**Trustees' Annual Report for the period** Period start date Period end date ~~ai~~ **From Day 01 Month 09 Year 2023 To Day 31 Month 08 Year 2024** ~~a~~ Section A Reference and administration details
**Charity name** York Astronomical Society ~~pe~~ **Other names charity is known by** YAS, YorkAstro ~~pe~~ **Registered charity number (if any)** 1174488 **Charity's principal address** 21 Lord Drive Pocklington York **Postcode YO42 2PB**
**Registered charity number (if any)** 1174488
**Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** ~~es es~~ Chairman 1[Andrew ] Stephenson ~~a ee eeee~~ 2 David Friend ~~es esGQ~~ 3 Simon Howard Secretary ~~es Ge~~ 4 Paul Thornley ~~Co~~ 5 Richard Sweetin ~~a~~ g ~~GG~~ 20[th] October 2023 AGM 6 7 ~~a ee ee ee~~ 8 9 ~~es~~ 10 11 ~~es esGs~~ 12 ~~es~~ 13 ~~Ce~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Dates acted if not Name for whole year**
~~a~~
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted
- (eg. trust, association, company)
Election at AGM and appointment by Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Trustees are provided with Charity Commission Trustee guidance, a copy of the current constitution and a copy of last full year financial accounts.
The Charity Trustees maintain overall control and responsibility, however delegate limited financial decisions (£500) and day to day operation of Charity in terms of Observatory Management and Events to a Management Committee.
The society is in the sixth year of a minimum five-year lease for the land at Beetle Bank Open Farm on which the observatory is located along with access to a facility building for meetings (café & toilets) the use of outside areas for observing sessions and option to hire café area and other areas for fundraising events.
There is no major risk to the society during 2024, membership numbers have been maintaining and the attendance of the meetings has good. The Treasurer resigned in October 2023 before the AGM, a handover of the accounts was carried out during 2024.
## **Section C Objectives and activities**
The objectives of the CIO are to advance public education and interest in the science of astronomy and its related sciences, in the Yorkshire **Summary of the objects of the** region, in particular by the education, encouragement and pursuit of **charity set out in its** astronomical knowledge and observational astronomy, and by such **governing document** means as the trustees may determine.
**TAR**
March **2012**
2
The York Astronomical Society help in person public events this year. We held Management Committee and Trustee meetings as needed . The Management Committee meetings included significant Trustee **Summary of the main** presence. **activities undertaken for the public benefit in relation to** Membership of the society is open to all with standard and concession **these objects (include within** annual membership fees (£30 and £15) with under 16's free. **this section the statutory declaration that trustees have** The held a programme of paid events to raise funds for rent, **had regard to the guidance** infrastructure, and equipment in support of the charitable objects. As well **issued by the Charity** as events primarily for the inspiration and education of the public. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The society works on a totally voluntary basis. Members receive no expenses or refund of transport costs. Members give willingly of their time, experience, and their own equipment to share the awe of You **may choose** to include astronomical observation. further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
3
## Section D Achievements and erformance p
The York Astronomical Society has held 22 meeting/lectures at Beetle **Summary of the main** Bank Farm except for the AGM which we held at Priory Street Centre. **achievements of the charity during the year** The lectures were amongst others presented by society members, university lecturers and professional speakers. The membership of the Society remained reasonably strong with 62 members. On 2[nd] September York Astronomical Society belatedly celebrated its 50[th] Anniversary with a full day event at the Priory Street Centre in York which was a great success and open to the General Public We published a monthly update on the Night Sky made available to the public via the Society website. The publication is called What’s Up! And we would like to thank Steve Sawyer for putting this excellent resource together for us each month. On Saturday 28[th] October we put on a Star Party and talk at Boroughbridge Allotments to help them with their fundraising. On 24[th] November, we held an Astronomy event for Selby Scouts at Beetlebank Observatory. On the 27[th] and 28[th] January we hosted a resident’s weekend at Beetle bank farm introducing Astronomy to young families through activities and displays. On the 29[th] of January we collaborated with St Peters School York for their annual Astronomy evening, by putting on a Telescope exhibition due to unfavourable weather for observing. The speaker that evening was Dame Jocelyn Bell Burnell At the request of Sutton Bank National Park, on the 10[th ] February we put on an Astronomy event with a talk for the education of the public and to raise society funds. On the 30[th] August we held a star party for campers at Beetle Bank farm and opened the observatory for tours We arranged events at Beetle Bank farm for the Dringhouses Scout packs, on the 29[th] February, 5[th] March and 8[th] March. The observatory was maintained and is in good working order, work has been carried out on the Main AE Telescope and the mirror has been resilvered by kind donation from Martin Dawson. Neil Moss – Neil and Facebook
## **Section E Financial review**
No significant reserves
**Brief statement of the charity’s policy on reserves**
**TAR**
March **2012**
4
**Details of any funds materially** N/a **in deficit** ~~OC~~ **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
~~ee~~ **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Andrew Stephenson ~~re~~ **Position (eg Secretary, Chair,** Chair **etc)** ~~es~~ **Date** 17/10/2024 ~~OO~~ 5 March **2012**
**TAR**
March **2012**
**York Astronomical Society**
**No (if any)**
||||**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|**Receipts and payments accounts**|||||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**For the period**
**from**||||1/9/2023||||||**To**||||||31/8/2024||||||
|**Section A Receipts and payments**|||||||||||||||||||||||||
||||**Unrestricted**
**funds**|||**Restricted funds**|||||||**Endowment**
**funds**||||||**Total funds**|||||**Last year**|
||||**to the nearest £**||||**to the nearest £**||||||**to the nearest £**|**to the nearest £**|||||**to the nearest £**|||||**to the nearest £**|
|**A1 Receipts**|||||||||||||||||||||||||
|Membership Subs||**-**|**1,154-**|||**-**|**--**|||||**-**||**--**||||**-**|**1,154-**|||**-**||**1,412-**|
|Sponsorship||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**500-**|
|Event Entry Fees/Donations||**-**|**198-**|||**-**|**--**|||||**-**||**--**||||**-**|**198-**|||**-**||**965-**|
|YAS Meet Door Fees||**-**|**1,531-**|||**-**|**--**|||||**-**||**--**||||**-**|**1,531-**|||**-**||**1,335-**|
|Raffle||**-**|**298-**|||**-**|**--**|||||**-**||**--**||||**-**|**298-**|||**-**||**323-**|
|Donations (Assorted)||**-**|**300-**|||**-**|**--**|||||**-**||**--**||||**-**|**300-**|||**-**||**43-**|
|Just Giving||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**--**|
|Sales||**-**|**1-**|||**-**|**--**|||||**-**||**--**||||**-**|**1-**|||**-**||**8-**|
|Misc||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**200-**|
|||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**--**|
|||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**--**|
|||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**--**|
|**_Sub total_**_(Gross income for AR)_||**-**|**3,482-**|||**-**|**--**|||||**-**||**--**||||**-**|**3,482-**|||**-**||**4,785-**|
|**A2 Asset and investment sales, (see**
**table).**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
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**_Sub total_-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
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**_Total receipts_ -**
**3,482-**
**-**
**--**
**-**
**--**
**-**
**3,482-**
**-**
**4,785-**
—~~—————~~|||||||||||||||||||||||||
|**A3 Payments**|||||||||||||||||||||||||
|Observatory Rental||**-**|**1,638-**|||**-**|**--**|||||**-**||**--**||||**-**|**1,638-**|||**-**||**1,658-**|
|Observatory Insurance||**-**|**710-**|||**-**|**--**|||||**-**||**--**||||**-**|**710-**|||**-**||**--**|
|Technical Observatory Equipment||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**--**|
|Meeting Venue Hire||**-**|**396-**|||**-**|**--**|||||**-**||**--**||||**-**|**396-**|||**-**||**630-**|
|Guest Speaker Fees||**-**|**120-**|||**-**|**--**|||||**-**||**--**||||**-**|**120-**|||**-**||**105-**|
|Association Fees||**-**|**83-**|||**-**|**--**|||||**-**||**--**||||**-**|**83-**|||**-**||**116-**|
|Observatory Maintenance||**-**|**--**|||**-**|**--**|||||**-**||**--**||||**-**|**--**|||**-**||**--**|
|Zoom||**-**|**1-**|||||||||||||||**-**|**1-**|||**-**||**43-**|
|Misc||**-**|**15-**|||**-**|**--**|||||**-**||**--**||||**-**|**15-**|||**-**||**45-**|
|Bank Charges||**-**|**61-**|||||||||||||||**-**|**61-**|||**-**||**55-**|
|advertising||**-**|**137-**|||||||||||||||**-**|**137-**|||**-**||**--**|
|Zettle Fees||**-**|**24-**|||||||||||||||**-**|**24-**|||**-**||**27-**|
|Event Costs||**-**|**508-**|||**-**|**--**|||||**-**||**--**||||**-**|**508-**|||**-**||**134-**|
|**_Sub total_ **||**-**|**3,695-**|||**-**|**--**|||||**-**||**--**||||**-**|**3,695-**|||**-**||**2,813-**|
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
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**_Sub total_ -**
**--**
**-**
**--**
**-**
**--**
**-**
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**_Total payments_ -**
**3,695-**
**-**
**--**
**-**
**--**
**-**
**3,695-**
**-**
**2,813-**
—~~—————~~|||||||||||||||||||||||||
|**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**
**213-**
**-**
**--**
**-**
**--**
**-**
**213-**
**-**
**1,972-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**4,086-**
**-**
**--**
**-**
**--**
**-**
**4,086-**
**-**
**2,114-**
**-**
**3,873-**
**-**
**--**
**-**
**--**
**-**
**3,873-**
**-**
**4,086-**
~~==eE=z~~||||||||||||||||||||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||||**Section B Statement of assets and liabilities at the end of the period**|||||**Section B Statement of assets and liabilities at the end of the period**||||||||||||
||||||||||||||**Unrestricted**|||||**Restricted funds**||||||**Endowment**|
|**Categories**||**Details**|**Details**||||||||||**funds**|||||||||||**funds**|
||||||||||||||**to nearest £**||||||**to nearest £**|||||**to nearest £**|
|**B1 Cash funds**|HSBC Account
Cash in hand
——_|||||||||||**-**
**-**
**-**|**3,751-**
**122-**
**--**|||||**-**
**-**
**-**|**--**
**--**
**--**|||**-**
**-**
**-**||**--**
**--**
**--**|
CCXX R1 accounts (SS)
14/10/2024
1
|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|**_Total cash funds_**
(agree balances with receipts and payments account
(s))
**Details**
**Details**
**Details**
**Details**
Delayed Payment of 22/23 Insurance
Signature|**-**
**3,873-**|**-**
**--**|
|---|---|---|---|
||||OK|
|||**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
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**--**
**-**
**--**
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**--**
**-**
**--**
**-**
**--**
**-**
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**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
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**-**
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**-**
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**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted funds
**-**
**710-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
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||||**Current value**
**(optional)**|
||||**-**
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||||**-**
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||||**-**
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||||**-**
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||||**Current value**
**(optional)**|
||||**-**
**--**|
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**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
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||||**-**
**--**|
||||**-**
**--**|
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**--**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||||
|||||
CCXX R2 accounts (SS)
14/10/2024
2