BEXHILL-ON-SEA LIONS CLUB (CIO)
REGISTERED CHARITY No 1174462
FINANCIAL STATEMENTS YEAR ENDED 30 JUNE 2022
CONTENTS
Page 1 Legal and Administrative Details 2 Report of the Trustees 4 Statement of Financial Activities 5 Balance Sheet 6 - 9 Notes to the Financial Statements 10 Report of the Independent Examiner
BEXHILL-ON-SEA LIONS CLUB (CIO)
LEGAL AND ADMINISTRATIVE DETAILS
TRUSTEES
The trustees who served during the year, and subsequently to the date of this report, were :
| From | Resigned | |
|---|---|---|
| Simon Edwards | 1 July 2018 | |
| Rick Hough | 1 July 2018 | |
| George Coleman | 1 July 2018 | |
| David Burstow | 1 July 2018 | |
| Richard Winrow | 1 July 2018 | |
| David Butler | 1 July 2019 | 30 June 2022 |
| Paul Fleming | 1 July 2020 | 30 June 2022 |
| Pam Edwards | 1 July 2020 | |
| Dianne Ryan | 14 September 2021 | |
| Caroline Studley | 1 July 2022 | |
| Stella Harris | 1 July 2022 | |
| CHARITY NUMBER | 1174462 | |
| PRINCIPAL ADDRESS | 48 St Leonards Road | |
| Bexhill-on-Sea | ||
| East Sussex | ||
| TN40 1JB | ||
| BANKERS | CAF Bank Limited | |
| 25 Kings Hill Avenue | ||
| Kings Hill | ||
| West Malling | ||
| Kent | ||
| ME19 4JQ | ||
| INDEPENDENT EXAMINER | D Z Kidd MAAT | |
| Honey Barrett Limited | ||
| Chartered Accountants | ||
| 53 Gildredge Road | ||
| Eastbourne | ||
| East Sussex | ||
| BN21 4SF |
Page 1
BEXHILL-ON-SEA LIONS CLUB (CIO)
REPORT OF THE TRUSTEES
The Trustees present their report and the financial statements for the year ended 30 June 2022.
CONSTITUTION AND OBJECTS
Bexhill-on-Sea Lions Club CIO is a registered charity No 1174462 governed by a constitution adopted on 11 July 2017 and registered with The Charity Commission on 31 August 2017.
The CIO incorporates the Bexhill-on-Sea Lions Club, that is within District 105SE of Lions Clubs International.
The objects of the CIO are to apply the funds held for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes. This includes donations to charitable organisations connected to Lions Clubs International.
ORGANISATION
Under the terms of the Constitution, the current President, Secretary and Treasurer of the Bexhill-on-Sea Lions Club are Trustees for 1 year although may be re-elected to serve for another 1 year period, plus up to nine other members of the club as elected by the club who may serve for up to four years.
The Trustees who served during the year under review are set out on Page 1.
Meetings of the Trustees are usually held monthly following the Club's business meeting.
FINANCIAL REVIEW
In the previous financial year we were adversely affected by the Covid-19 pandemic restricting our fund-raising activities. However, in the year to 30 June 2022 we were able to hold many more fundraising events.
In the year under review, the war in Ukraine started and LCIF launched an appeal for funds to assist the refugees in whichever country they found themselves. Bexhill on Sea Lions Club made a donation to that appeal of £1,000 from its general funds and in addition received donations from the public and the profits from fundraising events held by others, to forward on to LCIF. Those amounts have been treated as Restricted funds in the accounts and at the year end we held £30 still to be sent on.
Other than those amounts relating to the LCIF Ukraine Appeal, the financial statements show donations and fund-raising activities generated £25,117 (2021 £9,913). The costs of raising funds amounted to £7,020 (2021 £1,144).
Donations, awards distributed and spending on charitable activities totalled £20,293 (2021 £5,547). Details of this amount are set out in the notes to the accounts.
Unrestricted reserves at the end of the year were £31,066, £6,070 higher than at the start of the year.
RESERVES POLICY
At their regular meetings the Trustees receive reports of income and expenditure related to the activities of the Club. Where it is thought appropriate, funds are reserved so that the Trustees could always meet their responsibilities for contracted supplies and could refund monies to participators if an event was cancelled.
Also, where a donation has been agreed by the Trustees, funds are reserved to cover this until payment is made.
The Trustees do not consider any other reserves are necessary as applications for donations are always considered in the light of the funds available.
Page 2
BEXHILL-ON-SEA LIONS CLUB (CIO)
REPORT OF THE TRUSTEES (continued)
RISK MANAGEMENT
The Trustees have examined the major strategic and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that necessary steps can be taken to minimise these risks.
As a part of this process, the Trustees take advice from officers appointed by Lions District 105SE to ensure compliance with legislation concerning health and safety and the protection of vulnerable persons. The Trustees also keep their insurance policies under review and take advice from Lions' insurance advisors.
TRUSTEES' RESPONSIBILITIES
Law applicable in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departure disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue its activities.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
APPROVED BY THE TRUSTEES ON 29 MARCH 2023
SIGNED ON BEHALF OF THE TRUSTEES:
S Edwards - Chair of Trustees
Page 3
BEXHILL-ON-SEA LIONS CLUB (CIO)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2022
| Note INCOMING RESOURCES Generated funds Fund-raising activities 2 Charter Dinner Tail Twister and raffles Interest on late paid Gift-Aid claim Donations Donations 3 Grants received Gift Aid claimed Bank interest received Members' contributions to charitable funds TOTAL INCOMING RESOURCES FOR YEAR RESOURCES EXPENDED Cost of raising funds 4 Charitable Activities Lions International, National & District Appeals 5 Other Grants and Donations 6 Costs incurred for Charitable Activities 7 Operating costs 8 NET INCOMING / -OUTGOING RESOURCES TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD |
Restricted Un- Total "Admin" Total restricted "Charity" Fund 2022 - 17,144.69 17,144.69 17,144.69 - - - 3,346.50 3,346.50 - - - 231.23 231.23 - - - - - 5,700.13 7,972.60 13,672.73 - 13,672.73 - 290.00 290.00 - 290.00 - 1,790.45 1,790.45 437.91 2,228.36 - 2.69 2.69 - 2.69 - - - 2,274.17 2,274.17 5,700.13 27,200.43 32,900.56 6,289.81 39,190.37 Restricted Un- Total "Admin" Total restricted "Charity" Fund 2022 7,020.16 7,020.16 - 7,020.16 5,670.13 1,650.00 7,320.13 - 7,320.13 - 11,031.98 11,031.98 - 11,031.98 - 1,940.80 1,940.80 - 1,940.80 - 548.74 548.74 5,227.55 5,776.29 5,670.13 22,191.68 27,861.81 5,227.55 33,089.36 30.00 5,008.75 5,038.75 1,062.26 6,101.01 - 23,458.51 23,458.51 1,536.72 24,995.23 30.00 28,467.26 28,497.26 2,598.98 31,096.24 |
Total 2021 9,164.86 - 66.25 2.06 748.15 - 2,027.21 - 1,776.64 |
|---|---|---|
| 13,785.17 | ||
| 1,143.85 1,200.00 3,267.25 1,080.25 2,447.37 |
||
| 9,138.72 | ||
| 4,646.45 20,348.78 |
||
| 24,995.23 |
Page 4
BEXHILL-ON-SEA LIONS CLUB (CIO)
BALANCE SHEET AT 30 JUNE 2022
| CURRENT ASSETS Bank account - Charity fund PayPal account - Charity fund Bank account - Administration fund CURRENT LIABILITIES Grant received for event being held after the year-end Peace Poster Prize from District 105SE held FUNDS Unrestricted Funds Charitable Administration Restricted Funds Held for LCIF Ukraine Appeal |
2022 28,454.52 42.74 2,598.98 31,096.24 - 31,096.24 28,467.26 2,598.98 31,066.24 30.00 31,096.24 |
2021 24,619.12 299.39 1,536.72 26,455.23 1,360.00 100.00 1,460.00 24,995.23 23,458.51 1,536.72 24,995.23 - 24,995.23 |
2021 24,619.12 299.39 1,536.72 |
|---|---|---|---|
| 24,995.23 | |||
| 23,458.51 1,536.72 |
|||
| 24,995.23 - |
|||
| 24,995.23 |
The notes on pages 6 to 8 form part of these financial statements
Approved by the Trustees on 29 March 2023
Signed on behalf of the Trustees:
S Edwards - Chairman of Trustees
Page 5
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022
1 ACCOUNTING POLICIES
The financial statements have been prepared on the receipts and payments basis under the historical cost convention and in accordance with the Statement of Recommended Practice issued by the Charity Commission.
2 FUND-RAISING INCOME
| Green fairy trails Bexhill Youth Talent Event (BYTE) Easter and Christmas hampers Santa's Grotto Bexhill 100 cream teas Laser show sales "You Have Been Flamingoed" Bexhill Iights-on event Quiz, Cheese and wine Platinum Jubilee event Christmas street collections Bexhill Festival Bexhill Chamber of Commerce & Tourism Sales of donated Books, CDs and DVDs Other Santa Dash Murder Mystery Evening Vintage Swing Crafts sales Donated proceeds of sale of goods 3 DONATIONS RECEIVED Restricted donations received Which were for onward transmission to the LCIF Appeal for the Victims of the Ukraine war Unrestricted donations were Total donations received |
2022 3,595.44 1,872.20 1,401.05 1,374.05 1,365.95 1,262.60 1,204.00 1,094.31 1,068.00 1,067.72 886.17 370.10 300.00 227.02 56.08 - - - - - 17,144.69 2022 5,700.13 7,972.60 13,672.73 |
2021 - - 253.00 - - - 3,992.00 - - - 594.56 - - 1,492.74 69.14 190.00 242.00 320.71 1,158.09 852.62 |
|---|---|---|
| 9,164.86 | ||
| 2021 - 748.15 |
||
| 748.15 |
Page 6
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022
| 4 COSTS OF RAISING FUNDS Bexhill Festival Green Fairy Trail Lights-on Bexhill Laser Show Jubilee event Santa Dash expenses Bexhill 100 Cream Teas Easter and Christmas hampers for raffles Quiz, Cheese and Wine costs and ingredients Bexhill Youth Talent Event (BYTE) Santa's Grotto costs Sundry fund-raising costs Repairs to equipment Lottery Licence ` New card readers Storage boxes Folding tables High-Viz vests Rope and road pins Goto bags and contents New floodlight Flamingos and signs Murder Mystery evening prizes Vintage Swing event costs Crafts for re-sale Packing for Books, CDs and DVD sales New games Sweets for Christmas collections Postage and delivery charges Repairs to items being sold PayPal fees and charges Total |
2022 115.75 554.65 265.60 407.16 480.07 388.80 396.64 571.47 656.42 1,261.05 310.47 31.40 87.99 20.00 273.60 260.26 321.00 329.10 168.94 88.56 29.99 - - - - - - - - - 1.24 7,020.16 |
2021 - 43.00 - - - - - - - - - - 20.00 - - - - - - - 427.54 25.00 64.50 204.21 21.80 19.98 45.00 237.58 10.74 24.50 1,143.85 |
|
|---|---|---|---|
| 5 LIONS INTERNATIONAL, NATIONAL & DISTRICT APPEALS |
Restricted Un- restricted |
2022 | 2021 |
| International Fund (LCIF) - General fund | - 500.00 500.00 |
- | |
| International Fund (LCIF) - Ukraine refugee appeal | 5,670.13 1,000.00 6,670.13 |
- | |
| International Fund (LCIF) - Lebanon Appeal | - - - - 150.00 150.00 - - - - - - - - - |
100.00 | |
| South East District - Youth Appeal | 150.00 | ||
| South East District - Air Ambulance appeal Multi-District Youth Appeal Multi-District India Appeal |
350.00 100.00 500.00 |
||
| Total | 5,670.13 1,650.00 7,320.13 |
||
| 1,200.00 |
Page 7
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022
| NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022 |
||
|---|---|---|
| 6 OTHER GRANTS AND DONATIONS Tri-ride machine for local man Warming up the Homeless (2 donations) Defibrillator for Bexhill Street Pastors Furniture for four local residents The Footbridge Project All Systems Row Carpets for two Optivo residents New cooker for retired nun Bexhill Diabetes Support Group Wave Arts for Graffiti Wall Pit Stop Youth Trust Schools Big Sing Bexhill Heritage Seeds of Hope project All Saints Primary School Bexhill Senior Citizens Club Shoes and bag for homeless man Microwave for local resident Sophia Wood Wheelchair Air Ambulance RRV appeal 1066 Specials Strive Café Ltd Bexhill Charter Trustees - Taxi & Tea East Sussex County Fund CBT for 2 Bexhill youngsters ESCC Children's Service (new bed for Bexhill resident) Optivo - new wardrobe for Bexhill resident Custom Café St Leonards Makers - face masks for hospital use Cycle without age Sevenoaks Lions Club Christmas Cards for Charter House Acrylic copy of Peace Poster winning entry Sidley Christmas Parade Total 7 COSTS INCURRED FOR CHARITABLE ACTIVITIES Storage garage rent In-house printing costs, print cartridges, paper etc. Peace Poster Competition entry fees and costs Message In A Bottle - purchase of bottles and labels Special Needs Knockout - net of other Lions Club contributions Total |
2022 4,617.00 1,100.00 966.00 729.00 500.00 500.00 490.00 388.00 325.00 300.00 250.00 200.00 180.00 174.00 100.00 100.00 59.99 52.99 - - - - - - - - - - - - - - - 11,031.98 2022 980.00 304.94 527.96 127.90 - 1,940.80 |
2021 |
| - - - - - - - - - - 350.00 - - - - - - - 728.40 500.00 325.00 300.00 250.00 200.00 130.00 110.00 100.00 50.00 50.00 50.00 45.00 31.96 31.89 |
||
| 3,252.25 | ||
| 2021 980.00 158.28 15.00 - 58.03 - |
||
| 1,095.25 |
Page 8
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022
| 8 OPERATING COSTS International, District & Multi-District Dues Charter dinner expenses Insurance Website domain renewals Postage Computer costs Members welfare Regalia, bannerettes, medals and engraving Bank and payment processing charges Raffle prizes - administration fund Certificates of Appreciation Gift for retiring president Gift for Independent Examiner Sundry Total |
"Charity" "Admin" 2022 Fund Fund Total - 2147.09 2147.09 - 3032.02 3032.02 44.25 - 44.25 - - - - - - - - - - 18.84 18.84 56.90 - 56.90 216.82 2.60 219.42 - 27.00 27.00 - - - 28.47 - 28.47 88.95 - 88.95 113.35 - 113.35 548.74 5,227.55 5,776.29 |
2021 1,896.19 100.00 44.25 59.94 7.80 7.21 14.00 27.25 142.58 25.50 6.95 75.20 - 40.50 |
|---|---|---|
| 2,447.37 |
9 REMUNERATION AND EXPENSES
No remuneration payments were made to any person who served as a Trustee during the year. Trustees are permitted to claim mileage expenses to charitable events arranged by the Charity although no such claims were made in the year.
Page 9
BEXHILL-ON-SEA LIONS CLUB (CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BEXHILL-ON-SEA LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022 I report on the financial stalements of the CIO for the year ended 30 June 2022, which are sel out on pages 4 to 9. Res onslbllltles and basls of r As the charity Iruslees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l I report in respect of my examination of the accounts C8rried out under section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Inde endent examlnerf3 Statement I have completed my examination. I confirm that no material mattèrs have come lo my allenlion in connection with the examination, which gives me cause to believe Ih8t in any m818rial r8spect accounting records w8re not kept in accordance with section 130 of the Act or the accounts do nol accord wllh the accounting fecords. I have no concerns and have come across no other mallers in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. Signed Dated .. It D Z Kidd MAAT Honey Barrell Limited Chartered Accounlanls 53 Gildredge Road Easlboume East Sussex BN214SF Page 10