## **Northfleet & Ebbsfleet Lions Club Charitable Incorporated Organisation** ## **Trustees Annual Report and Financial Statements** **Period Ending 30[th] June 2025** **Registered Charity No: 1174486** |1.0|Legal and Administrative Information .................................................................................. 1| |---|---| |2.0|Trustees Report................................................................................................................... 1| |3.0|Object of the CIO................................................................................................................. 1| |4.0|Structure and Constitution ................................................................................................... 1| |5.0|Policies ................................................................................................................................ 2| |6.0|Organisation ........................................................................................................................ 2| |7.0|Induction and Training of New Trustees .............................................................................. 2| |8.0|Restrictions ......................................................................................................................... 2| |9.0|Investment Powers .............................................................................................................. 2| |10.0|Review of Results and Financial Position ............................................................................ 3| |11.0|Community Service Activities .............................................................................................. 3| |12.0|Future Plans ........................................................................................................................ 3| |13.0|Grant Making Policy ............................................................................................................ 3| |14.0|Reserves Policy................................................................................................................... 3| |15.0|Risk Policy ........................................................................................................................... 3| |16.0|Statement of Trustees Responsibilities ............................................................................... 4| |17.0|Review of Financial Activities and Affairs ............................................................................ 4| **1.0 Legal and Administrative Information** ## **1.1 CIO Registration Number:** Charity Number - 1174486 ## **1.2 Trustees for the Period:** Ex Officio Trustees: Lesley Howes President Michael Wilson Secretary Colin Ready Treasurer Elected Trustees: Lorna Cross Appointed Trustee Roger Francis Appointed Trustee Michael Parker Appointed Trustee Sandie Wade Appointed Trustee ## **1.3 Bankers:** Lloyds Bank plc 78, New Road Gravesend Kent DA11 0AR ## **1.4 Independent Examiner:** Mr Ian Hardie ## **2.0 Trustees Report** The trustees are pleased to present their report together with the financial statements for the period ended 30[th] June 2025. The financial statements comply with the current statutory requirements and the Statement of Recommended Practice - Accounting and Reporting by Charities. ## **3.0 Object of the CIO** The object of the CIO is to apply its income for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual, group of people or for the benefit of any other organisation established for charitable purposes. ## **4.0 Structure and Constitution** The Northfleet & Ebbsfleet Lions Club CIO is governed by its Constitution and is a registered charity - Number 1174486. Northfleet & Ebbsfleet Lions Club CIO Page 1 TAR 2024-25 ## **5.0 Policies** It is the CIO’s policy to work proactively towards supporting various local, national and international charitable organisations and causes, principally for the benefit of residents of Northfleet and the surrounding communities. ## **6.0 Organisation** Northfleet and Ebbsfleet Lions Club has been a member of the International Association of Lions Clubs for over fifty years. The members of the club are volunteers who give their time unconditionally in support of charitable causes. The CIO’s affairs are managed by a group of seven trustees, in accordance with the constitution registered on 4[th] September 2017. All nominated trustees are also members of the Northfleet and Ebbsfleet Lions Club. Election of Trustees - the President, Secretary and Treasurer of the Club are elected (or re-elected if that is the case) to their Club posts annually by members of Northfleet and Ebbsfleet Lions Club. The members occupying these posts automatically become Trustees for twelve months by virtue of the post that they hold. There are four other (non-officer) Trustees who each serve for three years; one of whom stands down annually and their replacement (and it can be the same person elected again) then serves for three years. Matters are decided by a majority vote of the trustees present at a meeting, subject to there being a quorum of four; the chairperson having the casting vote. A quorate meeting of the trustees may exercise its powers which include the management of the charity and the control of its assets. ## **7.0 Induction and Training of New Trustees** Northfleet and Ebbsfleet Lions Club avails itself of the training facilities provided by the International Association of Lions Clubs (District 105SE). ## **8.0 Restrictions** All profits and property of the CIO are required to be applied to promoting its objects and are vested in the trustees for this purpose. No part of the assets shall be applied however without the approval of the trustees. ## **9.0 Investment Powers** The CIO is empowered to invest any moneys not immediately required for its purposes in such investments as are authorised for the investment of CIO funds. The CIO may also establish or support any charitable trusts, associations or institutions formed for the objects of the CIO. ## **9.1.1 Activities and Public Benefit** The trustees confirm that they have referred to the guidance contained in the Charity Commission general guidance on public benefit when reviewing the Trusts aims and objectives and planning future activities, also in setting grant making policy for the year. The trustees consider the activities and achievements of the CIO satisfy the Public Benefit requirements. During the year under review, the major fund raising events were: - Music Night - Easter Egg raffle Northfleet & Ebbsfleet Lions Club CIO Page 2 TAR 2024-25 - Bike Around Brands - Comedy night - Quiz nights - Car show These together with other fund raising activities has produced an income of £35,041 After the deduction of valid expenses only, surplus monies in the Fund Raising Account are transferred to the Charitable Trust Account. These funds may then only be donated to chosen causes on the recommendation of the Clubs Community Services Committee/Club members and approved by the Trustees. Donations and other outgoings for the year amounted to £40,472 See full details in the receipts and payments account. ## **10.0 Review of Results and Financial Position** The CIO had a deficit of £5,431 in the year under review and assets of £16,817 at the year-end. See full details in the receipts and payments account. ## **11.0 Community Service Activities** The Club continued to support Community Service organisations through voluntary activities and donations. A full list of donations made, and the individuals and organisations supported is in Appendix C. ## **12.0 Future Plans** Members will continue to provide the charitable services described earlier and will seek other areas where services can be offered. The trustees will consider applications for financial assistance and will seek suitable opportunities to provide further assistance. ## **13.0 Grant Making Policy** It is the policy of the trustees to make grants principally to organisations and individuals in Northfleet and surrounding communities, although Lions Clubs projects both national and international are also supported. Wherever possible, the Club prefers to support specific projects. ## **14.0 Reserves Policy** The CIO looks to maintain a minimum balance in its account of £500.00 to cover any urgent needs or requests for financial donations. ## **15.0 Risk Policy** Not having property interests or employees, the CIO’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees indemnity element of the Lions Multiple District Insurance Policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the Trustees ensuring that grants/donations do not exceed the available funds held by the CIO. The risk policy of the CIO is subject to annual review. Northfleet & Ebbsfleet Lions Club CIO Page 3 TAR 2024-25 ## **16.0 Statement of Trustees Responsibilities** Law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year and of its financial position at year end (unless the charity is entitled to prepare accounts on the alternative receipts and payments basis). In preparing accounts giving a true and fair view, the trustees should follow best practice and: - Select suitable accounting policies and apply them consistently - Make judgements and estimates that are reasonable and prudent - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts - Prepare the accounts on an ongoing concern basis unless it is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping the accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2011 and the provisions of the CIO constitution. They are responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregular activities. ## **17.0 Review of Financial Activities and Affairs** The financial accounts of the Northfleet and Ebbsfleet Lions Club CIO for the period ended 30 June 2025 are included in this report. These have been prepared on the Receipts and Payments basis. Northfleet & Ebbsfleet Lions Club CIO TAR 2024-25 Page 4 Annual Accounts 2024-2025 Ra161ry {we A) 26.026 2.188 2.367 16 ean Grey 4A37 1.663 5.041 Gf. Ad tJO.112 11428 26A29 463 9.376 14204 DMa00￿ m>Je Isoe APFWth C) Ileellng eyJer*es Gar3Jè rv*AI 399 73 144 31 187 LQWY IIC* ICO rngistrakn Sumup Fe•s 315 .47 .431 £4.147 8*wic•• It i•t Juty 2K4 t17A01 t4.•41 t1S.117 t22.241 £7.4n $2GS t1S.117 t22.241 /g.A/. L&sLbX k1()L￿, G Annual Accounts 2024-2025 212445 AAKSS (Ar AffltwhrKe) 750 AD&8 In Prar￿ Pe(* (IPtP> RNLI I￿ Fk>knes Fund (EH￿) 775 Mess8oe in a t#)IOè (MIAB) LCI Br￿ ZJXJ S4th Tolal £13,704 LCIF £1.51XI £1 Annual Accounts 2024-2025 Appendix A- Fund Ra￿ing Income 2024-25 202>24 Fe*5 ek. 218 1343 4.714 Goff Day t￿1Z N*ts 167 Xmas gr¢*to 7.416 2.4ff2 £20.668 852 £26.026 Appendix B . Fund R￿Ing Expen5e5 202445 2023-24 Goll Day 1.012 1442 13 1355 1312 £12.428 £9.376 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl m•mber8 of Northfieet arKI Ebbsfieet Lions Club Charitable Incorporated Organisation On accounts for tho year ended June 2025 Charlty no (If any) 1174486 Set out on pages 1. 2 and Appendices A. B & C I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 30th June 2024 Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respecl of my examination of the Trust's accounts caffied out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confinn that no material matters havo come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records We￿ not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlnefs statomont I have no concerns arKI have come across no other matters in connection with the examination to attention should be drawn in order to enable a proper understandi he accounts to be reached. Signed: Date: Name: R•levant professlonal quallfication(s) or body (If anyl: CHbTrP_Ttsn￿Lrn TrJJfi r. r Addrn88: I';J¢L r 6T IqLL_ Mtri AL IER October 2018 Section 8 Disclosure Only complete rf the eXam1r￿ needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef d•talls of any ltsms that th• examlner wishes to dlsclose. IER October 2018