**Trustees' Annual Report for the period** Period start date Period end date ~~ai~~ **From Day 01 Month 09 Year 2024 To Day 31 Month 08 Year 2025** Section A Reference and administration details ~~a~~
**Charity name** York Astronomical Society ~~pe~~ **Other names charity is known by** YAS, YorkAstro ~~pe~~ **Registered charity number (if any)** 1174488 ~~PC~~ **Charity's principal address** 21 Lord Drive Pocklington York **Postcode YO42 2PB**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** ~~ee ee ee~~ Chairman 1[Andrew ] Stephenson ~~a ee eeee~~ 2 David Friend ~~ee~~ 3 Simon Howard Secretary ~~esGG~~ 4 Paul Thornley ~~ee ee~~ 5 ~~esGG~~ 6 ~~ee ee~~ 7 ~~ae ee ee ee~~ 8 9 ~~esGG~~ 10 ~~ee ee~~ 11 ~~ee ee er~~ 12 ~~es es~~ 13 ~~ee ee er~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Dates acted if not Name for whole year**
~~a~~
March **2012**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted
- (eg. trust, association, company)
Election at AGM and appointment by Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Trustees are provided with Charity Commission Trustee guidance, a copy of the current constitution and a copy of last full year financial accounts. The Charity Trustees maintain overall control and responsibility, however delegate limited financial decisions (£500) and day to day operation of Charity in terms of Observatory Management and Events to a Management Committee.
The society is in the seventh year of a minimum five-year lease for the land at Beetle Bank Open Farm on which the observatory is located along with access to a facility building for meetings (café & toilets) the use of outside areas for observing sessions and option to hire café area and other areas for fundraising events.
There is no major risk to the society during 2025, membership numbers have been maintaining and the attendance of the meetings has good.
## **Section C Objectives and activities**
The objectives of the CIO are to advance public education and interest in the science of astronomy and its related sciences, in the Yorkshire **Summary of the objects of the** region, in particular by the education, encouragement and pursuit of **charity set out in its** astronomical knowledge and observational astronomy, and by such **governing document** means as the trustees may determine.
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The York Astronomical Society help in person public events this year. We held Management Committee and Trustee meetings as needed . The Management Committee meetings included significant Trustee **Summary of the main** presence. **activities undertaken for the public benefit in relation to** Membership of the society is open to all with standard and concession **these objects (include within** annual membership fees (£35 and £20) with under 16's free. We **this section the statutory** introduced a family membership of £50. **declaration that trustees have** The held a programme of paid events to raise funds for rent, **had regard to the guidance** infrastructure, and equipment in support of the charitable objects. As well **issued by the Charity** as events primarily for the inspiration and education of the public. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The society works on a totally voluntary basis. Members receive no expenses or refund of transport costs. Members give willingly of their time, experience, and their own equipment to share the awe of You **may choose** to include astronomical observation. further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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Section D Achievements and performance The York Astronomical Society has held 29 meeting/lectures at Beetle **Summary of the main** Bank Farm except for the AGM which we held at Priory Street Centre. **achievements of the charity during the year** The lectures were amongst others presented by society members, university lecturers and professional speakers.
The membership of the Society remained reasonably strong with 62 members.
On the 28[th] of February we collaborated with St Peters School York for their annual Astronomy evening, by putting on a Starparty in the grounds of St Peters.
We published a monthly update on the Night Sky made available to the public via the Society website. The publication is called What’s Up! And we would like to thank Steve Sawyer for putting this excellent resource together for us each month. On the 25[th] and 26[th] January we hosted a resident’s weekend at Beetle bank farm introducing Astronomy to young families through activities and displays.
The observatory was maintained and is in good working order.
## **Section E Financial review**
No significant reserves
**Brief statement of the charity’s policy on reserves Details of any funds materially in deficit**
N/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
March **2012**
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## ~~ee~~ **Section F Other optional information** ~~ee~~ **Section G Declaration** ~~ee~~
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Andrew Stephenson ~~ee~~ **Position (eg Secretary, Chair,** Chair **etc)** ~~es~~ **Date** 17/10/2025 ~~|~~
March **2012**
**TAR**
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Tephra is fragmental material produced York Astronomical Society No (if any)
Receipts and payments accounts CC16a
For the period from 1/9/2024 To 31/8/2025
=
Section A Receipts and payments
Unrestricted Restricted funds Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership Subs - 1,337- - - - - - - - 1,337- - 1,154-
Sponsorship - 500- - - - - - - - 500- - - -
Event Entry Fees/Donations - -- - - - - - - - - - - 198-
YAS Meet Door Fees - 1,806- - - - - - - - 1,806- - 1,531-
Raffle - 429- - - - - - - - 429- - 298-
Donations (Assorted) - 423- - - - - - - - 423- - 300-
Just Giving - -- - - - - - - - - - - - -
Sales - 80- - - - - - - - 80- - 1-
Misc - 20- - - - - - - - 20-
- -- - - - - - - - - - - - -
- -- - - - - - - - - - - - -
- -- - - - - - - - - - - - -
Sub total (Gross income for AR) [-] 4,595- - - - - - - - 4,595- - 3,482-
A2 Asset and investment sales, (see
- -- - -- - -- - - -
- -- - -- - -- - - - - --
222 Sub total [-] -- - -- - -- - - - - --
Total receipts - 4,595- - -- - -- - 4,595- - 3,482-
A3 Payments
Observatory RentalObservatory Insurance 23-24 - 1,638- -- - - -- -- - - -- -- == 1,638- -- -- 1,638710--
Observatory Insurance 25-26 - 743- - 743- - 725-
Technical Observatory Equipment - -- - - - - - - - - -
Meeting Venue Hire - 1,188- - - - - - - - 1,188- - 396-
Guest Speaker Fees - 201- - - - - - - - 201- - 120-
Association Fees - 85- - - - - - - - 85- - 83-
Observatory Maintenance missed 2019 - 505- - - - - - - - 505-
Zoom - - - - 1-
Misc - 101- - - - - - - - 101- - 15-
Bank Charges - 64- - 64- - 61-
advertising - - - - 137-
Zettle Fees - 42- - 42- - 24-
Event Costs - - - - - - - - - - 508-
Sub total [-] 4,568- - - - - - - - 4,568- - 4,420-
A4 Asset and investment
- -- - -- - -- - - -
- -- - -- - -- - - -
i Sub total nn: [-] -- - -- - -- - - -
Total payments - 4,568- - -- - -- - 4,568- - - 4,420-
Net of receipts/(payments) - 27- - - - - - - - 27- - 938-
A5 Transfers between funds - -- - - - - - - - - - - - -
A6 Cash funds last year end - 3,148- - - - - - - - 3,148- - 4,086-
Cash funds this year end = [-] 3,175- - - - - - - - 3,175- - 3,148-
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted Restricted funds Endowment
to nearest £ to nearest £ to nearest £
B1 Cash funds HSBC Account - 3,173- - - - - - -
Cash in hand - 3- - - - - - -
- - - - - - - - -
=== Total cash funds - 3,176- - - - - - -
(agree balances with receipts and payments account
(s)) Agreement Error OK OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
=—===
Details Fund to which asset Cost (optional) Current value
B3 Investment assets - - - - ( ) - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Details Fund to which asset Cost (optional) Current value
B4 Assets retained for the —_— - == - - - ( ) - -
charity’s own use - - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
mo
Details Fund to which Amount due When due
B5 Liabilities Delayed Payment of 22/23 Insurance Unrestricted funds - ( ) 710- ( )
- - -
- - -
- - -
- - -
Signed by one or two trustees on behalf of —_— Signature Print Name == Date of approval
——es
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CCXX R1 accounts (SS)
27/11/2025
1