BEXHILL-ON-SEA LIONS CLUB (CIO) REGISTERED CHARITY No 1174462
FINANCIAL STATEMENTS YEAR ENDED 30 JUNE 2025
CONTENTS
Page 1 Legal and Administrative Details 2 - 3 Report of the Trustees 4 Statement of Financial Activities 5 Balance Sheet 6 - 9 Notes to the Financial Statements 10 Report of the Independent Examiner
BEXHILL-ON-SEA LIONS CLUB (CIO)
LEGAL AND ADMINISTRATIVE DETAILS
TRUSTEES
The trustees who served during the year, and subsequently to the date of this report, were :
| From | Resigned | |
|---|---|---|
| Rick Hough | 1 July 2018 | |
| George Coleman | 1 July 2018 | |
| David Burstow | 1 July 2018 | |
| Pam Edwards | 1 July 2020 | |
| June Hough | 1 July 2023 | 30 June 2025 |
| Suzanne Saunders | 1 July 2023 | |
| Alison Ridout | 1 July 2023 | |
| Alan Hicken | 1 July 2024 | |
| Julia Pratt | 1 July 2024 | 30 June 2025 |
| Jean Wood | 1 July 2025 | |
| Gary Saunders | 1 July 2025 |
CHARITY NUMBER
PRINCIPAL ADDRESS
1174462 48 St Leonards Road Bexhill-on-Sea East Sussex TN40 1JB
BANKERS
INDEPENDENT EXAMINER
CAF Bank Limited National Westminster Bank Plc 25 Kings Hill Avenue Havelock Road Kings Hill Hastings West Malling East Sussex Kent TN34 1GW ME19 4JQ D Z Kidd MAAT Honey Barrett Limited Chartered Accountants 53 Gildredge Road Eastbourne East Sussex BN21 4SF
Page 1
BEXHILL-ON-SEA LIONS CLUB (CIO)
REPORT OF THE TRUSTEES
The Trustees present their report and the financial statements for the year ended 30 June 2025
CONSTITUTION AND OBJECTS
Bexhill-on-Sea Lions Club CIO is a registered charity No 1174462 governed by a constitution adopted on 11 July 2017 and registered with The Charity Commission on 31 August 2017.
The CIO incorporates the Bexhill-on-Sea Lions Club, that is within District 105SE of Lions Clubs International.
The objects of the CIO are to apply the funds held for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes. This includes donations to charitable organisations connected to Lions Clubs International.
ORGANISATION
Under the terms of the Constitution, the current President, Secretary and Treasurer of the Bexhill-on-Sea Lions Club are Trustees for one year although are eligible for re-appointment, plus up to nine other members of the club as elected by the club who may serve for up to four years.
The Trustees who served during the year under review are set out on Page 1.
Meetings of the Trustees are usually held monthly following the Club's business meeting.
FINANCIAL REVIEW
In the year under review, income from fundraising activities totalled £24,814. Fundraising costs were £4,967 and so the net income generated was £19,847.
Donations, awards distributed and spending on charitable activities totalled £17,979 (2023 £ 24,511). Details of this amount are set out in the notes to the accounts.
Reserves at the end of the year were £32,045, £3,800 more than at the start of the year.
RESERVES POLICY
At their regular meetings the Trustees receive reports of income and expenditure related to the activities of the Club. Where it is thought appropriate, funds are reserved so that the Trustees could always meet their responsibilities for contracted supplies and could refund monies to participators if an event was cancelled.
Also, where a donation has been agreed by the Trustees, funds are reserved to cover this until payment is made.
The Trustees do not consider any other reserves are necessary as applications for donations are always considered in the light of the funds available.
Page 2
BEXHILL-ON-SEA LIONS CLUB (CIO)
REPORT OF THE TRUSTEES (continued)
RISK MANAGEMENT
The Trustees have examined the major strategic and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that necessary steps can be taken to minimise these risks.
As a part of this process, the Trustees take advice from officers appointed by Lions District 105SE to ensure compliance with legislation concerning health and safety and the protection of vulnerable persons. The Trustees also keep their insurance policies under review and take advice from Lions' insurance advisors.
TRUSTEES' RESPONSIBILITIES
Law applicable in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departure disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue its activities.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
APPROVED BY THE TRUSTEES ON 19 JANUARY 2025
SIGNED ON BEHALF OF THE TRUSTEES:
S Saunders - Chair of Trustees
Page 3
BEXHILL-ON-SEA LIONS CLUB (CIO)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
| Note INCOMING RESOURCES Generated funds Fund-raising activities 2 Charter Dinner Tail Twister and raffles Raffle at Branch Club development day Donations and grants Donations 3 Grant from District 105SE Gift Aid claimed Bank interest received Members' contributions to charitable funds Other TOTAL INCOMING RESOURCES FOR YEAR RESOURCES EXPENDED Cost of raising funds 4 Charitable Activities Lions International, National & District Appeals 5 Other Grants and Donations 6 Costs incurred for Charitable Activities 7 Operating costs 8 NET INCOMING / - OUTGOING RESOURCES TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD |
Restricted Un- Charity Admin Total restricted Fund Fund 2025 - 24,814.20 24,814.20 - 24,814.20 - - - 2,100.00 2,100.00 - - - 282.82 282.82 - 54.25 54.25 250.00 1,262.36 1,512.36 12.81 1,525.17 - - 250.00 250.00 - 797.08 797.08 509.79 1,306.87 - 388.56 388.56 - 388.56 - - - 2,261.66 2,261.66 - 23.14 23.14 - 23.14 250.00 27,285.34 27,535.34 5,471.33 33,006.67 Restricted Un- Charity Admin Total restricted Fund Fund 2025 - 4,967.18 4,967.18 61.13 5,028.31 250.00 3,400.00 3,650.00 - 3,650.00 - 12,316.11 12,316.11 - 12,316.11 - 2,013.16 2,013.16 - 2,013.16 - 928.37 928.37 5,246.22 6,174.59 250.00 23,624.82 23,874.82 5,307.35 29,182.17 - 3,660.52 3,660.52 163.98 3,824.50 - 24,510.04 24,510.04 3,710.02 28,220.06 - 28,170.56 28,170.56 3,874.00 32,044.56 |
Total 2024 19,575.20 2,741.00 383.75 2,748.79 1,283.60 62.06 2,465.82 15.48 |
|---|---|---|
| 29,275.70 | ||
| Total 2024 7,786.42 2,025.35 20,176.59 2,309.16 7,063.88 |
||
| 39,361.40 | ||
| 10,085.70 - 38,305.76 |
||
| 28,220.06 |
The notes on pages 6 to 9 form part of these financial statements
Page 4
BEXHILL-ON-SEA LIONS CLUB (CIO)
| BALANCE SHEET AT 30 JUNE 2025 CURRENT ASSETS Bank account - CAF Bank Ltd Bank accounts - NatWest PayPal Cash CURRENT LIABILITIES Cash held for members' social event NET CURRENT ASSETS FUNDS Unrestricted Funds Charitable Administration Restricted Funds |
2025 10,928.49 20,632.46 50.00 566.92 32,177.87 133.31 32,044.56 28,170.56 3,874.00 32,044.56 - 32,044.56 |
2024 15,942.61 11,616.11 50.00 611.34 |
|---|---|---|
| 28,220.06 | ||
| - | ||
| 28,220.06 | ||
| 24,510.04 3,710.02 |
||
| 28,220.06 - |
||
| 28,220.06 |
The notes on pages 6 to 9 form part of these financial statements
Approved by the Trustees on 19 January 2025
Signed on behalf of the Trustees:
S Saunders - Chair of Trustees
Page 5
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
1 ACCOUNTING POLICIES
The financial statements have been prepared on the receipts and payments basis under the historical cost convention
2
- 3
| FUND-RAISING INCOME Bexhill Street Markets Santa Dash Quiz nights Christmas collections in shops Open Gardens Easter and Christmas hampers Bexhill 100 cream teas Teddy Bear Adventure Dog Shows Bexhill Iights-on event Santa's Grotto Green fairy trails "You Have Been Flamingoed" Halloween Disco Rother Lottery Tombola at Earlsfield Court Other Film Showing at the De La Warr Pavilion DONATIONS RECEIVED Restricted donations received Which were for onward transmission to Brain Tumour research via District 105SE Unrestricted donations were Total donations received |
2025 4,807.10 3,790.30 2,442.00 2,016.80 1,970.88 1,683.33 1,586.45 1,490.15 1,319.00 1,089.00 825.89 565.05 390.00 344.72 319.50 142.85 31.18 - 24,814.20 2025 250.00 1,262.36 1,512.36 |
2024 3,542.10 4,131.92 3,334.25 1,608.43 - 1,475.99 1,728.25 - 1,277.51 - 923.31 800.34 240.00 - 317.50 - - 195.60 |
|---|---|---|
| 19,575.20 | ||
| 2024 - 2,748.79 |
||
| 2,748.79 |
Page 6
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
| 4 COSTS OF RAISING FUNDS Bexhill Street Market Santa Dash expenses Quiz, Cheese and Wine costs and ingredients Christmas collections costs Open Gardens expenses Easter and Christmas hampers for raffles Bexhill 100 Cream Teas Teddy's Adventure (event held in August 2024) Dog Shows Lights-on Bexhill Santa's Grotto costs Green Fairy Trail Halloween Disco Other 12 volt leisure battery Food Hygiene courses Lottery Licence Travel costs for Flamingos New payment card reader Lost deposit on cancelled event Cost of prizes for raffle at business meetings Film Event at De La Warr Pavilion Face paints ` Travel expenses to collect free toys Insurance policy for events with alcohol Repairs to equipment Ball pit and balls Total |
"Charity" "Admin" 2025 Fund Fund Total 797.80 797.80 528.93 528.93 995.47 995.47 2.16 2.16 14.75 14.75 271.78 271.78 340.80 340.80 309.84 309.84 189.29 189.29 311.22 311.22 241.76 241.76 216.66 216.66 100.12 100.12 - - 106.80 106.80 28.80 28.80 20.00 20.00 17.20 17.20 178.80 178.80 295.00 295.00 - 61.13 61.13 - - - - - - - - - - - - 4,967.18 61.13 5,028.31 Restricted Unrstricted 2025 - 510.00 510.00 - - - - 360.00 360.00 - 150.00 150.00 - 100.00 100.00 250.00 2,250.00 2,500.00 - 30.00 30.00 |
2024 1,547.58 2,592.35 1,068.22 - - 287.90 414.72 28.59 266.97 - 184.50 200.47 - 178.80 - - 20.00 - 479.22 - 56.62 333.04 48.08 40.05 17.99 16.32 5.00 |
|---|---|---|
| 7,786.42 | ||
| 5 LIONS INTERNATIONAL, NATIONAL & DISTRICT APPEALS |
2024 | |
| International Fund (LCIF) - General fund International Fund (LCIF) - Morocco disaster appeal International Fund (LCIF) - Sight Savers South East District - Youth Appeal Multiple District - Youth Appeal Multiple District - Brain Tumour Research Multiple District - Spectacle recycling costs |
525.00 500.00 - 150.00 100.00 750.35 - |
|
| Total | 250.00 3,400.00 3,650.00 |
|
| 2,025.35 |
Page 7
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
| 6 OTHER GRANTS AND DONATIONS Motorised wheelchair attachment Kyiv Lions Club Fellowship of St Nicholas Marine Training Corp Sidley Bexhill & Rother Homeless Unity Group Bexhill child with brain tumour Friends of Lossie Long Bexhill Breathers Carpet for Bexhill resident Schools Big Sing Stoves for Ukraine Glenleigh Park PTFA for leavers ball Primary Care Network Under Pressure Media - environmental books for schools Collington Wood tree planting 9th Bexhill Scout Group Polegrove Bowls Club Heart of Sidley Community Supporters Brain Tumour Research Bexhill Cricket Club McMillan Cancer Research Bexhill Fire Cadets St Richards Catholic College - Sophie's Postcards Pit Stop Youth Trust Bexhill Maritime St John Ambulance Prostate Cancer Support Organisation Bexhill Dementia Action Alliance Bexhill Churches Together to support Ukraine refugees Bexhill Diabetes Support Group Just Friends Bexhill Men's Shed The Pelham CIC Bexhill and Rother Homeless Unity Group The Footbridge Project Mobility Scooter repair for Bexhill resident Contribution towards new violin for Bexhill student Pebsham Primary Academy Chailey Heritage Foundation Forget Me Not Westerleigh Judokwai Bexhill Breathers Connections Café Friends of Coombe Valley Bexhill Friends of the Down Hastings & Rother Hospital Broadcasting Service Hi Vis vests for Bexhill Environmental Group Barby Keel Animal Sanctuary 3rd Bexhill Rainbows Unit New cooker for local resident All Saints Primary School Electrical heaters for Bexhill resident Wreaths for Remembrance Day Environmental books for children Total |
2025 3,464.00 1,437.04 1,201.00 1,000.00 1,000.00 1,000.00 500.00 500.00 430.00 300.00 250.00 250.00 170.00 160.00 104.07 100.00 100.00 100.00 100.00 50.00 50.00 50.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,316.11 |
2024 - - - - - - - - - 300.00 260.00 - - - - 100.00 100.00 - - - - - 1,485.99 1,363.60 1,300.00 1,200.00 1,000.00 1,000.00 1,000.00 1,000.00 780.00 750.00 730.70 600.00 575.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 437.50 300.00 300.00 214.80 200.00 200.00 175.00 150.00 64.00 50.00 40.00 |
|---|---|---|
| 20,176.59 |
Page 8
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
| 7 COSTS INCURRED FOR CHARITABLE ACTIVITIES Storage garage rent In-house printing costs, print cartridges, paper etc. Peace Poster Competition entry fees and costs Mayor's ball for Sidley Cricket Club New pads for Defibrillator ROAR pack for local junior school Message In A Bottle - purchase of bottles and labels Total 8 OPERATING COSTS International, District & Multi-District Dues Charter dinner expenses Attendance at Charter events of other Lions Clubs Insurance Members welfare Regalia, bannerettes, medals and engraving Bank and payment processing charges Trustees' mileage claim Car Stickers New Notice Board Costs of Lions Den event Bexhill Carnival entry costs Storage boxes Gift for retiring presidents Gift for Independent Examiner Branch club development costs Information Commissioner's Office fee Training costs Sundry Total |
2025 980.00 122.74 735.83 100.00 74.59 - - 2,013.16 "Charity" "Admin" Fund Fund - 2,859.77 - 2,134.30 - 68.00 241.50 - - 50.16 - 31.95 110.72 0.53 - - - - 100.00 - - - 124.00 - 129.00 - - - 75.00 - - 101.51 35.00 - 90.00 - 23.15 - |
2024 980.00 273.66 546.00 - - 170.00 339.50 2,309.16 2025 Total 2,859.77 2,134.30 68.00 241.50 50.16 31.95 111.25 - - 100.00 - 124.00 129.00 - 75.00 101.51 35.00 90.00 23.15 6,174.59 |
2024 3,050.28 2,339.71 308.00 44.25 65.39 31.95 87.08 60.00 61.95 590.40 130.00 20.67 - 73.98 75.00 - 35.00 - 90.22 |
|---|---|---|---|
| 928.37 5,246.22 |
7,063.88 |
9 REMUNERATION AND EXPENSES
No remuneration payments were made to any person who served as a Trustee during the year. Trustees are permitted to claim mileage expenses when travelling for the Charity and in the year although no such claims were made in the year.
Page 9
BEXHILL-ON-SEA LIONS CLUB (CIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BEXHILL-ON-SEA LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2025 I report on the financial statements of the CIO for the year ended 30 June 2025, which are set out on pages 4 to 9. Res onslbllltles and basls of re ort AS the charity trustees you are responsible for th8 preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.) I report in respect of my examination of the account8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charlty Commlsslon under sectlon 145(5){b) of the Act. Inde 6ndent examlner's statement I have completed my examination. I confirm that no materlal matters have Gome to my 8ttention in conn8Ction with the examinatlon, which gives me cause to belleve that Sn any material respect accountlng records w6r8 not kept In accordance with section 130 of the Act or the accounts do not accord wlth the accountlng records. I have no concerns and have come across no other matters in connection wlth the examination to which attentlon should b& drawn in order to enable a proper understanding of the accounts to be reached. Slgned Dated: 12 D Z Kidd MAAT Honey Barrett Llmited Chartered Accountants 53 Gildredge Road Eastboume East Sussex BN214SF Page 10