2024-06-30-accounts - Berwick Film Society

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Berwick Film Society – Annual Report for the year 1[st] July 2023 to 30[th] June 2024

The society is a Charitable Incorporated Organisation number 1174531 registered on 6[th] September 2017

The principal office is:

5 Castle Street Norham Berwick-upon-Tweed TD15 2LQ Northumberland Website: www.berwickflmsociety.co.uk Email: info@berwickfilmsociety.co.uk

The objectives are:

For the benefit principally of the residents of North Northumberland and the Scottish Borders to:

advance the education of members of the community and general public in the understanding and appreciation of the arts, in particular film and media arts;
organise, run or arrange screenings of films, media arts and allied visual exhibition in a manner which allows wide accessibility;
promote study and appreciation of film and media arts through exhibitions, lectures, workshops, discussions and in any other way the charity chooses.

The Trustees are:

Genevieve Poole – Co-ordinator
Maurice Ward - Treasurer
John Spiers - Membership

The governing constitutional document is “Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees”, dated 1[st] Sept 2017.

At a meeting (by email) of the Trustees on 3rd July Genevieve Poole was appointed for a further three years.

Achievements during the year

The society has noticed a drop in numbers attending films which appears to be an after effect of Covid where people have dropped “habits”. We changed the way membership and films were available to make it more financially viable for those who would not attend every film. This was by reducing the membership season fee and charging a small fee for each film attendance. We decided in view of the above to continue this model of membership. This appears to be popular with our members but has not seen membership grow to the pre Covid numbers.

This has not had any major effect on our overall financial performance which is a small surplus for the year.

The position of our future remains uncertain as our main venue, The Berwick Maltings, was to be closing for redevelopment for over one year from December 2023. This has been postponed and its reinstatement is unknown. An alternative venue is being suggested. It has considerably lower seating capacity. When there is more certainty about the closure and a temporary replacement venue is known we will devise the best way of continuing to screen as many films as we do now to as many people as possible. Due to the reduced seating capacity we are considering screening the same film twice either on the same day or over two evenings.

Version Final

July 24

Administration and management

All activities for the operation of the society during this year were carried out by the Trustees on a voluntary basis.

Finance and Reserves

Accounting is reported on an Income and Expenditure basis; annual accounts are submitted to the Charity Commission.

It is a policy to hold substantial reserves. We screen the films at The Maltings Theatre and Cinema it has been announced that it will be closed for approximately 2 years for substantial renovations. We do not know what facilities will be available to us during this period. The reserves will cover the purchase of new high quality cinema equipment to enable us to continue screening films in another venue if the need arises.

Version Final

July 24

		Member										Special
Date 2023-4	Name	ships	Ticket sales Other		Total Inc	Licences	General	Previews	Brochure	Venue Hire	Website	Event	Other	Total Exp	18428.95
					0.00									0.00	18428.95
14.8	PP	19.24			19.24									0.00	18448.19
14.8	M Ward				0.00			24.95						24.95	18423.24
24.8	PP	28.82			28.82									0.00	18452.06
29.8	Ward				0.00			50.00						50.00	18402.06
29.8	Poole				0.00			50.00						50.00	18352.06
29.8	Spiers				0.00			50.00						50.00	18302.06
1.09	PP	47.86			47.86									0.00	18349.92
11.9	PP	19.16			19.16									0.00	18369.08
11.9	Reckless				0.00							300.00		300.00	18069.08
11.9	Filmbank				0.00							280.00		280.00	17789.08
11.9	J Gardner				0.00							800.00		800.00	16989.08
12.9	PP	9.66			9.66									0.00	16998.74
18.8	Footeprint				0.00				68.00					68.00	16930.74
19.9	Norham church		124.8		124.80									0.00	17055.54
27.9	PP	9.66			9.66									0.00	17065.20
27.9	G Poole				0.00		132.12							132.12	16933.08
28.9	PP	9.58			9.58									0.00	16942.66
29.9	PP	9.66			9.66									0.00	16952.32
2.1	Malts Of Comp		310.08		310.08									0.00	17262.40
3.1	Curzon OFF COMP				0.00	188.82								188.82	17073.58
6.1	PP	9.66			9.66									0.00	17083.24
5.1	Payin	20.00			20.00									0.00	17103.24
6.1	Cine for All subs				0.00								90.00	90.00	17013.24
16.1	Malts Sunrisr		675.2		675.20									0.00	17688.44
26.1	606 Acc to Dalva				0.00	198.00								198.00	17490.44
31.1	MW Exps				0.00								45.15	45.15	17445.29
15.11	Malts Dec to leave		312.49		312.49									0.00	17757.78
15.11	Malts Dalva		245.97		245.97									0.00	18003.75
21.11	PP	9.66			9.66									0.00	18013.41
30.11	Picture House				0.00	212.28								212.28	17801.13
30.11	Picture House				0.00	290.15								290.15	17510.98
1.12	PP	19.16			19.16									0.00	17530.14
7.12	PP	48.06			48.06									0.00	17578.20
7.12	Curzon				0.00	282.97								282.97	17295.23
8.12	PP	115.60			115.60									0.00	17410.83
8.12	Maltngs 8 Mounts		569.69		569.69									0.00	17980.52
11.12	PP	19.24			19.24									0.00	17999.76
11.12	PP	9.58			9.58									0.00	18009.34
12.12	PP	19.16			19.16									0.00	18028.50
21.12	PP	67.22			67.22									0.00	18095.72
27.12	Footeprint				0.00				180					180.00	17915.72
28.12	J Spiers				0.00		135.6							135.60	17780.12
29.12	PP	38.48			38.48									0.00	17818.60
2.1.24	Spiers Mojo				0.00						95.00			95.00	17723.60
2.1.24	PP	57.64			57.64									0.00	17781.24
17.1	PP	509.38			509.38									0.00	18290.62
24.1	PP	145.36			145.36									0.00	18435.98
24.1	Malts	362			362.00									0.00	18797.98
24.1	Malts Perfumes		572.99		572.99									0.00	19370.97
25.1	PP	38.56			38.56									0.00	19409.53
25.1	G Poole				0.00		99.53							99.53	19310.00
25.1	G Poole				0.00		16.00							16.00	19294.00
22.2	PP	57.68			57.68									0.00	19351.68
27.2	Deposit	70.00			70.00									0.00	19421.68
28.2	Verve				0.00	272.82								272.82	19148.86
8.3	PP	9.66			9.66									0.00	19158.52
11.3	MUBI				0.00	296.98								296.98	18861.54
15.3	PP	9.58			9.58									0.00	18871.12
19.3	Malts One Fine		597.77		597.77									0.00	19468.89
19.3	Malts 1976		532.08		532.08									0.00	20000.97
20.3	M Ward				0.00			50.00						50.00	19950.97
26.3	G Poole				0.00		96.69							96.69	19854.28
28.3	PP	9.66			9.66									0.00	19863.94
28.3	J Spiers				0.00				201.20					201.20	19662.74
28.3	Transfer deposit				0.00								10000.00	10000.00	9662.74
5.4	Deposit			40	40.00									0.00	9702.74
16.4	M Ward				0.00			65.49						65.49	9637.25
19.4	Malts Innocent		551.6		551.60									0.00	10188.85
25.4	PP	19.24			19.24									0.00	10208.09
7.5	M Ward				0.00			18.50						18.50	10189.59
9.5	Quiet girl				0.00	273.18								273.18	9916.41
9.5	Past Lives		455.45		455.45									0.00	10371.86
9.5	Quiet Girl		533.04		533.04									0.00	10904.90
23.5	PP	9.66			9.66									0.00	10914.56
23.5	John Spiers				0.00		19.70							19.70	10894.86
3.6	Maltngs		787.7		787.70									0.00	11682.56
27.6	Footeprint								228.00					228.00	11454.56
27.6	Cine for All subs						95.00							95.00	11359.56
Total		1827.88	5481.16	40.00	7349.04	2015.20	499.64	308.94	449.20	0.00	95.00	1380.00	10135.15	14883.13