Northfleet & Ebbsfleet Lions Club Charitable Incorporated Organisation
Trustees Annual Report and Financial Statements Period Ending 30[th] June 2023
Registered Charity No: 1174486
| 1.0 | Legal and Administrative Information .................................................................................. 1 |
|---|---|
| 2.0 | Trustees Report................................................................................................................... 1 |
| 3.0 | Object of the CIO................................................................................................................. 1 |
| 4.0 | Structure and Constitution ................................................................................................... 1 |
| 5.0 | Policies ................................................................................................................................ 2 |
| 6.0 | Organisation ........................................................................................................................ 2 |
| 7.0 | Induction and Training of New Trustees .............................................................................. 2 |
| 8.0 | Restrictions ......................................................................................................................... 2 |
| 9.0 | Investment Powers .............................................................................................................. 2 |
| 10.0 | Activities and Public Benefit ................................................................................................ 2 |
| 11.0 | Review of Results and Financial Position ............................................................................ 3 |
| 12.0 | Community Service Activities .............................................................................................. 3 |
| 13.0 | Future Plans ........................................................................................................................ 3 |
| 14.0 | Grant Making Policy ............................................................................................................ 3 |
| 15.0 | Reserves Policy................................................................................................................... 3 |
| 16.0 | Risk Policy ........................................................................................................................... 3 |
| 17.0 | Statement of Trustees Responsibilities ............................................................................... 4 |
| 18.0 | Review of Financial Activities and Affairs ............................................................................ 4 |
1.0 Legal and Administrative Information
1.1 CIO Registration Number:
Charity Number - 1174486
1.2 Trustees for the Period:
Ex Officio Trustees: Roger Francis Michael Wilson Colin Ready
Roger Francis President Michael Wilson Secretary Colin Ready Treasurer Lorna Cross Appointed Trustee Lesley Howes Appointed Trustee Michael Parker Appointed Trustee Sandie Wade Appointed Trustee
Elected Trustees:
1.3 Bankers:
Lloyds Bank plc 78, New Road Gravesend Kent DA11 0AR
1.4 Independent Examiner:
Mrs Sara Askham
2.0 Trustees Report
The trustees are pleased to present their report together with the financial statements for the period ended 30[th] June 2023. The financial statements comply with the current statutory requirements and the Statement of Recommended Practice - Accounting and Reporting by Charities.
3.0 Object of the CIO
The object of the CIO is to apply its income for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual, group of people or for the benefit of any other organisation established for charitable purposes.
4.0 Structure and Constitution
The Northfleet & Ebbsfleet Lions Club CIO is governed by its Constitution and is a registered charity - Number 1174486.
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5.0 Policies
It is the CIO’s policy to work proactively towards supporting various local, national and international charitable organisations and causes, principally for the benefit of residents of Northfleet and the surrounding communities.
6.0 Organisation
Northfleet and Ebbsfleet Lions Club has been a member of the International Association of Lions Clubs for over fifty years. The members of the club are volunteers who give their time unconditionally in support of charitable causes.
The CIO’s affairs are managed by a group of seven trustees, in accordance with the constitution registered on 4[th] September 2017. All nominated trustees are also members of the Northfleet and Ebbsfleet Lions Club.
Election of Trustees - the President, Secretary and Treasurer of the Club are elected (or re-elected if that is the case) to their Club posts annually by members of Northfleet and Ebbsfleet Lions Club. The members occupying these posts automatically become Trustees for twelve months by virtue of the post that they hold. There are four other (non-officer) Trustees who each serve for three years; one of whom stands down annually and their replacement (and it can be the same person elected again) then serves for three years.
Matters are decided by a majority vote of the trustees present at a meeting, subject to there being a quorum of four; the chairperson having the casting vote. A quorate meeting of the trustees may exercise its powers which include the management of the charity and the control of its assets.
7.0 Induction and Training of New Trustees
Northfleet and Ebbsfleet Lions Club avails itself of the training facilities provided by the International Association of Lions Clubs (District 105SE).
8.0 Restrictions
All profits and property of the CIO are required to be applied to promoting its objects and are vested in the trustees for this purpose. No part of the assets shall be applied however without the approval of the trustees.
9.0 Investment Powers
The CIO is empowered to invest any moneys not immediately required for its purposes in such investments as are authorised for the investment of CIO funds. The CIO may also establish or support any charitable trusts, associations or institutions formed for the objects of the CIO.
10.0 Activities and Public Benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission general guidance on public benefit when reviewing the Trusts aims and objectives and planning future activities, also in setting grant making policy for the year. The trustees consider the activities and achievements of the CIO satisfy the Public Benefit requirements.
During the year under review, the major fund raising events were:
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Charity Golf Day
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Christmas Grotto and reinstated collections
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Murder Mystery Evening
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Abba / Mama Mia Night
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Easter Egg raffle
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Bike around Brands – run by the club for the first time this year
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Quiz nights
This together with other fund raising activities has produced an income of £34,976.
After the deduction of valid expenses only, surplus monies in the Fund Raising Account are transferred to the Charitable Trust Account. These funds may then only be donated to chosen causes on the recommendation of the Clubs Community Services Committee/Club members and approved by the Trustees.
Donations and other outgoings for the year amounted to £28,318. See full details in the receipts and payments account.
11.0 Review of Results and Financial Position
The CIO had a surplus of £6,658 in the year under review and assets of £17,401 at the year-end. See full details in the receipts and payments account.
12.0 Community Service Activities
The Club continued to support Community Service organisations through voluntary activities and donations. A full list of donations made, and the individuals and organisations supported is in Appendix C.
13.0 Future Plans
Members will continue to provide the charitable services described earlier and will seek other areas where services can be offered. The trustees will consider applications for financial assistance and will seek suitable opportunities to provide further assistance.
14.0 Grant Making Policy
It is the policy of the trustees to make grants principally to organisations and individuals in Northfleet and surrounding communities, although Lions Clubs projects both national and international are also supported. Wherever possible, the Club prefers to support specific projects.
15.0 Reserves Policy
The CIO looks to maintain a minimum balance in its account of £500.00 to cover any urgent needs or requests for financial donations.
16.0 Risk Policy
Not having property interests or employees, the CIO’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees indemnity element of the Lions Multiple District Insurance Policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the Trustees ensuring that grants/donations do not exceed the available funds held by the CIO. The risk policy of the CIO is subject to annual review.
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17.0 Statement of Trustees Responsibilities
Law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year and of its financial position at year end (unless the charity is entitled to prepare accounts on the alternative receipts and payments basis).
In preparing accounts giving a true and fair view, the trustees should follow best practice and:
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Select suitable accounting policies and apply them consistently
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Make judgements and estimates that are reasonable and prudent
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts
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Prepare the accounts on an ongoing concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping the accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2011 and the provisions of the CIO constitution. They are responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregular activities.
18.0 Review of Financial Activities and Affairs
The financial accounts of the Northfleet and Ebbsfleet Lions Club CIO for the period ended 30 June 2023 are included in this report. These have been prepared on the Receipts and Payments basis.
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Northfleet and Ebbsfleet Lions Club Charitable Incorporated Organisation - 1174486
Receipts and Payments
| 2022-23 Income Fund Raising Activities (see Appendix A) £ 30,778 Christmas collections £ 1,855 Ebbsfleet Station Lion - General £ 42 Miscellaneous Donations £ 500 Amazon Smile + Easy Fundraising £ 33 Patient packs SAND Donation Aircuff £ 296 Ukraine appeal LCIF £ 588 Ebbsfleet - events £ 211 Gift Aid £ 673 Total Receipts £ 34,976 Expenditure Cost of Fund Raising Activities (see Appendix B) £ 14,538 Donations made (see Appendix C) £ 12,801 SAND donation Meeting expenses £ 398 Garage rental £ 360 Stationery - printing, raffle tickets, card etc Sundries £ 87 Stock & equipment £ 60 Lottery license £ 20 ICO registration £ 35 SumUp fees £ 19 Total Expenditure £ 28,318 Excess Income Over Expenditure For Year £ 6,658 Cash Balances at 1st July 2022 £ 10,743 Excess Income over Expenditure For Year £ 6,658 Cash Balances at 30th June 2023 £ 17,401 Represented by Cash held in Fund Raising bank account £ 15,137 Cash held in Charity Trust Fund bank account £ 2,264 £ 17,401 Signed by two Trustees on behalf of all Trustees Print Name Date of Approval 8thApril 2024 Roger Francis (President 2022 - 2023) |
2022-23 £ 30,778 £ 1,855 £ 42 £ 500 £ 33 £ 296 £ 588 £ 211 £ 673 £ 34,976 £ 14,538 £ 12,801 £ 398 £ 360 £ 87 £ 60 £ 20 £ 35 £ 19 |
2021-22 £ 14,884 £ - £ 61 £ 984 £ 55 £ 100 £ 550 £ 85 £ 424 £ 17,143 £ 7,094 £ 1,239 £ 550 £ 262 £ 341 £ 59 £ 30 £ 192 £ 20 £ 35 £ 1 £ 9,823 £ 7,320 £ 3,423 £ 7,320 £ 10,743 £ 8,578 £ 2,165 £ 10,743 8th April 2024 Colin Ready (Treasurer 2022 - 2023) |
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Receipts and Payments
Northfleet and Ebbsfleet Lions Club Charitable Incorporated Organisation - 1174486
Appendix A - Fund Raising Income
| Fetes etc. Murder Mystery Night Easter Egg Raffle ABBA night Golf Day Quiz Nights Ukraine raffle Xmas grotto Bike Around Brands Gift Aid Pakistan floods Coronation Raffle |
2022-23 £ 95 £ 2,897 £ 2,247 £ 4,858 £ 8,857 £ 628 £ 301 £ 9,651 £ 657 £ 497 £ 90 £ 30,778 |
2021-22 £ 241 £ 1,411 £ 1,872 £ 2,277 £ 7,501 £ 695 £ 182 £ 705 |
|---|---|---|
| £ 14,884 |
Appendix B - Fund Raising Expenses
| 2022-23 | 2021-22 | ||||
|---|---|---|---|---|---|
| Fetes etc. | £ | 10 | |||
| Murder Mystery Night | £ | 1,095 | £ | 847 | |
| Easter Egg Raffle | £ | 621 | £ | 571 | |
| ABBA night | £ | 3,043 | £ | 1,664 | |
| Golf Day | £ | 5,212 | £ | 3,488 | |
| Quiz Nights | £ | 126 | £ | 86 | |
| Xmas grotto | £ | 165 | £ | 383 | |
| Bike Around Brands | £ | 4,264 | £ | 45 | |
| Coronation Raffle | £ | 12 | |||
| £ | 14,538 | £ | 7,094 |
Appendix C - Donations Made 2022-2023
| Local Donations: Ellenor Gravesend & District Mencap Gravesham Performing Arts Festival Helen Allison School - Quiz Nights MIAB Waterside ADSS Josh for GOSH DV equipment Swanscombe food bank Hive Hope food bank PHAB LIBRA Zone project We are Beams Sisters of Mercy Sub Total International Donations: LCIF Ukraine Sub Total Total Donations |
2022-23 £ 6,300 £ 250 £ 100 £ 290 £ 414 £ 500 £ 1,495 £ 205 £ 375 £ 389 £ 500 £ 100 £ 500 £ 795 £ 12,213 £ 588 £ 588 £ **12,801 ** |
2021-22 £ 48 £ 167 £ 250 £ 100 £ 68 |
|---|---|---|
| £ 633 £ - £ 606 |
||
| £ 606 £ 1,239 |
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Appendices
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Secllon A Independent Examiner's Report Report to the trusteesl members of Northfleel and Ebbsfleel Lions Club Charitable Incorporated Organisats'on On accounts for the year ended 30th June 2023 Charty no (if any} 1174486 S¢t out on pag¢s 1, 2 and Appèndices A, B & C I feport to the trustees on my examinatK)n (rf ihe accounts of the above charity I'the Trust.) for the year ended 301b June 2020 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1"Ihe Act'i. I report in respect of my examination of the Trust'5 accovnts carried out under sects'on 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chartty Commisston under section 145{51{bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with seclion 130 of the Act or the accounts do not accord wth the accounting records Independent examiner's ststement I have no concerns and have come across rK) other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the 8ccounts lo be reached. Slgned: Date: Name: /4SK4A Relevant professional qualification{sl or body lif any): Address: otsILJG Tc Section B Disclosure Only complete if the examiner needs lo highligm matters of concem (see CC32, Independent examinatK)n of charity accounts-. directions and guidance for examinersl- IER October 2018
Give here brief details of any items that the examiner wishes to disclose. IER October 2018