## **Trustees' Annual Report for the period**
Period start date Period end date **Day Month Year Day Month Year From 01 09 2021 To 31 08 2022**
## Section A Reference and administration details
**Charity name** York Astronomical Society **Other names charity is known by** YAS, YorkAstro **Registered charity number (if any)** 1174488 **Charity's principal address** 21 Lord Drive Pocklington York **Postcode YO42 2PB**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Andrew Chairman
1
Stephenson
2 David Friend
3 John Wood
4 Simon Howard Secretary
5 Paul Thornley
6
7
8
9
10
11
12
13
Names of the
trustees for the
charity, if any, (for
example, any
custodian
trustees)
Dates acted if not
Name
for whole year
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March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Election at AGM and appointment by Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Trustees are provided with Charity Commission Trustee guidance, a copy of the current constitution and a copy of last full year financial accounts. The Charity Trustees maintain overall control and responsibility, however delegate limited financial decisions (£500) and day to day operation of Charity in terms of Observatory Management and Events to a Management Committee.
The society is in the fourth year of a five-year lease for the land at Beetle Bank Open Farm on which the observatory is located along with access to a facility building for meetings (café & toilets) the use of outside areas for observing sessions and option to hire café area and other areas for fundraising events.
The major risk to the society during 2021 has been maintaining the membership numbers and having enough speakers and volunteers for meetings and events in the wake of the COVID 19 crisis.
Due to the efforts of a few members of the society, the observatory refurbishment is complete and available for public events.
## **Section C Objectives and activities**
The objectives of the CIO are to advance public education and interest in the science of astronomy and its related sciences, in the Yorkshire **Summary of the objects of the** region, in particular by the education, encouragement and pursuit of **charity set out in its** astronomical knowledge and observational astronomy, and by such **governing document** means as the trustees may determine.
March **2012**
**TAR**
2
The York Astronomical Society was able to hold in person public events this year. We held Management Committee and Trustee meetings as needed over Zoom. The Management Committee meetings included significant **Summary of the main** Trustee presence. **activities undertaken for the public benefit in relation to** Membership of the society is open to all with standard and concession **these objects (include within** annual membership fees (£30 and £15) with under 16's free. In providing **this section the statutory** online and in person events the trustees have paid due regard to the **declaration that trustees have** public benefit arising from these activities. **had regard to the guidance issued by the Charity** The Society received a generous donation of £800 from Anything Voice, **Commission on public** Hull. **benefit)**
The society returned to a programme of paid events to raise funds for rent, infrastructure, and equipment in support of the charitable objects. As well as events primarily for the inspiration and education of the public.
## **Additional details of objectives and activities (Optional information)**
The society works on a totally voluntary basis. Members receive no expenses or refund of transport costs. Members give willingly of their time, experience, and their own equipment to share the awe of You **may choose** to include astronomical observation. further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
3
Section D Achievements and performance The York Astronomical Society has held 8 online meeting/lectures and **Summary of the main** donations for attending the meetings were requested. The meetings **achievements of the charity** proved to be very well attended made up of members and event **during the year** subscribers. From January 2022 we returned to holding in person events at Priory Street Centre and Beetle Bank Farm. During the year we held 4 meetings which were also shown online and a further 8 meetings which were in person only. The lectures were amongst others presented by society members, university lecturers and professional speakers. The membership of the Society remained reasonably strong with 71 members (down from 72 the previous year). Between September and May we published a monthly update on the Night Sky made available to the public via the Society website. In October we collaborated with York RI Brass Band for a concert to raise funds and increase public awareness of the society, held at York St John’s University and raised £518 for the society. At the request of Sutton Bank National Park, we put on an Astronomy event with a talk for the education of the public and to raise society funds. We arranged events at Beetle Bank farm for the National Women’s Register and Murton Scouts. In January we collaborated with Beetle Bank farm to be part of the York Residents weekend which was a free event for the residents of York and attended by 82 adults and 73 children. York Astronomical Society celebrates its 50[th] Anniversary next year and we were the BBC Sky ay Night magazines “Society in Focus” in the September 2022 edition.
## **Section E Financial review**
No significant reserves **Brief statement of the charity’s policy on reserves Details of any funds materially** N/a **in deficit**
**Further financial review details (Optional information)**
March **2012**
**TAR**
4
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Andrew Stephenson **Position (eg Secretary, Chair,** Chair **etc) Date** 18/10/2022
March **2012**
**TAR**
5
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York Astronomical Society No (if any)
Receipts and payments accounts CC16a
For the period 01/09/2021 31/08/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership Subs 1,665 - - 1,665 978
Sponsorship 800 - - 800
Event Entry Fees/Doantions 790 - - 790 15
YAS Meet Door Fees 654 - - 654
Raffle 157 - - 157
Donations (Assorted) 82 - - 82 210
Just Giving 24 - - 24 -
Sales 31 - - 31 30
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 4,203 ] - - 4,203 1,233
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 4,203 - - 4,203 1,233
A3 Payments
Observatory Rental 1,475 - - 1,475 1,470
Observatory Insurance 684 - - 684 591
Technical Observatory Equipment 659 - - 659 907
Meeting Venue Hire 270 - - 270 -
Guest Speaker Fees 150 - - 150 160
Association Fees 109 - - 109 109
Observatory Maintenance 106 - - 106 204
Zoom 130 130
Misc 113 - - 113 15
Bank Charges 49 49
- - - - -
Sub total [ 3,744 ] - - 3,744 3,455
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 3,744 - - 3,744 3,455
Net of receipts/(payments) 459 - - 459 - 2,222
A5 Transfers between funds - - - - -
A6 Cash funds last year end 1,715 - - 1,715 3,937
Cash funds this year end 2,174 - - 2,174 1,715
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CCXX R1 accounts (SS)
14/11/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
HSBC Account
Cash Box
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,144**
**-**
**30**
**-**
**-**
**-**
**2,174**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Andrew Stephenson|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
14/11/2022|
CCXX R2 accounts (SS)
14/11/2022
2