## **Northfleet & Ebbsfleet Lions Club Charitable Incorporated Organisation** ## **Trustees Annual Report and Financial Statements Period Ending 30[th] June 2024** **Registered Charity No: 1174486** |1.0|Legal and Administrative Information .................................................................................. 1| |---|---| |2.0|Trustees Report................................................................................................................... 1| |3.0|Object of the CIO................................................................................................................. 1| |4.0|Structure and Constitution ................................................................................................... 1| |5.0|Policies ................................................................................................................................ 2| |6.0|Organisation ........................................................................................................................ 2| |7.0|Induction and Training of New Trustees .............................................................................. 2| |8.0|Restrictions ......................................................................................................................... 2| |9.0|Investment Powers .............................................................................................................. 2| |10.0|Review of Results and Financial Position ............................................................................ 3| |11.0|Community Service Activities .............................................................................................. 3| |12.0|Future Plans ........................................................................................................................ 3| |13.0|Grant Making Policy ............................................................................................................ 3| |14.0|Reserves Policy................................................................................................................... 3| |15.0|Risk Policy ........................................................................................................................... 3| |16.0|Statement of Trustees Responsibilities ............................................................................... 4| |17.0|Review of Financial Activities and Affairs ............................................................................ 4| **1.0 Legal and Administrative Information** ## **1.1 CIO Registration Number:** Charity Number - 1174486 ## **1.2 Trustees for the Period:** Ex Officio Trustees: Lesley Howes Michael Wilson Colin Ready President Secretary Treasurer Elected Trustees: Lorna Cross Roger Francis Michael Parker Sandie Wade Appointed Trustee Appointed Trustee Appointed Trustee Appointed Trustee ## **1.3 Bankers:** Lloyds Bank plc 78, New Road Gravesend Kent DA11 0AR ## **1.4 Independent Examiner:** Mrs Sara Askham ## **2.0 Trustees Report** The trustees are pleased to present their report together with the financial statements for the period ended 30[th] June 2024. The financial statements comply with the current statutory requirements and the Statement of Recommended Practice - Accounting and Reporting by Charities. ## **3.0 Object of the CIO** The object of the CIO is to apply its income for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual, group of people or for the benefit of any other organisation established for charitable purposes. ## **4.0 Structure and Constitution** The Northfleet & Ebbsfleet Lions Club CIO is governed by its Constitution and is a registered charity - Number 1174486. Northfleet & Ebbsfleet Lions Club CIO Page 1 TAR 2023-24 ## **5.0 Policies** It is the CIO’s policy to work proactively towards supporting various local, national and international charitable organisations and causes, principally for the benefit of residents of Northfleet and the surrounding communities. ## **6.0 Organisation** Northfleet and Ebbsfleet Lions Club has been a member of the International Association of Lions Clubs for over fifty years. The members of the club are volunteers who give their time unconditionally in support of charitable causes. The CIO’s affairs are managed by a group of seven trustees, in accordance with the constitution registered on 4[th] September 2017. All nominated trustees are also members of the Northfleet and Ebbsfleet Lions Club. Election of Trustees - the President, Secretary and Treasurer of the Club are elected (or re-elected if that is the case) to their Club posts annually by members of Northfleet and Ebbsfleet Lions Club. The members occupying these posts automatically become Trustees for twelve months by virtue of the post that they hold. There are four other (non-officer) Trustees who each serve for three years; one of whom stands down annually and their replacement (and it can be the same person elected again) then serves for three years. Matters are decided by a majority vote of the trustees present at a meeting, subject to there being a quorum of four; the chairperson having the casting vote. A quorate meeting of the trustees may exercise its powers which include the management of the charity and the control of its assets. ## **7.0 Induction and Training of New Trustees** Northfleet and Ebbsfleet Lions Club avails itself of the training facilities provided by the International Association of Lions Clubs (District 105SE). ## **8.0 Restrictions** All profits and property of the CIO are required to be applied to promoting its objects and are vested in the trustees for this purpose. No part of the assets shall be applied however without the approval of the trustees. ## **9.0 Investment Powers** The CIO is empowered to invest any moneys not immediately required for its purposes in such investments as are authorised for the investment of CIO funds. The CIO may also establish or support any charitable trusts, associations or institutions formed for the objects of the CIO. ## **9.1.1 Activities and Public Benefit** The trustees confirm that they have referred to the guidance contained in the Charity Commission general guidance on public benefit when reviewing the Trusts aims and objectives and planning future activities, also in setting grant making policy for the year. The trustees consider the activities and achievements of the CIO satisfy the Public Benefit requirements. During the year under review, the major fund raising events were: - Charity Golf Day - Christmas Grotto Northfleet & Ebbsfleet Lions Club CIO Page 2 TAR 2023-24 - Music Night (Revivals / ABBA) - Easter Egg raffle - Bike Around Brands - Comedy night - Quiz nights - Car show These together with other fund raising activities has produced an income of £30,112 After the deduction of valid expenses only, surplus monies in the Fund Raising Account are transferred to the Charitable Trust Account. These funds may then only be donated to chosen causes on the recommendation of the Clubs Community Services Committee/Club members and approved by the Trustees. Donations and other outgoings for the year amounted to £25,265 See full details in the receipts and payments account. ## **10.0 Review of Results and Financial Position** The CIO had a surplus of £4,847 in the year under review and assets of £22,248 at the year-end. See full details in the receipts and payments account. ## **11.0 Community Service Activities** The Club continued to support Community Service organisations through ooluntary activities and donations. A full list of donations made, and the individuals and organisations supported is in Appendix C. ## **12.0 Future Plans** Members will continue to provide the charitable services described earlier and will seek other areas where services can be offered. The trustees will consider applications for financial assistance and will seek suitable opportunities to provide further assistance. ## **13.0 Grant Making Policy** It is the policy of the trustees to make grants principally to organisations and individuals in Northfleet and surrounding communities, although Lions Clubs projects both national and international are also supported. Wherever possible, the Club prefers to support specific projects. ## **14.0 Reserves Policy** The CIO looks to maintain a minimum balance in its account of £500.00 to cover any urgent needs or requests for financial donations. ## **15.0 Risk Policy** Not having property interests or employees, the CIO’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees indemnity element of the Lions Multiple District Insurance Policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the Trustees ensuring that grants/donations do not exceed the available funds held by the CIO. The risk policy of the CIO is subject to annual review. Northfleet & Ebbsfleet Lions Club CIO Page 3 TAR 2023-24 ## **16.0 Statement of Trustees Responsibilities** Law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year and of its financial position at year end (unless the charity is entitled to prepare accounts on the alternative receipts and payments basis). In preparing accounts giving a true and fair view, the trustees should follow best practice and: - Select suitable accounting policies and apply them consistently - Make judgements and estimates that are reasonable and prudent - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts - Prepare the accounts on an ongoing concern basis unless it is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping the accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2011 and the provisions of the CIO constitution. They are responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregular activities. ## **17.0 Review of Financial Activities and Affairs** The financial accounts of the Northfleet and Ebbsfleet Lions Club CIO for the period ended 30 June 2024 are included in this report. These have been prepared on the Receipts and Payments basis. Northfleet & Ebbsfleet Lions Club CIO TAR 2023-24 Page 4 Northfleet and Ebbsfleet Lions Club Charitable Incorporated Organisation - 1174486 | ## Receipts and Payments { || |||2023-24|2022-23||| |---|---|---|---|---|---| ||income||||| ||Fund Raising Activities (seeAppendixA)|26,026|30,778||| ||Christmas collections|2,188|1,855||| ||Ebbsfleet Station Lion - General|120|42||| ||Miscellaneous Donations|650|500||| ||Amazon Smile + Easy Fundraising|16|33||| ||Aircuff|-|296||| ||LCIF|-|588||| ||Ebbsfleet -events|1,112|211||| ||GiftAid|-|673||| ||Total Receipts|£30,112|£34,976||| ||Expenditure||||| ||Cost ofFund Raising Activities (seeAppendix B)|9,376|14,538||| ||Donationsmade (seeAppendixC)|14,204|12,801||| ||Meeting expenses|442|398||| ||Garage rental|399|360||| ||Stationery - printing, raffle tickets, card etc|73|-||| ||Sundries|144|87||| ||Stock & equipment|550|60||| ||Lottery license|20|20||| ||ICO registration|35|35||| ||SumUp fees|22|19||| ||Total Expenditure|£25,265|£28,318||| |_|Excess IncomeOverExpenditure ForYear|£4,847|£6,658||| ||Cash Balances at 1stJuly 2023|£17,401|£10,743||| ||Excess Income overExpenditure ForYear|£4,847|£6,658||| ||Cash Balances at 30th June 2024|£22,248|£17,401||| ||Represented by||||| ||Cash heid in Fund Raising bank account|£16,265|£15,137||| ||Cash held in CharityTrust Fund bank account|£5,983|£2,264||| |||£22,248|£17,401||| ||SignedbytwoTrusteesonbehalfofallTrustees|4 6Klee|“AON.|Ns“J|“J| ||PrintName|dA<2|‘ey Heee|Ct|,|Rp| ||Date ofApproval|_
ny /4/26|u\ Kis||| |||Lesley Howes|Colin Ready||| |||(President2023-2024)|(Treasurer2023-2024)||| Page 1 Receipts and Payments Northfleet and Ebbsfleet Lions Club Charitable Incorporated Organisation - 1174486 ## **Appendix A - Fund Raising Income** |Fetes etc.
Murder Mystery Night
Easter Egg Raffle
Music night
Golf Day
Quiz Nights
Comedy night
Xmas grotto
Bike Around Brands
Gift Aid
Pakistan floods
Coronation Raffle
Car show
**Appendix B - Fund Raising Expenses**
Murder Mystery Night
Easter Egg Raffle
Music night
Golf Day
Quiz Nights
Xmas grotto
Bike Around Brands
Coronation Raffle
Comedy night
Car show|**2023-24**
90
-
3,343
2,656
4,570
664
6,167
268
7,416
-
-
-
852
**£26,026**
**2023-24**
-
837
1,648
2,309
-
75
533
-
3,938
36
**£9,376**|**2022-23**
95
2,897
2,247
4,858
8,857
628
-
301
9,651
657
497
90
-
**£30,778**
**2022-23**
1,095
621
3,043
5,212
126
165
4,264
12
-
-
**£14,538**| |---|---|---| ## **Appendix B - Fund Raising Expenses** ## **Appendix C - Donations Made** |**Local Donations:**
Ellenor
Gravesend & District Mencap
Gravesham Performing Arts Festival
Helen Allison School - Quiz Nights
AAKSS
Waterside
ADSS
Josh for GOSH
DV equipment
Swanscombe food bank
Hive Hope food bank
PHAB
LIBRA
Zone project
We are Beams
Sisters of Mercy
Peace poster
Smile Malawi
KASBAH
Mary's Child
Sanctuary
**Sub Total**
**International Donations:**
LCIF - Moroccan eartthquake
**Sub Total**
**Total Donations**|**2023-24**
5,000
250
250
-
5,000
-
1,000
-
-
400
525
-
-
-
-
-
4
500
250
25
500
**£13,704**
500
**£500**
**£14,204**|**2022-23**
6,300
-
250
100
-
290
414
500
1,495
205
375
389
500
100
500
795
-
-
-
-
-
**£12,213**
588
**£588**
**£12,801**| |---|---|---| Appendices Page 1 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustea81 membern of Northfleet and Ebbsfieet Lions Club Chantable Incorporated Organisation On accounts for the year ended 30° June 2024 Charlty no (If any) 1174486 Set out on pages 1, 2 and Appendices A, B & C I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 30th June 2024 Responslbllities and As the charity trustees of the Tnjst, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {￿he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examiner'8 8tatsment I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper urKlerstanding of the accounts to be reached. Signed: Date: I/0•*/￿￿ Name: (S•gA4 Relevant professlonal qualification(s) or body (If any): Addrn•8: 7 P/u< i*V G fo•/ A042) k￿r 6116 3hlrt IER October 2018 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**