**Trustees' Annual Report for the period** Period start date Period end date ~~ai~~ **From Day 01 Month 09 Year 2022 To Day 31 Month 08 Year 2023** ~~a~~ Section A Reference and administration details **Charity name** York Astronomical Society ~~pe~~ **Other names charity is known by** YAS, YorkAstro ~~pe~~ **Registered charity number (if any)** 1174488 ~~PC~~ **Charity's principal address** 21 Lord Drive Pocklington York **Postcode YO42 2PB** ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** ~~ee ee ee~~ Chairman 1[Andrew ] Stephenson ~~a ee eeee~~ 2 David Friend ~~ee~~ 3 John Wood ~~esGG~~ 4 Simon Howard Secretary ~~ee ee~~ 5 Paul Thornley ~~esGG~~ 6 ~~ee ee~~ 7 ~~ae ee ee ee~~ 8 9 ~~esGG~~ 10 ~~ee ee~~ 11 ~~ee ee er~~ 12 ~~es es~~ 13 ~~ee ee er~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Dates acted if not Name for whole year** ~~a~~ **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Election at AGM and appointment by Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Trustees are provided with Charity Commission Trustee guidance, a copy of the current constitution and a copy of last full year financial accounts. The Charity Trustees maintain overall control and responsibility, however delegate limited financial decisions (£500) and day to day operation of Charity in terms of Observatory Management and Events to a Management Committee. - The society is in the fifth year of a minimum five-year lease for the land at Beetle Bank Open Farm on which the observatory is located along with access to a facility building for meetings (café & toilets) the use of outside areas for observing sessions and option to hire café area and other areas for fundraising events. There is no major risk to the society during 2023, membership numbers have been maintaining and the attendance of the meetings has good. ## **Section C Objectives and activities** The objectives of the CIO are to advance public education and interest in the science of astronomy and its related sciences, in the Yorkshire **Summary of the objects of the** region, in particular by the education, encouragement and pursuit of **charity set out in its** astronomical knowledge and observational astronomy, and by such **governing document** means as the trustees may determine. **TAR** March **2012** 2 The York Astronomical Society was able to hold in person public events this year. We held Management Committee and Trustee meetings as . The **Summary of the main** Management Committee meetings included significant Trustee presence. **activities undertaken for the public benefit in relation to** Membership of the society is open to all with standard and concession **these objects (include within** annual membership fees (£30 and £15) with under 16's free. **this section the statutory declaration that trustees have** The Society received a generous donation of £500 from Everything **had regard to the guidance** Voice, Hull. **issued by the Charity Commission on public** The society returned to a programme of paid events to raise funds for **benefit)** rent, infrastructure, and equipment in support of the charitable objects. As well as events primarily for the inspiration and education of the public. ## **Additional details of objectives and activities (Optional information)** The society works on a totally voluntary basis. Members receive no expenses or refund of transport costs. Members give willingly of their time, experience, and their own equipment to share the awe of You **may choose** to include astronomical observation. further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 3 Section D Achievements and erformance p The York Astronomical Society has held 20 meeting/lectures at Beetle **Summary of the main** Bank Farm except for the AGM which we held at Priory Street Centre. **achievements of the charity during the year** The lectures were amongst others presented by society members, university lecturers and professional speakers. The membership of the Society remained reasonably strong with xx members (down from 72 the previous year). We published a monthly update on the Night Sky made available to the public via the Society website. In March we again collaborated with York RI Brass Band for a concert to raise funds and increase public awareness of the society, held at York St John’s University, and raised over £800 for the society. At the request of Sutton Bank National Park, we put on an Astronomy event with a talk for the education of the public and to raise society funds. We arranged events at Beetle Bank farm for the Scout and Beaver groups. ## St Peters… In September York Astronomical Society celebrated its 50[th] Anniversary with a full day event at the Priory Street Centre in York which was a great success and open to the General Public ## **Section E Financial review** No significant reserves ## **Brief statement of the** **charity’s policy on reserves** **Details of any funds materially** **in deficit** N/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **TAR** March **2012** 4 ## ~~ee~~ **Section F Other optional information** ~~ee ee~~ **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Andrew Stephenson ~~ee~~ **Position (eg Secretary, Chair,** Chair **etc)** ~~es~~ **Date** 18/10/2023 ~~|~~ **TAR** March **2012** 5 |||**York Astronomical Society**|**York Astronomical Society**|**York Astronomical Society**|**York Astronomical Society**|||**No (if any)**|**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Receipts andpayments accounts**||||||||||**CC16a**| |**For the period**
**from**
~~a~~||||**For the period**|01/09/2022
~~ee ~~||**To**
~~ee~~||31/08/2023
~~ee~~|||| |**Section A Receipts and payments**||||||||||||| |||**Unrestricted**
**funds**|||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|||**Last year**| |||**to the nearest**
**£**||**to the nearest**|**to the nearest £**||**to the nearest £**||**to the nearest £**|||**to the nearest £**| |**A1 Receipts**||||||||||||| |MembershipSubs||**1,412**|||**-**||**-**||**1,412**|||**1,665**| |Sponsorship||**500**|**500**||**-**||**-**||**500**|**500**||**800**| |Event EntryFees/Doantions||**965**|**965**||**-**||**-**||**965**|**965**||**790**| |YAS Meet Door Fees||**1,335**|||**-**||**-**||**1,335**|||**654**| |Raffle||**323**|**323**||**-**||**-**||**323**|**323**||**157**| |Donations(Assorted)||**43**|**43**||**-**||**-**||**43**|**43**||**82**| |Just Giving||**-**|**-**||**-**||**-**||**-**|**-**||**24**| |Sales||**8**|**8**||**-**||**-**||**8**|**8**||**31**| |Misc||**200**|**200**||**-**||**-**||**200**|**200**||**-**| |||**-**|**-**||**-**||**-**||**-**|**-**||**-**| |||**-**|**-**||**-**||**-**||**-**|**-**||**-**| |||**-**|**-**||**-**||**-**||**-**|**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|_AR)_|**4,785**|||**-**||**-**||**4,785**|||**4,203**| |||||||||||||| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**4,785**
**-**
**-**
**4,785**
**4,203**
~~——_————~~||||||||||||| |**A3 Payments**||||||||||||| |ObservatoryRental||**1,658**|||**-**||**-**||**1,658**|||**1,475**| |ObservatoryInsurance||**-**|**-**||**-**||**-**||**-**|**-**||**684**| |Technical ObservatoryEquipment||**-**|**-**||**-**||**-**||**-**|**-**||**659**| |MeetingVenue Hire||**630**|**630**||**-**||**-**||**630**|**630**||**270**| |Guest Speaker Fees||**105**|**105**||**-**||**-**||**105**|**105**||**150**| |Association Fees||**116**|**116**||**-**||**-**||**116**|**116**||**109**| |Observatory Maintenance||**-**|**-**||**-**||**-**||**-**|**-**||**106**| |Zoom||**43**|**43**||||||**43**|**43**||**130**| |Misc||**45**|**45**||**-**||**-**||**45**|**45**||**113**| |Bank Charges||**55**|**55**||||||**55**|**55**||**49**| |Zettle Fees||**27**|**27**||||||**27**|**27**||| |Event Costs||**134**|**134**||**-**||**-**||**134**|**134**||**-**| |**_Sub total_ **|**2,813**
**-**
**-**
**2,813**
**3,744**| |---|---| ||| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**2,813**
**-**
**-**
**2,813**
**3,744**
~~—————~~|| |**_Net of receipts/(payments)_**
**1,972**
**-**
**- 1,972**
**459**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**2,174**
**- -**
**2,174**
**3,937**
**_Cash funds this year end_**
**4,146**
**-**
**- 4,146**
**1,715**
~~===>>~~|| CCXX R1 accounts (SS) 03/01/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
HSBC Account
Cash Box|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
HSBC Account
Cash Box|**Unrestricted**
**funds**
**to nearest £**
**4,116**
**30**
**-**
**4,146**
OK
**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**
**4,116**
**30**
**-**
**4,146**
OK
**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||Delayed Payment of 22/23 Insurance||Unrestricted funds||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||Signature||Print Name||||| ||||||||Date of
approval| ||||||||| ||||||||| CCXX R2 accounts (SS) 03/01/2024 2