## **Trustees' Annual Re ort for the eriod p p** Period start date Period end date Day Month Year Day Month Year 01 07 2022 30 06 2023 **From** **To** ## Section A Reference and administration details **Charity name** Alton Lions Club (CIO) **Other names charity is known by** **Registered charity number (if any)** 1174502 **Charity's principal address** 4 Bennet Close Alton Hampshire **Postcode GU34 2EL** ## **Names of the charity trustees who manage the charity** |1
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**appoint trustee (ifany)**| |---|---|---|---|---| ||Moira Baker|President||| ||Michael Baker|Treasurer||| ||Bretta Rains|Secretary||| ||Atul Patel|||| ||Robert Barber|||| ||Paul Taroni|||| ||Michael Gwynne|||| ||Frances Parris|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** > **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CIO Association Constitution (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Volunteer vetting and voting (election) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; ## Club Policies: The Club has written policies covering nine topics and these are contained in Section 3 of the Club Manual which is issued to each club member. In addition, the Grant making policy can be found on the Club website. (www.altonlions.org.uk) The policy topics are: - - Finance - Child Protection and Vulnerable Persons - Risk Management - Grant Making - Complaints - Volunteers - Conflict of Interest - Data Protection - Fund Raising Standards March **2012** **TAR** 2 - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** - The objects of the club are such purposes as are exclusively charitable in England & Wales, including in particular: 1. The advancement of citizenship. 2. Promoting the voluntary sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities. - **Summary of the objects of** 3. Promoting volunteering. - **the charity set out in its** 4. The relief of poverty and the relief of those in need in particular by providing - **governing document** humanitarian aid and disaster relief. 5. The advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues. 6. Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment. 7. Promoting community participation in healthy recreation. March **2012** **TAR** 3 The club organises events in accordance with our objects and includes general services and fund-raising events for specific purposes. Each activity falls into the headings of the club objects as follows:- 1. Citizenship: Young Leaders in Service, Eggstravaganza, Sports Scholarship, District Day Out. 2. Relief of Poverty: Individuals in need, Winter fuel support, Gifts @ Christmas. 3. Voluntary Sector: Grant Awards, Lions Den. 4. Volunteering: Craft Market, Classic Car Show, Gilbert White Plants Fair, Party in the Park. 5. Advancement of Health: Diabetes awareness, Message in a Bottle, Spectrek, Prostate Testing, Provision of Defibrillators and Bleed Kits. 6. Conservation & Improvement: Litter Picks, Environmental Competitions. 7. Health Recreation: Golf Day, 10m Road Race, Sponsored Walk. The trustees have had regard to the guidance issued by the Charity Commission on public benefit however it should be noted that the community still coping with the aftermath of COVID pandemic. This included mandatory measures being introduced by local authorities restricting social activities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In addition, it has also caused changes to our ways of working with new initiatives, new technology and new partnerships. In the coming year the trustees are planning to build on these new initiatives, technologies, partnerships, and experiences to evolve the programme of activities to meet the new challenges continuing to face the community. **1. Citizenship:** The trustees had to abandon the Lions Clubs International ‘Young Leaders in Service’ project, but it is planned to re-establish it in the coming year. We have been able to continue sponsorship of a sports scholarship through the Alton College Foundation for Excellence, and this year selected a promising Bowls player. **2. Relief of Poverty:** The Club found new ways of operating in order that the help provided to people, families and local institutions in fuel poverty or need at Christmas could continue. Support to individuals and families in need in our community has continued with food vouchers and the club has worked with other organisations to provide laptop computers and other physical support together with the Alton & District Community Relief Foundation. **3. Promoting the Voluntary sector:** The club has assisted in establishing the Alton & District Community Relief Foundation to replace the w Alton Town Council led Alton & District Community Resilience Fund (ADCRF) and has continued to support other charitable organisations in our service events and has awarded grants to local voluntary charities. The club completed its local radio and Facebook community fun quiz. **4. Promoting Volunteering:** The club has put back all the events previously organised and increased it to include the Classic car show. These events are achieved using existing members together with our volunteer supporters from the local community. This approach has enabled the club to recruit two new members. March **2012** **TAR** 4 **5. Advancement of Health:** Message in a Bottle’ ‘SpekTrek’, Prostate Cancer Testing, Brain Tumours in Children and Diabetes awareness have all been fully reestablished. **6. Environment:** The club has provided Junior School level illustrated books to raise awareness to pollution issues and a second Lions Bench has been installed in a local park. **7. Healthy Recreation:** All our usual sporting events have been re-established including Golf Day, 10m Road Race and the Sponsored walk. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 5 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** In the last year Alton Lions Club (CIO) continues to ‘normalise’ in recovering from the impact of the covid pandemic. The club has taken on new projects and continues to pursue improvements in its operations. The club’s activity revenue was maintained at £50k with expenditure at £37k resulting mainly from timing issues. The Club has taken ownership of the Classic car show from Alton Town Council (ATC) and will become the Alton Lions Classic Car Show. In addition, the Club has managed the transitioning of the ATC led ADCRF to a community managed Alton & District Community Relief Foundation. ## **1 CITIZENSHIP** The Club has continued to provide donations for the Alton College Foundation for a Sports Scholarship and this year has been awarded to Reece Graham with a promising career in bowls. The scholarship runs to March 24, and he will be competing at National Level. The club arranged for local disadvantaged families to join the District Day Out at Marwell Zoo. The Easter Eggstravaganza was restarted with hospitality outlets throughout the town. The ending of covid restrictions is enabling a re-start of the Young Leaders in Service project with HSDC-Alton College and the Re-Engage Tea Parties for elderly folk living alone. Reece Graham Receives his Award at Alton College from Mike Baker from Alton Lions Club March **2012** **TAR** 6 Section D Achievements and performance Alton Lion with the Eggstravaganza Egg March **2012** **TAR** 7 Section D Achievements and performance Cheque from Eggstravagnza for Bushy Leaze ## **2 RELIEF OF POVERTY** The club delivered appeal cards through the town and local villages which resulted in a delivery of vouchers and gifts to over 100 individuals and families in need at Christmas. The club has made international disaster aid donations through the Lions Clubs International Foundation, for the Turkey Earthquake appeal. Scene from Turkey after the Earthquake The club has provided grants, together with the Alton and District Community Resilience Fund, to individuals in need (including Ukrainian refugees and organising the upgrading of used laptops for children home schooling. The club organised the Winter Fuel support collection with Alton Herald and delivered support to people in fuel poverty as notified by Citizens Advice. March **2012** **TAR** 8 Section D Achievements and performance Winter Fuel ICON Parcelling up gifts for Christmas March **2012** **TAR** 9 Section D Achievements and performance Thank-you Letters Hello Alton Lions, I just wanted to say thanks so much for supporting my service user with a new mattress, waterproof bedding, new pillows, and bedding. I appreciate your support and you have made such a difference to a young person’s life. Kind regards Sianie Lamond Senior Case Worker Physical Disabilities Team (North) To Alton Lions club, I am Maisy Sheridan, student from Alton college! And just wanted to say thank you so much for the laptop shared with the college. It works really well and it absolutely amazing, all my college work is now in it, and I am able to complete my assignments from home and college too! I have shared my thanks with the college as well and again thank you so much! It really helps me with college, and I hope to be using it for a very long time! Thank you, Kind regards, Maisy Bernie the St Bernard at Treloar’s March **2012** **TAR** 10 Section D Achievements and performance ## 3. **PROMOTING THE VOLUNTARY SECTOR** The club has made donations to voluntary and charitable organisations in the community including the Royal British Legion club, Bushy-Leaze, Alton Rehab, Re-engage, Community Cupboard, Home-Start, The Pink Place, Anstey School, Local Scout group, laptops for children, Wooteys School, Alton Community Centre, and the Food Bank. ## Thank You! On behalf of Home-Start Hampshire, I would like to say a huge thank you to you for your generous donation which we received during this campaign. Your contribution helped us to raise a staggering £16,091 (+est. £1175.25 giftaid). Your support is invaluable to us to help us ensure families feel supported and empowered to face and resolve their problems, because no family should feel isolated or helpless in challenging times. These donations help us achieve our purpose to support parents and help them turn bad days into better tomorrows, for the long-term benefit of their children As you are aware we support local families, offering friendship and practical support within their own homes. It is really encouraging to know that local people are willing to support and value the work that Home-Start Hampshrie is carrying out in the area. The donations and grants we receive from organisations, groups and individuals such as you make such a difference to the service we are able to offer and will help to keep Home-Start Hampshire supporting local Families. We are sincerely thankful. Brogan Rehill March **2012** **TAR** 11 Section D Achievements and performance ## 4. **PROMOTING VOLUNTEERING** The club has continued to organise town centre popular Craft Markets from March to December this provides opportunities for new and existing crafters to demonstrate their skills in a town centre setting. The Lions Club team organising this event has grown with the market and a ‘team’ relationship with Hampshire Farmers Markets who are also in the town centre on the same days. The club has organised and used our volunteer supporters for the Family Funday with Treloar’s, the Classic Car Show with Alton Town Council, Gilbert White Plant Fair, the 10mile Road Race, Town ‘litter picks’ and has continued to manage the Alton Lions Supporters 100 club. In addition, the Club organised it’s 50[th] Charter Celebration which included volunteers from past and present. Lions Craft Market stall before the start Part of Craft Market at the start March **2012** **TAR** 12 Section D Achievements and performance ## Car Show Arrivals Car Show in Full Swing March **2012** **TAR** 13 Section D Achievements and performance Club’s 50[th] Anniversary March **2012** **TAR** 14 Section D Achievements and performance ## **5 THE ADVANCEMENT OF HEALTH** The club has promoted diabetes awareness through the bus stop poster campaign. Organised and delivered a prostate testing day with PCaSO at the Alton Community Centre this resulted in identifying folk at risk of prostate cancer. The club has now achieved over 1000 tests. Prostate Testing Day The Spectrek project has continued to collect unwanted spectacles, with the help of local opticians, for processing and recycling to 3[rd] world communities. Last year some 2500 spectacles were collected. The club has continued to provide Message in a Bottles local health centres and other to appropriate outlets in the town. March **2012** **TAR** 15 Section D Achievements and performance Donations were made to Young Lives vs Cancer and to Brain Tumour Research March **2012** **TAR** 16 Section D Achievements and performance ## **6 CONSERVATION & ENVIRONMENT** The club has continued its ‘litter pick’ support with the Alton Society and Alton Climate Action Network organisation and is investigating other potential projects. Litter Picking Team March **2012** **TAR** 17 Section D Achievements and performance ## **7 PROMOTING HEALTHY RECREATION** The club has re-established and organised The Alton Lions Golf Day with Alton REHAB, the 10m Road Race and Chawton Challenge with Alton Runners and the Sponsored walk with The Alton Ramblers. Sponsored Walkers Ready for the OFF March **2012** **TAR** 18 **----- Start of picture text -----**
Section D Achievements and performance
Alton Lions Marshalls after the Chawton Challenge race
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March **2012** **TAR** 19 Section D Achievements and performance Organising the Race Marshalls for the 10 mile Road Race And the runners are off March **2012** **TAR** 20 .Section E Financial rei'ieii. The club has a 'Conlin¥ency Aceount. that is deSIg￿ed as a risk mitigation fund to cover events mattaged through the 'Activtties Account, and has been established to cover unforeseen circwnstances or ¢mcrgcncics. Brief statement of the charlty's policy on reseryes Details of any funds materially in deficlt Further financial review details (Optional information) You may ehoo$e to rncludc additional Infom￿tIon. wh¢r¢ relevant &bout= the charity's principal sources of ￿ndS (including any fundraising). how expenditure has supported thc key objectives of the charity. investment policy at7d objcctivcs including any ethical investrncnt Frfjlicy adopted_ Section F Other optional information The club rais¢s funds from the public principally by organising evcnts either direcdy or together with other organisations. On o¢casioD local govcrnment grants are sought where the 2vthority hos a a sitnilar goal (eg town centre events. health or Cnvironmental issue4 Tejief of povety.) iectinii C: Di'Lla rJtiiTrn The trustees declare that they have approved the trvstees, report above. Signed on behalf of the charity's trustees Signature($) Full namel5) Position {eg Secretary Chatr. ete) SeciicTA SibW4 Date 15 2024 TAR 21 Mareh 2012 CHARITY COmMISSioW-TLWLIGfk¢L￿Wj FOR ENGiANO AND WALE Receipts and payments accounts CC16a F•rthe perk•d from T• 01.07.2022 30.062023 Section A Receipts and payments Unr•st￿¢t6d fvnd$ Endowmènt lunds R05tricted funds Total fund$ Lastyear Al R•¢•lpts ADCRF 4,466 4401 6n 1401 4671 Ckssr Car Sht Charty Wak DotwtwK Craftmatket E&8ler E9Jstsv4nza Gfft Akj Gdfoay LCIF 4528 439 4,526 4,398 1.87fj fj11 1462 I,W5 2US 205 Paty wi the Park Prostate Testv¥J Qu 795 762 762 Trarsf8rs In FuThl 1.975 1.975 •75 4875 Admlnfistratlon bs¢ri 4.350 11OYS 16h33 1,013 1,013 1,036 N￿bU Conti 153 sthtotal(Gmssincome forAR) 45,641 67.$6S 56.102 Sub total 21 45,841 56.102 OW11r2023 Section A Receipts and payments cont. ADCRF B￿k Charges c1w￿trna8 Git8 Ckssr CaF Sh(y 138 138 CunTrvJnty Prq￿ts cont￿ttl￿ Ekl8T Easter Egg5travaganza GLNYDay 26 N*J LCIF Local 250 250 597 Markets MMPRA Other Party in Ih8 Park Prostat8 Te8tr Qusz 932 8X+ 18 Hlr8 Trattsfer to olher Nc nl¥ Fu 12 381 381 Adminlstratlon Mèmfws D￿$ & 740 320 &EPPrtor5 FYEe5 Transf8rs Bank C 290 75) 280 750 750 New Co Sub tot 61014 A4Asset and investment purchases, l¥ee table) Sub total Tota1payn￿nts 29,289 10.809 61.114 Notof rec?Iptslpaymonts) A5 Transfers b8iwaÈn funds A6 Cash funds last￿r•n￿ Cash fuThts thtsyoar•nLI . 18.832 11,487 5.712 18.832 11.487 5.712 CCXX Rl arxAwnts l&SI 09111r2023 Section B Statement of assets and liabilities atthe end of the period UnrestrÉcted nds Restricted funds Endowmenl funds nwr•ryt£ Categorles Detalls B1 Cash funds ACTrMMES 11248 34445 NISTRATiON 12.6C Totalush fuThts 12020 50.126 SvJn8d by trn8 twst888 on beha￿ of all the Irusteos PrFrt N• Dats ofappTh 13.11 bs CCXX R2 auxjunls ISSI OW1112023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesldlrectorsl membors of iohj Lioms CLUF cio On accounts for the year ended 30.0£.2oz3 Charity no.: 1174-f02 Company no.: Set out on pages I report to the charity trust￿ on my examinatFon of the accounts of the C￿Trpany for the year ended Responslbllltlos and basls of rnport As Ihe charitY5 trustees of the Company (who are also the diredors of Ihe company for the purposes of company law). you are responsible the preparatK)n of the accounts tn accordance with the requir￿nents of the Companies Act 2006 {Ihe 2006 Act.). Havtng satisfied myseff that the accounts of Ihe Company are not required to be audited for this year under Part 16 of the 20C6 Act and are eligible for independent examination. I rewrt in respert of my examination of your tharity's acrA)unts as carried out under sectIL￿ 145 of the Charilyes Act 2011 (Ihe 2011 Acf). In carrying out my examinalion, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent examinerfs slatement I have completed my examination. I confinn that no material matters have rxime to my attention (other than that disclosed below ') whith gives me use to believe that: • accounting records were not kept in a¢cordance wilh sectM)n 386 of the Companies Act 2006. or . the accourts do not ac(x)Kd wilh su(* r￿rds. or . the accounts do not comply with relevant accounting requIre￿nts under section 396 of the Companies Act 2006 other than any reqUIre￿￿nI that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination., or •the accounts have not been pr8paTed in ac(x)rdance with the Charities SORP (FRS102). IER October 2018 I have no conoms and have come across no other matters in ￿)nne￿KIn with the examinatton to vthich attenlion should be drawn in this report in Lyder to enable a proper understanding of the accounts to be readHI. ' Pl8as& delete the wY>ftls in the brackets rfthay do not apply. Slgned: Zoz Name". AVIP tsJI LLOU&HrfY Relevant professional qualificationls) or body (If any): Addross: 6Ai