## **AGM of ROWLANDS CASTLE HERITAGE CENTRE Thursday 26[th] November 2020 via Zoom at 19.00** **Trustees Present:** Alan Eyers AE, Ania Shawcross AS, Alan Drinkwater AD, Prue Amner PA, Paul Griffiths PG, Kevin Connell KC, Rodney Duggua RD. **In Attendance:** Interim Treasurer Joan Drinkwater JD, Malcolm Smith MS, Charlie Shawcross CS. **Apologies:** from PG for delayed arrival, Gordon Charlesworth GC. **----- Start of picture text -----**
Item Subject Action
Open Forum: Prior to the meeting there was time for introductions on Zoom and brief
discussions between participants.
Welcome
AE welcomed everyone to the AGM. This included the 7 Trustees and 11 other
residents.
Election of Officers
PA took the chair and AE was nominated for the role of Chair by CS and seconded by
RD. AE took the Chair and all officers were nominated, seconded and appointed. All
agreed to stay in their posts. These posts are in place now for 3 years as stated in the
constitution.
Election of new Trustees
Annabelle Cameron and Alan Matthews had expressed an interest in becoming
Trustees and AE had met each of them and discussed the role with them. AE
nominated both and AD seconded them. The vote was unanimously so they are now
Trustees of the Board.
Treasurer’s Financial Statement and Accounts
JD presented the statement of accounts. The current bank balance is £3268.40 with
petty cash of £68.00 giving a total of £3336.40.
Income over the year was £300.00 with expenditure £805.26. Therefore a net loss of
£505.26 was incurred over the year. Assets include the model railway and a computer.
The Income & Expenditure Statement, the Interim Treasurer’s report and the
Examiner’s Statement were all formally approved . Martin Cornish, Accountant, was
thanked for examining the RCHC accounts and Joan Drinkwater was thanked for her
report. Martin Cornish was thanked for his services which he gave freely.
AE thanked JD for presenting the accounts and for standing in as Treasurer for so long.
Lorraine Moriarty volunteered to take on the role as Treasurer in the new year.
Chairman’s Report and Business Plan
The Chairman noted that it had been a difficult year due to Covid-19 and, like other
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Registered Charity Number 1174495 **----- Start of picture text -----**
small charities, RCHC had found it impossible to raise funds.
The Model Railway is still in its boxes and stored at Stansted House but will move
shortly to a home in the village.
The Business Plan has made very little progress. Any movement on a potential lease
for the RC Railway Station, for use as a museum, has been postponed as Network Rail
and Southwest Trains are busy with other issues.
AE thanked the Trustees, the Management Committee and volunteers for their
continued support in being part of the team who are building a lasting project for the
village.
Reports from the Working Groups:-
The Management Working Group is the principal means of conducting RCHC business.
It has only met a very few times this year. The Management Working Group currently
has seven members [AE, AS, AD, PA, MS, GC, CS.]
• Funding Group
AS reported that the plans had to be paused this year. There have been two
donations: £200 from the RCA which is being used for a video presentation about
the village which is being led by CS; £100 from Waterlooville Probus group.
• Model Railway Group
MS reported that this has been a quiet year and the model is stored in boxes safely.
Tod Sloan and Fred Smith are both thanked for servicing the rolling stock. It is
hoped that there will be sufficient volunteers to show the model in the village at
events and possibly weekends in the near future. MS thanked all volunteers for
their help in the past.
• Website Group report was presented by AD, the editor, accompanied by a
demonstration of the revised prototype site which is still in development. AE gave
thanks to AD, Graham Dale, Lorraine Moriarty and PA for their work on the website.
AE thanked AD for his diligence on this project.
Date of next meeting
The next AGM of Trustees will take place in November 2021 date tbc.
Management Group meetings will be called when needed [via Zoom].
Meeting was followed by a Open Forum : - there were no further questions
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Signed ……………………………..…………………………….………Chairman Date…………………………… Registered Charity Number 1174495 ROWLANDS CASTiE HERITAGE CENTRE: REG CHARITY No. 1174495 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 30 SEPTEMBER 2020 INCOME.. Donations 3(Kl.¢X> 3(Kl. EXPENDITURE: Model Railway Website Hire of hall Insurance 170.Th) 388.76 28.50 218.0) 805.26 Loss for the year -£505.26 Capltal: Bank and cash balance brought for4¥ard Loss for the year 3,841.66 -505.26 3,336.40 Represented by: Barclays Bank balance 3010912020 Cash in hand 3,268.40 3,336.40 Signed.. Alan vers Chairman & Trustee Date.. Examined together with the books and vouchers of the organisation and found to be correct and in accordance therein. Signed: Martin Cornish Independent Examiner Date.. 01. 11. 3•3•