Ysceifiog Village Hall CIO
Financial Statements For the Year Ended 30[th] April 2024
Charity Number 1174448
Ysceifiog Village Hall CIO
Index To The Financial Statements
For the Year Ended 30[th] April 2024
| Page | |
|---|---|
| Charity Information | 2 |
| Trustees’ Report | 3-5 |
| Receipts and Payments | 6 |
| Notes to the Financial Statements |
7 |
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Ysceifiog Village Hall CIO
For the Year Ended 30[th] April 2024
CHARITY INFORMATION
TRUSTEES
Mark Jones Ann Rowlands Kenneth Brown Carolyne Brown
CHARITY NUMBER 1174448
BANKERS Barclays Bank plc and Santander CONTACT INFORMATION Mark Jones Address of Ysceifiog Village Hall Ysceifiog Village Hall Ysceifiog Holywell Flintshire CH8 8NJ
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Ysceifiog Village Hall CIO
Trustees’ Report
The Trustees present their annual report with the accounts of the charity for the Year Ended 30[th] April 2024.
THE OBJECTS OF THE CHARITY
The objects of Ysceifiog Village Hall CIO (hereinafter referred to as YVH) are:
THE OBJECTS OF THE CIO ARE TO MANAGE THE VILLAGE HALL AND TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF THE PARISH OF YSCEIFIOG ("AREA OF BENEFIT") WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, AGE, DISABILITY, NATIONALITY, RACE OR POLITICAL, RELIGIOUS OR OTHER OPINIONS THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE OF THE SAID INHABITANTS.
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The Charity meets the Charity Commission's public benefit criteria under both the advancement of education, the advancement of citizenship or community development headings.
GOVERNANCE AND MANAGEMENT STRUCTURE
CIO - FOUNDATION Registered 31 Aug 2017.
The administrative work of the Ysceifiog Village Hall CIO is carried out by the executive committee or by delegation to a sub-committee who report to regular Trustee meetings. Meetings are normally held six times a year at the village hall and at the Annual General meeting. They aim to make decisions together. Dates and times of these meetings are published.
ACHIEVEMENTS AND PERFORMANCE IN THE YEAR
Ysceifiog Village Hall CIO continues to manage Ysceifiog Village Hall for the benefit of inhabitants in the Parish of Ysceifiog. The area covers the villages of Afonwen, Babell, Lixwm and Ysceifiog. The Parish area is also consistent with the boundaries that covers the administrative community Council known as Ysceifiog Community Council.
Ysceifiog Village Hall CIO has continued its work in collaboration with St. Mary’s Church, Ysceifiog, and Berthen Chapel, Lixwm to nurture local community activities and events that encourages community participation and reduces social isolation. Community activities and events nurtured are mainly held at Ysceifiog Village Hall. These include a monthly Saturday event during the winter and spring months called ‘Saturday Social’ which is open to all age groups. The venture was born out of the Warm Spaces initiative, following the cost of living and energy crisis. The lead organisations were the Village Hall
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CIO and St. Mary’s Church, but Berthen Chapel also partnered up with us as well. The Saturday Social provides a warm space for a few hours for inhabitants of the parish and surrounding areas. The initiative offers hot food, a finger buffet and refreshments. We have found the foot-through for people attending the Saturday Social tends to measure between 18 – 30 people per session. We have had a mixture of families and children attending, but also those of the older generation. We identified a number of people (who attend) provide informal care and support for loved ones with dementia. The unpaid carers have felt able to bring those who they care for along to our Saturday Social feeling confident that the environment is safe and without prejudice.
The village hall has also encouraged and nurtured other groups to form and use our village hall as a venue. These groups include ‘Friday Friends’ which is a monthly luncheon group for the over 55’s, Whist (card game) which we found our farming community tends to support and a fortnightly bingo session. We also have volunteers who organise community films sessions twice a month. Both Community Film and Bingo sessions fundraise for Ysceifiog Village Hall in helping us maintain our financial position. Other hirers of our hall include our local community choir called Cor-y-Llan and a local Pilates instructor who offers weekly Pilates sessions. Sunday School Superstars and Messy Church also utilise our village hall two out of four Sundays per month. They provide valuable time and service to both children and families. The village hall also organises an annual panto in December; we commission a travelling panto to bring their performance to Ysceifiog Village Hall, it is well attended by residents of all ages. Ysceifiog Village Hall CIO had also started work to introduce accessible technology, we have introduced mobile Wi-Fi to our hall, this has been well received by our local community, particularly when fayres are held. Village Hall committee members organised a craft fayre to fundraise for both the village hall and local church. Those selling their goods were able to use their chip and pin services by accessing our wi-fi. We also started to utilise local social media to promote the village hall, locally and further afield. We also started to discuss and explore Ysceifiog Village Hall having its own website in the period that covers this report. We also continue to have usual private hires of children’s parties and funeral teas. We’ve also had local businesses hire our hall as a venue to provide staff training.
Ysceifiog Village Hall CIO also held an afternoon tea on the day of the Kings Coronation in 2023. We did this with the collaborative support of our Community Council. Our community council also use our venue to hold their community council meetings. They have also supported the village hall with offers of financial support in helping us maintain the fabric of the building. The village hall also successfully gained a grant so that we could replace our lighting system with energy efficient lighting with the intention to reduce our energy costs. The new lighting system has been well received.
PLANS FOR FUTURE PERIODS
Ysceifiog Village Hall CIO initiated the start of two projects from April 2024. These being the replacement of windows and doors due to the current windows and doors becoming dilapidated and exploring the idea of introducing a website for our village hall with the
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intention of improving community awareness of the village hall to increase usage and generate income. The CIO will report on the progress made in the 2024-2025 financial statement.
The Village Hall CIO will continue with its ongoing maintenance commitment such as regular fire safety checks and annual central heating checks so that the hall remains in good running order. The CIO will continue to review energy efficiency measures as well as improving the fabric of the building. This will include window and door replacements with the necessary conservation teams at Flintshire County Council given our village hall is a Grade II listed building. The CIO in the future will also want to explore improving our kitchen facility but will in the first instance concentrate on windows and door replacement. The CIO continues to maintain its Public Liability Insurance which also includes indemnity for our trustees and committee members.
The Village Hall CIO will endeavour to maintain and support local community groups and events that take place at our venue. As indicated earlier we are turning to information technology to promote community activities and events that benefits the inhabitants of Ysceifiog community and parish. The CIO will continue to advertise and promote the village hall as a space to hire, whether it be for children’s parties, funeral teas or business using our facility for training. The Committee will continue to hold events to raise money towards the running cost and also to help other charities within and outside our community and parish area.
Ysceifiog Village Hall remains committed to community participation for our small rural area and will endeavour to increase the involvement of Ysceifiog community residents in activities at our village hall and in involvement in the running of the organisation itself.
FINANCIAL REVIEW
YVHs' policy on reserves is to hold sufficient resources to continue the charitable activities of the YVH should income and fundraising activities fall short.
Any surplus funds which are not likely to be needed to pay for activities are placed on deposit to earn interest.
Furthermore there is an ever increasing need for us to ensure that those to whom we direct our resources are the most suitable recipient and that we continue our prudent management of outgoings.
We need to increase these unrestricted funds in order to meet any unforeseen expenditure that may occur, for example property repairs.
Approved by the Trustees on
Signed on its behalf
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Ysceifiog Village Hall CIO Statement of Financial Activities
Accounts for year ending 31st April 2024 Receipts and Payments Basis
| Unrestricted | Restricted | 2024 | 2023 | ||||
|---|---|---|---|---|---|---|---|
| Receipts | £ | £ | £ | £ | |||
| Grants | 200.00 | - | 200.00 | ||||
| Fees/Hire | 2,679.23 | - | 2,679.23 | ||||
| Events | 2,183.59 | - | 2,183.59 | ||||
| Donations | 416.00 | - | 416.00 | ||||
| Interest | 77.28 | - | 77.28 | ||||
| Other in | 34.07 | - | 34.07 | ||||
| Total Receipts | 5,590.17 | - | 5,590.17 | 8,898.52 | |||
| Payments | |||||||
| Caretaking | 480.00 | - | 480.00 | ||||
| Rent | - | - | - | ||||
| Phone & Internet | 465.50 | - | 465.50 | ||||
| Utilities | 2,263.57 | - | 2,263.57 | ||||
| Equipment | - | - | - | ||||
| Insurance | 1,039.29 | - | 1,039.29 | ||||
| Maintenance | 356.79 | 356.79 | |||||
| events out | 1,381.99 | - | 1,381.99 | ||||
| Resources | 161.08 | - | 161.08 | ||||
| Other Out | 623.50 | - | 623.50 | ||||
| Total Payments | 6,771.72 | - | 6,771.72 | 8,740.04 | |||
| Surplus/Deficit for Year | - | 1,181.55 |
- | - | 1,181.55 |
158.48 | |
| Opening cash balance | 461.09 | - | 461.09 | 221.34 | |||
| Opening bank balance | 17,125.77 | - | 23,782.53 | 23863.80 | |||
| Plus : Surplus for Year | - | 1,181.55 |
- | - | 1,181.55 |
158.48 | |
| Balance carried Forward | 16,405.31 | - | 23,062.07 | 24,243.62 |
Statement of assets and liabilities at the end of the year :
| Cash Funds | ||
|---|---|---|
| Closing Cash Account | 617.45 | 461.09 |
| Closing Bank Account | 15,910.58 | 17,125.77 |
| Contingency | 6,012.51 | 6,140.80 |
| Savings | 521.53 | 515.96 |
| Total Cash Funds | 23,062.07 | 24,243.62 |
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Ysceifiog Village Hall CIO
Notes forming part of the Financial Statements for the Year Ended 30[th] April 2024
1 ACCOUNTING POLICIES
Basis of Accounting
The Financial Statements have been prepared in accordance with the guidelines of the Charity Commission on a receipts and payments basis.
2 FUNDS
Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Unrestricted Funds
The Trustees have resolved that the financial reserves of the Charity should be reviewed on a regular basis and that adequate provision is made for unforeseen expenses whilst also being minded that reserves should not be held without valid reason.
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