## **Northfleet & Ebbsfleet Lions Club Charitable Incorporated Organisation** ## **Trustees Annual Report and Financial Statements Period Ending 30[th] June 2022** **Registered Charity No: 1174486** |1.0|Legal and Administrative Information .................................................................................. 1| |---|---| |2.0|Trustees Report................................................................................................................... 1| |3.0|Object of the CIO................................................................................................................. 1| |4.0|Structure and Constitution ................................................................................................... 1| |5.0|Policies ................................................................................................................................ 2| |6.0|Organisation ........................................................................................................................ 2| |7.0|Induction and Training of New Trustees .............................................................................. 2| |8.0|Restrictions ......................................................................................................................... 2| |9.0|Investment Powers .............................................................................................................. 2| |10.0|Review of Results and Financial Position ............................................................................ 3| |11.0|Community Service Activities .............................................................................................. 3| |12.0|Future Plans ........................................................................................................................ 3| |13.0|Grant Making Policy ............................................................................................................ 3| |14.0|Reserves Policy................................................................................................................... 3| |15.0|Risk Policy ........................................................................................................................... 3| |16.0|Statement of Trustees Responsibilities ............................................................................... 4| |17.0|Review of Financial Activities and Affairs ............................................................................ 4| **1.0 Legal and Administrative Information** ## **1.1 CIO Registration Number:** Charity Number - 1174486 ## **1.2 Trustees for the Period:** Ex Officio Trustees: Michael Parker Michael Wilson Colin Ready President Secretary Treasurer Elected Trustees: Roger Francis Appointed Trustee Sandra Barden Appointed Trustee Carol Rawlings Appointed Trustee Sandie Wade Appointed Trustee ## **1.3 Bankers:** Lloyds Bank plc 78, New Road Gravesend Kent DA11 0AR ## **1.4 Independent Examiner:** Mrs Sara Askham ## **2.0 Trustees Report** The trustees are pleased to present their report together with the financial statements for the period ended 30[th] June 2022. The financial statements comply with the current statutory requirements and the Statement of Recommended Practice - Accounting and Reporting by Charities. ## **3.0 Object of the CIO** The object of the CIO is to apply its income for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual, group of people or for the benefit of any other organisation established for charitable purposes. ## **4.0 Structure and Constitution** The Northfleet & Ebbsfleet Lions Club CIO is governed by its Constitution and is a registered charity - Number 1174486. Northfleet & Ebbsfleet Lions Club CIO Page 1 TAR 2021-22 ## **5.0 Policies** It is the CIO’s policy to work proactively towards supporting various local, national and international charitable organisations and causes, principally for the benefit of residents of Northfleet and the surrounding communities. ## **6.0 Organisation** Northfleet and Ebbsfleet Lions Club has been a member of the International Association of Lions Clubs for over forty five years. The members of the club are volunteers who give their time unconditionally in support of charitable causes. The CIO’s affairs are managed by a group of seven trustees, in accordance with the constitution registered on 4[th] September 2017. All nominated trustees are also members of the Northfleet and Ebbsfleet Lions Club. Election of Trustees - the President, Secretary and Treasurer of the Club are elected (or re-elected if that is the case) to their Club posts annually by members of Northfleet and Ebbsfleet Lions Club. The members occupying these posts automatically become Trustees for twelve months by virtue of the post that they hold. There are four other (non-officer) Trustees who each serve for three years; one of whom stands down annually and their replacement (and it can be the same person elected again) then serves for three years. Matters are decided by a majority vote of the trustees present at a meeting, subject to there being a quorum of four; the chairperson having the casting vote. A quorate meeting of the trustees may exercise its powers which include the management of the charity and the control of its assets. ## **7.0 Induction and Training of New Trustees** Northfleet and Ebbsfleet Lions Club avails itself of the training facilities provided by the International Association of Lions Clubs (District 105SE). ## **8.0 Restrictions** All profits and property of the CIO are required to be applied to promoting its objects and are vested in the trustees for this purpose. No part of the assets shall be applied however without the approval of the trustees. ## **9.0 Investment Powers** The CIO is empowered to invest any moneys not immediately required for its purposes in such investments as are authorised for the investment of CIO funds. The CIO may also establish or support any charitable trusts, associations or institutions formed for the objects of the CIO. ## **9.1.1 Activities and Public Benefit** The trustees confirm that they have referred to the guidance contained in the Charity Commission general guidance on public benefit when reviewing the Trusts aims and objectives and planning future activities, also in setting grant making policy for the year. The trustees consider the activities and achievements of the CIO satisfy the Public Benefit requirements. During the year under review, the major fund raising events were:  Charity Golf Day  Christmas Grotto Northfleet & Ebbsfleet Lions Club CIO Page 2 TAR 2021-22 - Murder Mystery Evening - Abba / Mama Mia Night - Easter Egg raffle - Quiz nights There was no major Christmas collection, in a change from previous years This together with other fund raising activities has produced an income of £17,143. After the deduction of valid expenses only, surplus monies in the Fund Raising Account are transferred to the Charitable Trust Account. These funds may then only be donated to chosen causes on the recommendation of the Clubs Community Services Committee/Club members and approved by the Trustees. Donations and other outgoings for the year amounted to £9,823, See full details in the receipts and payments account. ## **10.0 Review of Results and Financial Position** The CIO had a surplus of £7,320 in the year under review and assets of £10,743 at the year-end. See full details in the receipts and payments account. ## **11.0 Community Service Activities** The Club continued to support Community Service organisations through voluntary activities and donations. A full list of donations made, and the individuals and organisations supported is in Appendix C. ## **12.0 Future Plans** Members will continue to provide the charitable services described earlier and will seek other areas where services can be offered. The trustees will consider applications for financial assistance and will seek suitable opportunities to provide further assistance. ## **13.0 Grant Making Policy** It is the policy of the trustees to make grants principally to organisations and individuals in Northfleet and surrounding communities, although Lions Clubs projects both national and international are also supported. Wherever possible, the Club prefers to support specific projects. ## **14.0 Reserves Policy** The CIO looks to maintain a minimum balance in its account of £500.00 to cover any urgent needs or requests for financial donations. ## **15.0 Risk Policy** Not having property interests or employees, the CIO’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees indemnity element of the Lions Multiple District Insurance Policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the Trustees ensuring that grants/donations do not exceed the available funds held by the CIO. The risk policy of the CIO is subject to annual review. Northfleet & Ebbsfleet Lions Club CIO Page 3 TAR 2021-22 ## **16.0 Statement of Trustees Responsibilities** Law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year and of its financial position at year end (unless the charity is entitled to prepare accounts on the alternative receipts and payments basis). In preparing accounts giving a true and fair view, the trustees should follow best practice and: - Select suitable accounting policies and apply them consistently - Make judgements and estimates that are reasonable and prudent - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts - Prepare the accounts on an ongoing concern basis unless it is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping the accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2011 and the provisions of the CIO constitution. They are responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregular activities. ## **17.0 Review of Financial Activities and Affairs** The financial accounts of the Northfleet and Ebbsfleet Lions Club CIO for the period ended 30 June 2022 are included in this report. These have been prepared on the Receipts and Payments basis. Northfleet & Ebbsfleet Lions Club CIO Page 4 TAR 2021-22 Northfteeta#d Ebbsfieet knons Club Charitable Incorporated Or8anwtion- 1174486 Receipts and Payments 2021.22 2020-21 Incom Fund RaLsing Acb¥ths (see App8ndLX AI Chnstma5 ¢oi*bons Ebb5ffeet Station knon- Gen m￿lIaneOuS Donatsons Arnazon Smde + Easy Fundraisin9 P8Ivdnt packs SAND DDnation rcuff UkTaine appeal 14.884 531 83 100 874 19 500 61 55 100 550 85 424 Tolal Rtt•ipts 17.143 2.107 Expenditure Cost of Fund Rais1ft9 Acbvitw Isee Appenrlix Bl l)onations made Isee Appendix Cl SAND donat40n Meeting expenses Garag8 rental stat￿nery- printing, raffle tirJLets, card etc Syndnes Stcdt & equipment Lottery license ICO registr3b.on SL*mUp fees 1.239 550 262 341 59 707 120 334 192 20 35 20 35 Totsl ExpenditiThè 9B23 1.325 Exc•ts Inconw Over Expendi￿￿ ForY￿r 7,320 782 cash 8alances #t 1stJuty 2021 Ex¢ess Incorne over Expendifyfè Foryear 3A23 7.320 2.641 782 ash Balances at 311th Jun¢ 2022 10.743 3.423 Repr8serTrted by Cash held In Fund Raisirrfj bank account Cash Tr￿￿1 m Charity TTUSt Fund bank acuunt 8.578 1165 1079 10,743 3,423 Sign*0 by tsKtTn￿t0es on b•hall of am TnMiees Print N*mÈ Date of Approval Mi¢ha*l Parker (President 2021- 20221 Colin Ready (Treasurer 2021- 20221 341 $31 2271 7￿1 182 10 571 47 S*T 707 297.37 38437 IYS ￿￿￿(11119)￿rIlkn YE 30W 297.37 8alar￿ w rwt *2021 541.99 2.010.04 2.Th).00 297.37 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Northfleet and Ebbsfleet Lions Club CIO On accounts for the year ended 30th June 2022 Charlty no {if any) 1174486 Set ¢)ut on pages 1.2 and appendices A. B& C I r8POrt to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 30th June 2022 Responsibilities and As the charity trustees of the Trust. YOU are responsible for the preparation basis of rnport of the accounts in accordance wtth the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's aC￿UnIS carried out under sectlon 145 of Ihe 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Chaiity Commission under section 145(S)(b} of the Act. I have completed my examination. I confirn that no material matters have come to my attention { "l in connection with the examlnation vh)ich gives me cause to believe that in, any material respect: accounting records were not kept in accrxdance wtth section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no conc8ms and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reathed. . Please delete the words in the brackets rfthey do not appty. Slgned: IY /aco3 Name: Relevant professional qualfficallon(s) or body (If any): Address: 7 k/LKlA(T0￿ AOAS k£ptr &é IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiner5). Glve here brfef delalls of any items that tho examlner wishes to disclo￿. IER October 2018