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2021-06-30-accounts

Trustees' Annual Report for the period

Period start date Period end date From To

Section A

Reference and administration details

Charity name

Alton Lions Club (CIO)

Registered charity number (if any)| 1174502

Charity's principal address |4 Bennet Close

Names of the charity trustees who manage the charity

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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|||||| |---|---|---|---|---| |Dates|acted|if not|for whole|year| |Names and|addresses|of advisers|(Optional|information)| |Type|of adviser|Name|Address|

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Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document CIO Association Constitution

‘Trusteemlectionmethoda Volunteer vetting and voting (election)

Additional governance issues (Optional information)

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Trustees took cognisance of the national and local government Covid-19 regulations and included these in risk appraisals where appropriate and amended event instructions and practices accordingly.

Section C

Objectives and activities

The objects of the club are such purposes as are exclusively charitable in England & Wales, including in particular:

  1. The advancement of citizenship.

  2. Promoting the voluntary sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other Summary of the objects of the | leisurelocal, national time occupation and international to improve communities. the conditions of life of people in charity set out in its governing | 3. Promoting volunteering. document 4. The relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief.

  3. The advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues.

  4. Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment. 7. Promoting community participation in healthy recreation.

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The trustees have had regard to the guidance issued by the Charity Commi public benefit however it should be noted that the community still coping aftermath of the first COVID lockdown. This included mandatory measur brought in, restricting social activities, a short lockdown and in the new yea full-scale lockdown. These restrictions have resulted in cancellation or c of many events within our normal programme of activities. In addition, it caused changes to our ways of working with the introduction ofnew initiatiy technology and new partnerships. In the coming year the trustees are planning to build on these new in technologies, partnerships, and experiences to evolve the programme of acti meet the new challenges facing the community.

  1. Citizenship: The trustees had to abandon the Lions Clubs International “Young Leaders in Service’ project but have been able to continue sponsorship of a sports scholarship through the Alton College Foundation for Excellence, has been selected for a hockey scholarship.

  2. Promoting the Voluntary sector: The club has continued to work with Summary . Alton Town Council and other groups in the administration of the Alton & activities of the main District C ity Resilience Fund and has been able to support other ‘ undertaken for the aSILIGE —— See enna ERNE DRS PP publicthese objects[benefit] (include[in] ‘[relation] within‘[to] localcharitable voluntaryorganisations sharta9—sin our service events and has awarded; 8 grants‘ to this; section: the statutory The club completed its local radio and Facebook community fun quiz. aes: ad regard waeto theme guidanceRea Ravn 3: Promoting Volunteering: Two. new members; have been recruited: and issued ? the club has promoted volunteering by encouraging people to help in the by the Charity ‘eal f fut ‘ Commission on public benefit) ORNS ODS VERS. 4 Relief of Poverty: The Club found new ways of operating in order that the help provided to people, families and local institutions in fuel poverty or need at Christmas could continue. Since the Corona Virus lockdown the club has continued to support members of the local community with food vouchers and has worked with other organisations to provide laptop computers for young people and to support the Alton & District Community Resilience Fund. 5 Advancement of Health: These activities have been curtailed by the Covid restrictions but when opportunities have arisen the club has promoted ‘Message in a Bottle’ “SpekTrek’, Prostate Cancer, Brain Tumours in Children and Diabetes. 6 Environment: The club has provided Junior School level illustrated books to raise awareness to pollution issues and are planning a second Lions Bench ina local park. 7 Healthy Recreation: All our usual sporting events were cancelled this year although sponsorship of a sports scholarship at the local college has continued.

Additional details of objectives and activities (Optional information)

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Whilst several events were not organised due to the Covid-19 pandemic and associated regulations a few events were managed and these included substantial effort from regular supporters and volunteers.

You may choose to include further statements, where relevant, about:

Section D

Achievements and performance

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section D Achievements and performance Summary of the main This year (July 2020 -June 2021) started with the community still coping with ° : aftermath of the first COVID lockdown. This included mandatory measures achievements of the charity . ; ag . pai : Rintna Hievear being brought in, restricting social activities, a short lockdown and in the new gmey year another full-scale lockdown. These restrictions have resulted in cancellation or curtailment of many events within our normal programme of activities. In addition, it has also caused changes to our ways of working with the introduction of new initiatives, new technology and new partnerships. In the coming year the trustees are planning to build on these new initiatives, technologies, partnerships, and experiences to evolve the programme of activities to meet the new challenges facing our community.

  1. Citizenship — Some projects abandoned but hope for the future This has been somewhat difficult this year and we have been unable to run the Young Leaders In Service projects as a result of the COVID closure of Alton College and local secondary schools. However, the trustees are planning to pursue an opportunity for a Leo’s club during the next year. In addition, many of the (restricted) activities conducted this year have demonstrated our commitment to promoting good citizenship.

  2. Voluntary Sector — Events Cancelled but grants still provided to local voluntary charities

Sadly, the Party in the Park, Golf Day, 10M Road Race and Downland Challenge all had to be cancelled for this year and maybea bit longer. However, these events will be re-instated as soon as conditions allow. However, through our new initiatives Alton Lions Club has been able to support local voluntary groups with much needed funds including, The Kings Arms, Homestart, Bushy Leaze, Christians Against Poverty, Alton REHAB, Alton Community Centre, Treloar’s and Re-Engage.

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Bushy Leaze Receiving its Grant
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section D

Achievements and performance

  1. Volunteering — Two new members recruited, and new events being planned

Although it has been difficult this year the club has managed to recruit two new members, a significant achievement and confirmation that people do want to “give something back.’

When circumstance have allowed, the usually monthly craft market was held and as the ‘crafters’ pitch fees are used to support our charitable donations it provided welcome revenue. Thankfully the local community continued to support the market when it was held making it a worthwhile event for our crafters.

As the lockdown is eased through the second half of 2021 it is planned to re-instate the event programme and to take on a very active role in organising the Alton Classic Car Show. As with the existing events we will be encouraging more volunteers to participate in making these events a success.

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Alton Classic Car Show Flyer
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Section D

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Achievements and performance
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Alton Lions Craft Market

  1. Relief of Poverty — New approaches help to continue the good work.

This year saw Alton Lions Club take a new approach to its annual door to door Christmas Collection by delivering a Christmas Postcard through every door instead. The card wished everyone a Merry Christmas and also asked for donations to be made by cheque or an internet transfer to the Lions bank account or a donation through PayPal Giving or a text donation. This approach ensured that the club could achieve gifts, vouchers and to help those in need to enjoy some Christmas cheer. Donations went to over 100 people, families, and local charitable institutions. The club also worked with the Soldiers, Sailors, Airmen and Families Associa: (SSAFA)to support the re-housing of a disabled serviceman. The club ran its Wenceslas Winter Fuel Project with the Alton Herald and Citizens Advice (CA) to help people who found themselves in fuel poverty through the winter months. A new type of poverty visited some families as a result of schools being closed during the lockdowns and as home schooling became the norm. The issue was access to laptop computers especially for those households with more than one child and parents working from home. Alton Lions managed a project collecting laptops no longer required, arranging software cleaning, and updating and redistributing to schools with families in need. The project which processed over 100 laptops was supported by the Alton and District Community Resilience Fund (ADCRF). The ADCRF was established initially by Alton Town Council (ATC) and Alton Lions and was designed to help people who found themselves in difficulties as a result of the Covid pandemic and is administered by representatives from ATC, Alton Lions, local churches, and CA. Funds were provided by local organisations and Alton Lions organised a Wey Valley Radio /Facebook quiz through the various lockdown periods and donations made by participants were forwarded to the ADCRF.

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Section D

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Achievements and performance
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~~ aS Sed F AR os Alton Lions Club (CIO)
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Christmas Appeal Card

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Laptops For Schools

5. Advancement of health — Curtailment of events but awareness maintained

Under the current COVID circumstances it has not been possible to organise our annual Prostate test and awareness day, but trustees are planning to hold the event later in 2021 as conditions open up. However, we have been able to raise awareness to Prostate Cancer, Diabetes, Brain Tumour in Children together with our continuing Message in a Bottle and Spectacle recycling (Spektrek) at our Craft Markets when they were held. The club is also planning for the installation of fourth defibrillator in the town which will this time include a bleed kit.

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Section D

Achievements and performance

  1. Conservation and Improvement

The Trustees are planning to become part of the Alton Climate Action Network (ACAN) to help further the club’s local environmental objects a select the local projects that the club can pursue either on our own or together with other interested groups. The club provided illustrated books to each of 15 infant, junior and primary schools in Alton and the surrounding villages, including Treloar’s (a school for physically disabled children), each with an environmental message to be followed by story-telling sessions held at appropriate events. The club also provides volunteers at various litter pick sessions held in the town, organised by The Alton Society and ACAN. The ‘Lions Bench’ installed on The Butts for the Lions Centenary Year has been a great success and the trustees are planning to install another similar bench in Anstey Park.

  1. Healthy Recreation - Races on hold but the Sports Scholarship carries on Although it has not been possible to organise the 10mile Road Race or the Do Challenge Cross Country Race this year they are being planned to start again i In addition, we have continued to provide a Sports Scholarship through the Alt College Foundation For Excellence and our current student is following a care sport and exercise science with hockey as his chosen sport. This year he has ac four A levels and will be going to Swansea University and will continue his tra with one of the Welsh Hockey squads.

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Section E Financial review

The club has a ‘Contingency Account’ that is designed as a risk Brief statement of the charity’s | mitigation fund to cover events managed through the ‘Activities Account’ policy on reserves and has been established to cover unforeseen circumstances or emergencies.

Details of any funds materially in deficit

Further financial review details (Optional information)

additional information, where relevant about:

Section F Other optional information

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Section G Declaration
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The trustees declare that they have appreved the trustees’ report above.

Signed on behalf of the charity’s trustees

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=| CHARITY COMMISSION FOR ENGLAND AND WALES.

Receipts and payments accounts For the period To from 01.07.2020 30.06.2021

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CC16a
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Section A Receipts and payments Unrestricted : Endowment nis Restricted funds ‘fuse Total funds Last year to the nearest =: to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts JADCRFST Activities Cd CC‘ TAY CC“ Appeals | S@LECCOC(#‘S#Y’SNS8DH] [CCS Classic CarShow CT CC TC“‘éSSYLYTSCC™CC“ dCTSCSC“‘CSN’NCO#C#‘C#SSWSY| [Community Donations | CBS TCees |=“ TCYTSOOCOCOCC‘#CWWS | TC450 | lEasterEggstravaganza| t“‘“‘W#dCS]OOOUOOOOS|CC“‘CNSSSLYLSSOOCOee |eee CSS | IGofDay 0|eee 3,045 lHousetoHousePartyinthepare| Cd][C“‘é“NSS][ICU] 89[TC] 53 | Races,SO | a [3,500| RecruitingLl[LL)] | Winteree Fuel Fund SCS SSCS eeee |[2,] 5.520163 || AdministrationtT ee e s llee | [SubscriptionsCdA| Tot GTMee 5,223fC| [SupporterPaymentsinterest | ey. P1195| [NewburyeeSub (Contingency) | eeCC‘ eeeeedTdTCC™C“‘éBYTYTSOCCC™CdLCYS“C“(‘$’NCSC(§$NN$NNU , §=£8 —_—P W |‘,261 | total (Gross income for AR)|______732 meas |ee A2 Asset and investment sales, (see table). erae Eee Sub total][|]

CCXX R1 accounts (SS)

4

42/08/2021

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A3 Payments
[Community Donations | SSSCSC ] |
Community SCSC~S | ee Ce
Contact Projects P| CO ps |
The Elderly a PC SSSC~S&SC
rs[Easteregstavaganza| SSSCSC™C~é«~dC‘LSSSSOSti |
individualsToesmons inNeed es 2| |SSC~SY[ry Le) 2 (i
Local Cite Intemationst Foundation (CIF) {|0 |a CS | 500
[Lions NationalCharities Projects dTdTSSC~=“‘“a DT |SC~™YSCS™SC~—SdCYSSCSCSCSCSCSSY | PE 6 ee sats|
[Partyi inthePark dT ee) |aaCCCSCSC™C™~—SdCWLSOCOCOSCSd |——— Ss | 493 |
Prostate Testing | TCSC™~— YT ESS ll wl
Re-engageSupporterdTCC™~™~™SCSTransfers ProjectsOO | taSCSC~“‘“YCLSCNSSCOC‘“‘(CNSNNC¥’#Xd| SS | lllee ee|Ca,||
Winter Fuelto Payments Other A/c |_| SSCSCS~~dSCESSCSCSa [| ee| rr 10,000
CT FS |
[Members Dues |STCCCSCSCS™~dCL | See
OtherCdYCCC~—“‘RF CS | ee |
RefundsSCS| [Od | ee as—~—~SCSés|
Transfers to Other A/c | fd SSSCS—S Cr | 20 |
<i2 A | Ce S|
Supporter |
[Transfers Prizes 7 TSCSCSC~SdSCESSSSS |
to Activities CdESSC~“‘‘“‘~~CS Ser
Newbury (Contingency) st )dh)hChC—~ lg _|
Subtotal] 12,758 | wnt Va a 24,875
Aé4 Asset and investment
purchases, (see table)
Total payments 12,758 12,117 an ae 24,875 42,148
Net of [receipts{payments)[_]
AS saa 768 eS |ee
A6 Transfers between funds eter |ee eS a
Cash funds last year end ie |Se Lai
Cash SS
funds this year end{ ssa 9758 Ltoz01| [aaaa|
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CCXX R2 accounts (SS)

2

12/08/2021

Section B Statement ofassets and liabilities attheend ofthe period Section B Statement ofassets and liabilities attheend ofthe period Section B Statement ofassets and liabilities attheend ofthe period Section B Statement ofassets and liabilities attheend ofthe period
Unrestricted
Restricted funds		 Endowment
to nearest £
to nearest £		 to nearest £
Totalcashtunds Ps
maaen;oe
eS
(agree balanceswithreceiptsandpayments account(s))
Signed by
one ortwo trustees
rythe‘heteas		 on behalf :
Signature		 :
PrintName		 Dateofapproval
NoseAr GE 2
HSB MoRABAC ninl2

CCXX R3 accounts (SS)

3

12/08/2021

Z| CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts

Section A

Independent Examiner’s Report

Report to the trustees/ members of ALTON LIONS CLUB (CIO) On accounts for the year | 30" JUNE 2021 Charity no | 1174502 ended (if any)

| report to the trustees on my examination of the accounts of the above charity for the year ended 30/06/2021

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name: | John Christophel Geering

Relevant professional | Fellow of Institute of Financial Accountants qualification(s) or body | Associate Member of Association of Charity Independent Examiners (if any):

Address: | 11 Glen Road, Fleet, Hampshire GU51 3QS

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