30/06/2023**
**ROTARY CLUB OF SOUTHAMPTON SOLENT TRUST**
**FUND (formerly Rotary Club of Southampton Trust**
**Fund)**
Annual accounts for the period|Charity No
**1174544**
**01/07/2022**
**To**
**30/06/2023**
**ROTARY CLUB OF SOUTHAMPTON SOLENT TRUST**
**FUND (formerly Rotary Club of Southampton Trust**
**Fund)**
Annual accounts for the period| |---|---|---| |**Statement of financial activities**||| |Note
**Incoming resources**
**Income and endowments from:**
Donations and legacies
3
Donations and legacies
3
Raising funds
3
Investments
3
**Resources expended**
**Expenditure on:**
Donations and grants
4
Donations and grants
4
Donations and grants
4
Raising funds
4
Net gains/(losses) on investments
10
Other gains/(losses)
**_Reconciliation of funds:_**
10.2
10.1
**_Total_**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers**
**Other recognised** **gains/(losses):**||**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
4,114
-
**4,114**
300
-
-
-
**-**
5,526
10,684
-
-
**10,684**
2,810
-
43,125
**43,125**
38,510| |||14,798
43,125
-
**57,923**
47,146| |||4,723
-
-
**4,723**
855
6,211
27,941
-
**34,152**
34,919
567
-
-
**567**
-
1,698
17,519
-
**19,217**
14,810| |||13,199
45,460
-
**58,659**
50,584| |||| |||1,599
(2,335)
-
**(736)**
(3,438)| |||-
-
-
**-**
-| |||1,599
(2,335)
-
**(736)**
(3,438)| |||6,636
723
-
**7,359**
-
-
-
-
**-**
-| |||8,235
(1,612)
-
**6,623**
(3,438)| |||2,218
271,930
-
**274,148**
277,586| |||10,453
270,318
-
**280,771**
274,148| 5 **Section B Balance sheet** |**Fixed assets**
**Tangible assets**
**_Total fixed assets_**
**Current assets**
**Debtors**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year**
**_Net current assets_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year**
**_Total net assets_**
**Funds of the Charity**
**Unrestricted funds**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Note
6
7
8

9
9
10
|**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
F01
F02|**£**
F03|**Total this**
**year**
**£**
F04|**Total last**
**year**
**£**
F05| |---|---|---|---|---|---| |||4
-|0 4||4| |||4
-|0 4||4| |||1,743 -
14,047
270,318|0 1,743
0 284,365||| |||||1,743|550
274,444| |||15,790
270,318|0 286,108||274,994| |||5,341 -|0||850| |||||5,341|| ||||||| |||10,449
270,318|0 280,767||274,144| ||||||| |||10,453
270,318|0 280,771||274,148| |||- -|0||-| |||||-|| ||||||| |||10,453 270,318|0 280,771||274,148| |||10,453 270,318|0 280,771||| ||||||274,148| |||10,453
270,318|0 280,771||274,148| |||Signature|N J Vaughan
J D McGibbon
Print Name||Date of
approval
dd/mm/yyyy
30/04/2024
30/04/2024| 6 **Section C Notes to the accounts** ## **Note 1 Basis of preparation** ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with: • the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with the Charities Act 2011, except for the treatment of investment properties (see note 6) The charity constitutes a public benefit entity as defined by FRS 102. ## **1.2 Going concern** The trustees have reviewed the charity's net asset position and consider that the charity is a going concern. ## **1.3 Change of accounting policy** The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. There has been no change to the accounting policies since last year. ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period. ## **1.5 Material prior year errors** No material prior year errors have been identified in the reporting period. 7 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** |**Recognition of income**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| || the charity becomes entitled to the resources;| ||· it is more likely than not that the trustees will receive the resources; and| || the monetary value can be measured with sufficient reliability.| ||There has been no offsetting of assets and liabilities, or income and expenses, unless required or| |**Offsetting**|permitted by the FRS 102 SORP or FRS 102.| ||Grants and donations are only included in the SoFA when the general income| |**Grants and donations**|recognition criteria are met (5.10 to 5.12 FRS102 SORP).| |**Legacies**|Legacies are included in the SOFA when receipt is probable, that is, when there has| ||been grant of probate, the executors have established that there are sufficient assets in| ||the estate and any conditions attached to the legacy are either within the control of the| ||charity or have been met.| ||Gift Aid receivable is included in income when there is a valid declaration from the| |**Tax reclaims on**|donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift| |**donations and gifts**|and is treated as an addition to the same fund as the initial donation unless the donor or| ||the terms of the appeal have specified otherwise.| |**Support costs**|The charity has incurred expenditure on support costs.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.| |**Income from interest,**|This is included in the accounts when receipt is probable and the amount receivable can| |**royalties and dividends**|be measured reliably.| |**Liability recognition**|Liabilities are recognised where it is more likely than not that there is a legal or| ||constructive obligation committing the charity to pay out resources and the amount of| ||the obligation can be measured with reasonable certainty.| |**Governance and support**
**costs**|Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.| |**Creditors**|The charity has creditors which are measured at settlement amounts less any trade
discounts| ||A liability is measured on recognition at its historical cost and then subsequently| |**Provisions for liabilities**|measured at the best estimate of the amount required to settle the obligation at the| ||reporting date| |**Basic financial**
**instruments**|The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.| **Tangible fixed assets for** These are capitalised if they can be used for more than one year and cost at least £250. **use by charity** They are valued at cost, with the exception of investment properties (see note 6). The depreciation rates and methods used are disclosed in note 6.2. ## **Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. 8 ## **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of income** **----- Start of picture text -----**
Unrestricted Restricted
funds funds Total funds Prior year
Analysis £ £
Donations and Christmas collections 424 - - 424
legacies: Gift Aid - - - - -
Legacies - - - - -
Richard Kirkman Trust - - - - -
Donations 3,690 - - 3,690 300
-
-
Total 4,114 - - 4,114 300
Donations and Gardeners'Fayre - - - - 1,526
legacies: Community and Youth - - - - -
Other donations - - - - -
District grants - - - - 4,000
Total - - - - 5,526
Raising funds Gardeners' Fayre 99 - - 99 -
Polio Plus 28 - - 28 -
Band event/Raffle 8,393 8,393 -
Lottery scheme 1,092 - - 1,092 1,183
Other 1,072 - - 1,072 1,627
Total 10,684 - - 10,684 2,810
Income from Interest income - 1,728 - 1,728 60
investments: Property income - 41,397 - 41,397 38,450
- - - - -
- - - - -
Total - 43,125 - 43,125 38,510
TOTAL INCOME 14,798 43,125 - 57,923 47,146
**----- End of picture text -----**
9 **Section C Notes to the accounts (cont)** ## **Note 4 Analysis of expenditure** **----- Start of picture text -----**
Unrestricted Restricted This year Last year
Analysis £ £ £ £
Cost of Gardeners Fayre 1,060 - 1,060 3,476
fundraising Other activities
92 - 92 51
events
Property service costs - 17,519 17,519 10,627
Lottery scheme 546 - 546 592
Depreciation - - - 64
Total 1,698 17,519 19,217 14,810
Foundation and International
Donations and Rotary Foundation/End Polio 1,071 - 1,071 -
Grants
Shelterbox Trust
- - - 355
African Aventure
100 - 100 -
Ukraine
1,414 - 1,414 150
Jaipur Limb Trust - - - 350
Piam Brown
2,138 2,138 -
Total 4,723 - 4,723 855
Community
Donations and Theatre trip for the Elderly - 2,287 2,287 2,564
Grants
Age UK - 18,223 18,223 19,446
Food hampers - 7,431 7,431 -
FoSOC
20 - 20 20
Wessex Heartbeat
312 - 312 -
LTVAS
100 - 100 -
Dictionary4Life 426 - 426 -
Society of St James 220 - 220 3,850
Mayor's Appeal 300 - 300 -
RYLA Sponsorship - - - 60
Abby's Heroes 2,869 - 2,869 -
Salvation Army 950 - 950 -
Kids Out
300 - 300 100
Litter pick - - - 184
Cedar School
300 - 300 -
Youth Speaks 189 - 189 -
Community Radio 100 - 100 -
Mountbatten
125 - 125 -
Grace Kitchen
- - - 500
Other Community - - - 8,000
Crocuses - - - 195
Total 6,211 27,941 34,152 34,919
Donations and District Youth Levy 66 - 66 -
Grants
North Stoneham
281 - 281 -
No Limits 220 - 220 -
Total 567 - 567 -
**----- End of picture text -----**
10 **Section C Notes to the accounts (cont)** **Note 5 Grantmaking** ## **5.1 Analysis of grants paid (included in cost of charitable activities)** **----- Start of picture text -----**
Grants to Grants to
Analysis institutions individuals Support costs Total
£ £
Rotary Foundation 596 - 596
End Polio 475 - 475
- [ - ]
Total 1,071 - - 1,071
**----- End of picture text -----**
## **Note 6 Tangible fixed assets** |**Property**
**£**
At the beginning of the year
-
Additions
-
Revaluations
-
Disposals
-
Transfers
-
At end of the year
-
**Basis**
**Rate**
At beginning of the year
-
Disposals
-
Depreciation
-
Impairment
-
Transfers
-
At end of the year
-
Net book value at the beginning of
the year
-
Net book value at the end of the year -
**6.3 Net book value**
**6.1 Cost or valuation**
**6.2 Depreciation and impairments**|**Fixtures, fittings and**
**equipment**
**Total**
**£**
**£**
5,449 5,449
- -
- -
- -
- -| |---|---| ||**5,449 5,449**| ||SL
3 years
5,445 5,445
- -
- -
- -
- -| ||**5,445 5,445**| ||| ||4 4| ||**4 4**| The Trust owns eight properties which are rented out to tenants who meet the necessary criteria laid down by the objects of the Trust. No value has been attributed to the properties in the financial statements as records relating to their original cost are no longer available. The Trustees are of the view that the cost of obtaining a professional valuation of the properties could not be justified. 11 **Section C Notes to the accounts (cont)** ## **Note 7 Debtors and prepayments** ## **7.1 Analysis of debtors** **Trade debtors Prepayments and accrued income Other debtors** **----- Start of picture text -----**
Total
**----- End of picture text -----**
## **Note 8 Cash at bank and in hand** **Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Total** **----- Start of picture text -----**
This year Last year
£ £
- -
817 550
926 -
1,743 550
This year Last year
£ £
235,376 233,648
- -
48,989 40,796
284,365 274,444
**----- End of picture text -----**
## **Note 9 Creditors and accruals** ## **9.1 Analysis of creditors** |
**Trade creditors**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**
**Total**|**This year**
**Last year**
**This year**
**Last year**
**£**
**£**
**£**
**£**
**4,778**
254
- -
**563**
596
- -
**-**- - -
**-**- - -
**Within one year**
**After more than one year**| |---|---| ||**5,341**
850
- -| 12 **Section C Notes to the accounts (cont)** ## **Note 10 Charity funds** ## **10.1 Details of material funds held and movements during the CURRENT reporting period** |General
Unrestricted
SECT
Restricted
Elderly
**Fund names**
**Purpose and Restrictions**
**Total Funds**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Gains and**
**losses**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
**£**
2,218 14,798 (13,199) 6,636 -**10,453**
271,930 43,125 (45,460) 723 -**270,318**
-| |---|---| ||**274,148 57,923 (58,659) 7,359 - 280,771**
| The transfers relate to £723 interest in prior years from General to SECT and the transfer of the Rotary Club of Southampton West Trust net assets £7359 to the new Rotary Club of Southampton Solent Trust Fund on the merger of Southampton and Southampton West clubs on 1 July 2022. ## **10.2 Details of material funds held and movements during the PREVIOUS reporting period** |General
Unrestricted
SECT
Restricted
Elderly
**Fund names**
**Purpose and Restrictions**
**Total Funds**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Gains and**
**losses**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
**£**
3,619
4,696
(6,097) -
-
**2,218**
273,967
42,450
(44,487) -
-
**271,930**
-| |---|---| ||**277,586**
**47,146**
**(50,584)**
**-**
**-**
**274,148**
| 13 **Section C Notes to the accounts (cont)** **Note 11 Transactions with trustees and related parties** ## **11.1 Trustee remuneration and benefits** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.** ## **11.2 Trustees' expenses** **No trustee expenses have been incurred.** 14 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Rotary Club of Southampton Solent Trust Fund **members of On accounts for the year** 30 June 2023 **Charity no** 1174544 **ended (if any) Set out on pages** 5 to 14 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|31-5-2024| |---|---|---| |||| ||Roger Summerfield|| |||| ||FCA|| |||| ||2 Gordon Road, Chandlers Ford, Eastleigh|| ||Southampton|| ||Hampshire SO53 5AN|| 1