Ysceifiog Village Hall CIO
Financial Statements For the Year Ended 30[th] April 2025
Charity Number 1174448
Ysceifiog Village Hall CIO
Index To The Financial Statements
For the Year Ended 30[th] April 2025
| Page | |
|---|---|
| Charity Information | 2 |
| Trustees’ Report | 3-5 |
| Receipts and Payments | 6 |
| Notes to the Financial Statements |
7 |
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Ysceifiog Village Hall CIO
For the Year Ended 30[th] April 2025
CHARITY INFORMATION
TRUSTEES Mark Jones Chair/Trustee from 08 February 2023 Alison Martindale Trustee from 18 September 2024 Tracy Young Trustee from 18 September 2024 Andrew Coomber Trustee from 26 June 2024 David Pownall Secretary from 26 June 2024 Mary Atthews Trustee from 26 June 2024 Bill Sutton Trustee from 26 June 2024 Llinos Sutton Trustee from 26 June 2024 Elizabeth Abbot Treasurer from 26 June 2024 Sean Kearns Trustee from 26 June 2024 Reverend Anne Hooper Trustee from 26 June 2024 Carolyne Brown Trustee from 24 February 2023 Ann Rowlands Trustee from 08 February 2023 Kenneth Brown Trustee from 24 February 2023
CHARITY NUMBER 1174448
BANKERS
Barclays Bank plc and Santander
CONTACT INFORMATION
Mark Jones
Address of Ysceifiog Village Hall
Ysceifiog Village Hall Ysceifiog Holywell Flintshire CH8 8NJ
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Ysceifiog Village Hall CIO
Trustees’ Report
The Trustees present their annual report with the accounts of the charity for the Year Ended 30[th] April 2025.
THE OBJECTS OF THE CHARITY
The objects of Ysceifiog Village Hall CIO (hereinafter referred to as YVH) are:
THE OBJECTS OF THE CIO ARE TO MANAGE THE VILLAGE HALL AND TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF THE PARISH OF YSCEIFIOG ("AREA OF BENEFIT") WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, AGE, DISABILITY, NATIONALITY, RACE OR POLITICAL, RELIGIOUS OR OTHER OPINIONS THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE OF THE SAID INHABITANTS.
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The Charity meets the Charity Commission's public benefit criteria under both the advancement of education, the advancement of citizenship or community development headings.
GOVERNANCE AND MANAGEMENT STRUCTURE
CIO - FOUNDATION Registered 31 Aug 2017.
The administrative work of the Ysceifiog Village Hall CIO is carried out by the executive committee or by delegation to a sub-committee who report to regular Trustee meetings. Meetings are normally held six times a year at the village hall and at the Annual General meeting. They aim to make decisions together. Dates and times of these meetings are published.
ACHIEVEMENTS AND PERFORMANCE IN THE YEAR
Ysceifiog Village Hall CIO continues to manage Ysceifiog Village Hall for the benefit and enjoyment of inhabitants in the Parish of Ysceifiog. The area covers the villages of Afonwen, Babell, Lixwm and Ysceifiog. The Parish area is also consistent with the boundaries that covers the administrative community Council known as Ysceifiog Community Council.
Ysceifiog Village Hall CIO continues to collaborate with St. Mary’s Church, Ysceifiog, and Berthen Chapel, Lixwm to nurture local community activities and events that encourages community participation and reduces social isolation. Community activities and events nurtured are mainly held at Ysceifiog Village Hall. These include a monthly Saturday event during the winter and spring months called ‘Saturday Social’ which is open to all age groups. The venture was born out of the Warm Spaces initiative, following the cost of living and energy crisis. The lead organisations were the Village Hall CIO and St. Mary’s Church, but Berthen Chapel also partnered up with us as well. The Saturday Social
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provides a warm space for a few hours for inhabitants of the parish and surrounding areas. The initiative offers food and refreshments. We continue to find the foot-through for people attending the Saturday Social tends to measure between 18 – 30 people per session. We have had a mixture of families and children attending, but also those of the older generation. We identified a number of people (who attend) provide informal care and support for loved ones with dementia. The unpaid carers have felt able to bring those who they care for along to our Saturday Social feeling confident that the environment is safe and without prejudice.
The village hall has also encouraged and nurtured other groups to form and use our village hall as a venue. These groups include ‘Friday Friends’ which is a monthly luncheon group for the over 55’s, Whist (card game) which we found our farming community tends to support and a fortnightly bingo session. We also have volunteers who organise community films sessions twice a month. Community Film, Bingo and Whist sessions fundraise for Ysceifiog Village Hall in helping us maintain our financial position. Other hirers of our hall include our local community choir called Cor-y-Llan and a local Pilates instructor who offers weekly Pilates sessions. Sunday School Superstars and Messy Church also utilise our village hall two out of four Sundays per month. They provide valuable time and service to both children and families. The village hall also continues to organise its annual panto in December; we commission a travelling panto to bring their performance to Ysceifiog Village Hall, it is well attended by residents of all ages. Ysceifiog Village Hall CIO continues to maintain accessible technology, with our mobile Wi-Fi in our hall, this is well received by our local community, particularly when fayres are held. Other local members of our community also fundraise for our village hall an example being the reestablishment of the annual Christmas Fayre November 2024. We have become established through local social media to promote the village hall, locally and further afield. This led to the establishment of our very own website during this financial period of 2024 – 2025 which we commissioned. We also continue to have usual private hires of children’s parties and funeral teas. We’ve also had local businesses hire our hall as a venue to provide staff training. We’ve also noticed an increase in enquiries to hire our hall which is encouraging.
Our community council continue to use our venue to hold their community council meetings. They have continued with offers of financial support in helping us maintain the fabric of the building as well as promoting community cohesion. We began work during the 2024 – 2025 period with a project to have the windows and external door of our village hall replaced given they had become dilapidated. We successfully obtained a grant through Cadwyn Clwyd which afforded us to commission an Architect to help design and plan the project that met local conservation planning regulations given our hall is a Grade II listed building and within a conservation area.
PLANS FOR FUTURE PERIODS
As Indicated earlier in our report we now have our own website. We are anecdotally aware our website is being accessed through our conversations with local residents and also local narrative. This we believe has led to an increase in enquiries for the hire of our hall. However, we recognise we still have work to complete getting our newly formed website more established. In conjunction with this our CIO started discussions to plan ahead for the improvement of internal aesthetics once we were in a position where the
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windows and external door project was completed. We recognised that to make our hall more market attractive to potential hirers a substantive scheme of redecoration was necessary once we were in a position of having windows and external door replaced.
However, the Village Hall CIO continues with its ongoing maintenance commitment such as regular fire safety checks and annual central heating checks so that the hall remains in good running order. The CIO continues to review energy efficiency measures as well as improving the fabric of the building. We have loosely discussed as a Village Hall CIO the potential to consider further energy conservation projects subject to discussions with our local authority conservation planning officer and the availability of grants. The CIO in the future will also explore improving our kitchen facility. The CIO continues to maintain its Public Liability Insurance which also includes indemnity for our trustees and committee members.
The Village Hall CIO will endeavour to maintain and support local community groups and events that take place at our venue. As indicated earlier we are turning to information technology to promote community activities and events that benefits the inhabitants of Ysceifiog community and parish. The CIO will continue to advertise and promote the village hall as a space to hire, whether it be for children’s parties, funeral teas or business using our facility for training. The Committee will continue to hold events to raise money towards the running cost and also to help other charities within and outside our community and parish area.
Ysceifiog Village Hall remains committed to community participation for our small rural area and will endeavour to work to increase the involvement of Ysceifiog community residents in activities at our village hall and in involvement in the running of the organisation itself.
FINANCIAL REVIEW
YVHs' policy on reserves is to hold sufficient resources to continue the charitable activities of the YVH should income and fundraising activities fall short.
Any surplus funds which are not likely to be needed to pay for activities are placed on deposit to earn interest.
Furthermore there is an ever increasing need for us to ensure that those to whom we direct our resources are the most suitable recipient and that we continue our prudent management of outgoings.
We need to increase these unrestricted funds in order to meet any unforeseen expenditure that may occur, for example property repairs.
Approved by the Trustees on
Signed on its behalf
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Ysceifiog Village Hall CIO
| Ysceifiog Village Hall CIO | Ysceifiog Village Hall CIO | Ysceifiog Village Hall CIO | Ysceifiog Village Hall CIO | |||
|---|---|---|---|---|---|---|
| Ysceifiog Village Hall CIO |
1174448 | CC16a | ||||
| Receipts andpayments accounts | ||||||
| For the period from |
Period start date | To |
Period end date | |||
| 01/05/2024 | 30/04/2025 | |||||
| Section A Receipts and payments | ||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||
| A1 Receipts | ||||||
| Grants | 5,978 | 1,224 | 7,202 | 200 | ||
| ~~F~~ees | 2,869 | 2,869 | 2,679 | |||
| ~~E~~vents | 4,038 | 4,038 | 2,184 | |||
| ~~E~~E | - | - | - | |||
| ~~D~~onations | 276 | 276 | 416 | |||
| ~~I~~nterest | 72 | 72 | 77 | |||
| Other in | 61 | 61 | 34 | |||
| Adjustment | - 49 | - 49 | - | |||
| Sub total(Gross income for AR) |
13,245 |
1,224 | - | 14,469 | 5,590 | |
| A2 Asset and investment sales, (see table). |
||||||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| Sub total | - | - | - | - | - | |
| **Total receipts ** | 13,244.94 | 1,224 | - | 14,469 | 5,590 | |
| A3 Payments | ||||||
| Wages | 819 | 819 | 480 | |||
| Phone/Internet/Web | 915 | 915 | - | |||
| Print & Stat. | 239 | 239 | 466 | |||
| Utilities | 3,482 | 3,482 | 2,264 | |||
| Equipment | 30 | 30 | - | |||
| Insurance | 1,052 | 1,052 | 1,039 | |||
| Maintenance | 1,096 | 1,224 | 2,320 | 357 | ||
| Snack | 193 | 193 | 1,382 | |||
| Resources/Events | 1,602 | 1,602 | 161 | |||
| Other Out | 173 | 173 | 624 | |||
| **Sub total ** | 9,601.06 | 1,224 | - | 10,825 | 6,772 | |
| A4 Asset and investment purchases, (see table) |
||||||
| - | - | - | - | |||
| - | - | - | - | |||
| **Sub total ** | - | - | - | - | - | |
| Totalpayments | 9,601 | 1,224 | - | 10,825 | 6,772 | |
| Net of receipts/(payments) | 3,644 | - | - | 3,644 | - 1,182 | |
| A5 Transfers between funds | - | - | - | - | - | |
| A6 Cash funds lastyear end | 23,062 | - | - | 23,062 | 24,244 | |
| Cash funds thisyear end | 26,706 | - | - | 26,706 | 23,062 | |
Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Unrestricted funds |
Restricted funds |
Endowment funds |
|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | ||
| B1 Cash funds | Cash Account | 577.34 | - | - |
| Bank Current Account | 25,578.43 | - | - | |
| Contingency/Savings | 550.18 | - | - | |
| Total cash funds | 26,706 | - | - | |
| (agree balances with receipts and payments account(s)) |
OK | OK | OK |
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Ysceifiog Village Hall CIO
Notes forming part of the Financial Statements for the Year Ended 30[th] April 2025
1 ACCOUNTING POLICIES
Basis of Accounting
The Financial Statements have been prepared in accordance with the guidelines of the Charity Commission on a receipts and payments basis.
2 FUNDS
Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Unrestricted Funds
The Trustees have resolved that the financial reserves of the Charity should be reviewed on a regular basis and that adequate provision is made for unforeseen expenses whilst also being minded that reserves should not be held without valid reason.
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