## **Trustees’ Annual Report for the period**
**From** _01/09/2020_ **Period start date To** _31/08/2021_ **Period end date**
**Charity name:** _Sheffield Beekeepers' Association_
**Charity registration number:** _1174443_
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_The objects of the Association are:_
_a) To promote, support and further the craft_
_of amateur Beekeeping,_
_b) To raise awareness and educate the_
_general public about the importance of_
_bees and beekeeping to the environment._|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|_Sheffield Beekeepers' Association is open_
_to all beekeepers and people interested in_
_bees and beekeeping in Sheffield and_
_surrounding areas._
_By working with our own experienced_
_beekeepers and guest experts the_
_Association undertook the wide range of_
_bee and beekeeping related activities, as_
_well as_
_beekeeping education projects including:_
_- teaching apiary - the place where the_
_colonies of honey bees are kept and_
_participants can have_
_practical sessions led by the experienced_
_beekeepers;_
_- provision of a forum for members to meet,_
_discuss and learn about beekeeping;_
_- provision of lectures on the monthly basis_
_with talks by experienced beekeepers,_
_presentations, question_
_and answer sessions;_
_- provision of workshops for novices,_
_beginners and experienced beekeepers_
_alike, including how to_
_manage bees and how to produce honey_
_and allied products;_
_- provision of advice on beekeeping issues_
_via the email or phone;_
_- provision of an annual open Honey Show_
_- the event to celebrate the end of the_
_beekeeping season by_
_showing beekeepers' hive products and_
_compete for prizes._|
|||_Association aims to educate the public of_
_the importance of bees in the environment_
_and the value of bees_
_to agriculture in their role as pollinators, by:_
_- providing educational visits to_
_schools/organisations to complement the_
_study of bees;_
_- attending local shows and provide_
_displays on all aspects of beekeeping;_
_- holding an annual open Honey Show - the_
_event to celebrate the end of the_
_beekeeping season by_
_showing beekeepers' hive products and_
_compete for prizes;_
_- providing a taster session - a practical_
_session by the hive, where participants can_
_learn the introductory_
_information about the craft of beekeeping,_
_run by volunteer beekeepers;_
_- providing Association's news by an e-mail_
_to subscribers;_
_- running the Association's website with the_
_information and news related to beekeeping_
_and Association_
_itself;_
_- providing the swarm collection service to_
_the public to offer the humanely option of_
_dealing with_
_swarms/feral colonies of bees compering to_
_pest control option._
_Projects and activities are publicised_
_through website, newsletter and local_
_businesses._|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_The trustees are aware of the Charity_
_Commission’s public benefit guidance and_
_have taken it into_
_account when exercising any powers or_
_duties to which the guidance is relevant._|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|_Para 1.20_|**_Membership:_**
_SBKA continues to be buoyant regarding its_
_membership figures._
_We had 54 new members that joined us._
_We have a total of 280 active members of_
_which 210 are full members, 23 are partner_
_members, 10 country members, 2 junior_
_members & finally 35 local members._
_The aim of membership secretary is to be_
_organised in the processing of membership_
_applications and renewals, fully optimising_
_the ER2 data programme._
**_Events:_**
_Elinor Turner took over this role in_
_November 2020 whilst we were still in the_
_midst of the pandemic._
_Whilst some lockdown restrictions had_
_been lifted, there were still significant_
_restrictions on gatherings of people face to_
_face. As a consequence, monthly meetings_
_had not resumed at the Nether Edge club._
_To that end, social events were completely_
_curtailed, and for the entire year, monthly_
_meetings were conducted via ‘zoom’._
_We have had some very notable speakers_
_giving us presentations at these meetings;_
_Margaret Murdin; Bill Cadmore; Neville_
_Dearden; Sheffield’s own Bronwen White_
_and Phil Khorassandjian to name but a few._
_We hope to return to more face-to-face_
_meetings and social events as the Covid_
_situation allows._
_Sarah Romanowski and Elinor have made_
_some progress in establishing a ‘Beginners_
_group’ and possibly a Mentoring system_
_with a view to supporting the transition from_
_a complete novice Beekeeper to a more_
_confident and independently competent_
_one._
**_Training & Exams:_**
_a. Beginners’ Course – 30 students were_
_enrolled on the main, 10-session course._
_This is a far lower number than previous_
_years but quite remarkable nevertheless_
_given the pandemic. All of the 2021 course_
_was by Zoom (as was the major part of the_
_2020 course). We hope to restore the face_
_to face teaching sessions in 2022 if a_|
_suitable venue can be secured that affords social distancing, ventilation and space for over 100 students – since we promised all those who attended by Zoom only that they could also attend the face to face sessions when they were restored. Some students attended a hands on practical session at the Rivelin Apiary on a wet Sunday (and enjoyed it!) but very little face to face sessions have taken place – all due to Covid of course. b. Regional Courses There were no regional courses held in the last year. c. Exams 4 Basic Assessments with 1 pass & 2 credits and 1 distinction d. Module Exams None taken in March but 2 candidates booked for the November exams._ _**Activities with schools & the public:** a. There were no school visits._ _**Procurement:** It has been another strange year with only limited contact between members. Most members have been respectful of others personal space when collecting their orders and for that we thank you. We try to offer variety and make a small profit for the benefit of the association and the shop is now open to other local associations. Roger Lyons has made himself available for members to collect most days and we are grateful to him for the use of his time but it is likely that in the future we will try and limit collections to limited days and times as he also has a private life. We will advertise these when a decision has been made We have maintained our stock of essential equipment by using alternative suppliers and made use of additional storage space at Manor Oaks Farm to enable us to buy in larger quantities for the benefit of members. We have been able to source most of our normal stocks but there have been shortages and unfortunately waiting periods have been longer than we would have liked particularly of imported items as the haulier problem has also had an effect on supply. We have tried to keep members informed and have offered temporary equipment loans or alternatives where necessary. This year we decided to breed all our Queens and Colonies in Sheffield and with the help of a small number of members managed to provide all that we needed and_
_I would like to thank those who provided them for their dedication and support. Unfortunately, the store at Manor Oaks is unlikely to be available in the future and also the long-term use of the Garage on Kingfield Road is in doubt. We are therefore desperately seeking an alternative store in the near vicinity. Without an alternative store we will not be able to offer such a varied range._ _**Bee breeding:** 19 colonies provided to members with local stock._ _**Social Events:** The Covid -19 restrictions once again stymied us, with no social events held._ _**Apiaries:** a. Sawmill Apiary came through the winter healthy and strong, managed by a dedicated and enthusiastic team. Normally, it is invaluable in providing hands on training on Sunday mornings and to our beginners’ course participants, but sadly, because of Covid-19 this didn’t happen. b. We continued with our presence at Fulwood apiary,established few years ago, benefiting from one volunteer who has taken on the role of apiary manager. c. Our Rivelin apiary sadly is in need of a boost. Whilst we took 8 colonies into winter, we lost two to isolation starvation and currently have six. Because of heavy Nosema infections we were unable to contribute to our bee breeding programme, and additionally, the weakened colonies were unable to contribute a honey crop. On a positive note, the site was cleared of some rubbish and the dry-stone walling skills of Paul French were evident in the boundary wall to the rear of the decking._ _**Long Term Plans:** a. Still exploring ideas to purchase or lease a field. b. Our plans for decking out the Sawmill apiary have been delayed due to matters outside our control, but we are hopeful that this will still go ahead. c. The council plan improvements to the Sawmill site. We are hopeful that our facilities at the Sawmill apiary will be improved and enlarged as part of this._
_**Sponsorship:** None sought, none received._ _**Swarm Collectors:** 18 members are registered on eR2 and were kept busy collecting swarms, though less than last year. As usual there were some interesting locations to which our collectors were called, some of which were unreachable or inaccessible within building structures. One interesting, successful collection, was made at the Northern General Hospital where our Chairs’ climbing experience came into play. Assisted by a roped access team, he abseiled down one side of the Clock Tower building to collect a swarm that had been in place for several days, evidenced by the wax comb they’d built. Manipulating a nuc at height was certainly challenging!_ _**Helpers:** a. Trainers – Bron White, John Shaw, Marion Watson, Robert Jemilianowicz, Jeff Dale, Roger Lyons, Sharron Henderson, Phil Khorassandjian, Steven Cooper b. Apiary teams – Ian Smith, Roger Lyons, Sharron Henderson, Dorothy Birks, Paul Durkin, Pete O'Callaghan, Bronwen White, Steve Taylor, Elinor Turner, Phil Khorassandjian c. All of the many Rivelin apiary volunteers. Especial thanks to regular helpers, Paul French, Pete O' Callaghan, Paul Durkin, Peter Minchin, Roger Lyons, Elinor Turner, Sarah Romanowski. d. Trustees for their diligence and devotion e. Equipment loan and coordination: Ian Smith, Roger Lyons, Peter Minchin f. Bee breeding programme: Bronwen White, g. Library: Andrzej Kurpiel._
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
||||
Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**_Unrestricted income_**
_The results for the year and financial_
_position are set out in the Statement of_
_Financial_
_Activities and the Balance Sheet. Total_
_incoming resources £38,187 (2019/20:_
_£43,563)._
_Resources_
_expended_
_were_
_£24,249 (2019/20: £33,976). The surplus for_
_this year was £13,938 (2019/20: £9,587)._
**_Restricted income_**
_The Association didn’t receive any restricted_
_grant income in 2020/21._
**_Expenditure_**
_Total_
_expenditure_
_reached_
_£24,249_
_(2019/20: £37,976). The Association spent_
_£19,452_
_(2019/20:£32,628)_
_on_
_the_
_charitable activities such as provision of_
_lectures and teaching apiary, and £4,797_
_(2019/20: £5,348) on raising funds such as_
_membership capitation payments. The_
_Association_
_made_
_good_
_progress_
_in_
_achieving the goals for the year despite_
_the global pandemic._|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|_The Trustees have considered the reserves_
_required, with reference to the guidance_
_published by the Charity Commission. The_
_Trustees aim to maintain free reserves in_
_unrestricted funds at a level which equates_
_to_
_approximately_
_three_
_months_
_of_
_unrestricted charitable expenditure. The_
_trustees consider that this level will provide_
_sufficient_
_funds_
_to_
_respond_
_to_
_the_
_Association’s risk register, its obligations_
_and ensure that support and governance_
_costs are covered._
_The balance held as unrestricted funds at 31_
_August 2021 was £70,046, which is_
_regarded as free reserves. The Committee_
_agreed that the most appropriate level of_
_reserves should be kept at the level of_
_£3,000._
_The current level of reserves is therefore_
_higher than is needed and the trustees_
_agreed that excess of free reserves will be_
_transferred to designated fund – HQ Fund._
_The trustees consider this fund to be_
_primarily an investment fund held to_
_generate income and aim to ensure the_
_stability of the set charitable objectives of the_
_association._|
|Amount of reserves held|Para 1.22|_£70,046_|
|Reasons for holding zero
reserves|Para 1.22||
Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|_The organisation provides goods and_
_services directly as part of the charity's_
_objects:_
_- The organisation charges the membership_
_fee on the behalf of the British Beekeepers_
_Association_
_(BBKA) as a registered charity: England_
_and Wales no_ _1185343.,_
_- The organisation charges fees for places_
_on courses,_
_-The organisation provides a Bulk_
_Purchase Scheme for members where_
_organisation gets a discount_
_for bulk purchasing beekeeping equipment_
_from a suppliers, and sell them to the_
_organisation members_
_at a reduced price comparing to the RRP._
_-The organisation sells a beekeeping_
_products to the public within the small-scale_
_trading exemption,_
_- The organisation sells donated_
_beekeeping related goods._|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|_CIO Association Constitution_|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|_CIO_|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|_Appointment of charity trustees_
_1. Elected charity trustees:_
_(a) At the first annual general meeting of_
_the members of the Association all the_
_elected charity trustees shall retire from_
_office;_
_(b) At every subsequent annual general_
_meeting of the members of the Association,_
_one-half of the elected charity trustees shall_
_retire from office. If the number of_
_elected charity trustees is not two or a_
_multiple of two, then the number nearest_
_to one-half shall retire from office, but if_
_there is only one charity trustee, they_
_shall retire;_
_(c) The charity trustees to retire by rotation_
_shall be those who have been longest in_
_office since their last appointment or_
_reappointment. If any trustees were last_
_appointed or reappointed on the same day_
_those to retire shall (unless they_
_otherwise agree among themselves) be_
_determined by lot;_
_(d) Vacancies so arising may be filled by_
_the decision of the members at the annual_
_general meeting; any vacancies not filled at_
_the annual general meeting may be_
_filled as provided in sub-clause (e) of this_
_clause;_
_(e) The members or the charity trustees_
_may at any time decide to appoint a new_
_charity trustee, whether in place of a charity_
_trustee who has retired or been_
_removed in accordance with clause 15_
_(Retirement and removal of charity_
_trustees), or as an additional charity_
_trustee, provided that the limit specified in_
_clause 12(3) on the number of charity_
_trustees would not as a result be_
_exceeded;_
_(f) A person so appointed by the members_
_of the Association shall retire in_
_accordance with the provisions of sub-_
_clauses (b) and (c) of this clause. A_
_person so appointed by the charity trustees_
_shall retire at the conclusion of the_
_annual general meeting next following the_
_date of his appointment, and shall not_|
_be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting. (g) One of the places on the Board of Trustees shall be reserved for a novice member (less than one year’s membership) of the Association. 2. Reappointment of charity trustees: Any person who retires as a charity trustee by rotation or by giving notice to the Association is eligible for reappointment._
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|_New committee members are presented_
_with the SBKA Trustee induction pack_
_based on the Charity Commission_
_Guidance._|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|_Under umbrella of The British Beekeepers_
_Association (BBKA) a registered charity:_
_England and Wales no. 1185343._|
|Relationship with any
related parties|Para 1.51|_Partnership with British Beekeepers_
_Association and other Beekeepers'_
_Associations to deliver training_
_courses for novices, beginners and_
_experienced beekeepers alike._|
|Other|||
## **Reference and Administrative details**
|Charity name|_Sheffeld Beekeepers' Association_|
|---|---|
|Other name the charity uses|_Sheffield BKA_
_SBKA_|
|Registered charity number|_1174443_|
|Charity’s principal address|_109 Carr Road, Walkley, Sheffield, S6 2WY_|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||_Jeff Dale_|_Procurement Officer_|||
||_Paul Durkin_|_Chair_|||
||_Robert Jemilianowicz_|_Treasurer_|||
||_Phil Khorassandjian_|_Education Officer_|||
||_Helene Pigott_|_Examinations Officer_|||
||_Sarah Romanowski_|_Membership Secretary_|||
||_Elinor Turner_|_Events Officer_|||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
||||||
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||||||
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||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|_Paul Durkin_||
|---|---|---|
||_Paul Durkin_||
||
_Chair_||
||_01/11/2021_||
||_01/11/2021_||
**Trustees Report and Accounts for the year ended: 31[st] August 2021 FINANCIAL REVIEW**
**Independent Examiner’s report on the accounts Report to the Trustees/ members of Sheffield Bee Keepers’ Association (CIO)**
**Overview**
## **Unrestricted income**
The results for the year and financial position are set out in the Statement of Financial Activities and the Balance Sheet. Total incoming resources £38,187 (2019/20: £43,563). Resources expended were £24,249 (2019/20: £33,976). The surplus for this year was £13,938 (2019/20: £9,587).
## **Restricted income**
The Association didn’t receive any restricted grant income in 2020/21.
## **Expenditure**
Total expenditure reached £24,249 (2019/20: £37,976). The Association spent £19,452 (2019/20: £32,628) on the charitable activities such as provision of lectures and teaching apiary, and £4,797 (2019/20: £5,348) on raising funds such as membership capitation payments The Association made good progress in achieving the goals for the year despite the global pandemic.
## **Going concern**
The Trustees have reviewed the SBKA’s financial position and consequently believe there are sufficient resources to manage any foreseeable operational or financial risks. The Trustees therefore consider that there is a reasonable expectation that SBKA has adequate resources to continue in operational existence for the foreseeable future.
For this reason, the Trustees are happy to adopt the ‘going concern’ basis of accounting in preparing the accounts.
## **Reserves Policy**
The Trustees have considered the reserves required, with reference to the guidance published by the Charity Commission. The Trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately three months of unrestricted charitable expenditure. The trustees consider that this level will provide sufficient funds to respond to the Association’s risk register, its obligations and ensure that support and governance costs are covered
The balance held as unrestricted funds at 31 August 2021 was £70,046, which is regarded as free reserves. The Committee agreed that the most appropriate level of reserves should be kept at the level of £3,000.
The current level of reserves is therefore higher than is needed and the trustees agreed that excess of free reserves will be transferred to designated fund – HQ Fund. The trustees consider this fund to be primarily an investment fund held to generate income and aim to ensure the stability of the set charitable objectives of the association.
**----- Start of picture text -----**
Sheffield Beekeepers' Association (CIO)
Statement of Financial Activities
for the year ending 31 August 2021
Prior Prior Prior
Unrestricted Restricted
Total Funds Year Year Year
Funds Funds
Note 2020 2019 2018
£ £ £ £ £ £
Incoming resources
Income and endowments from:
Donations and legacies 3 11,450 11,450 13,076 13,411 14,323
Charitable activities 4 25,803 25,803 31,351 24,486 20,693
Trading and fundraising activities 5 927 927 1,136 2,034 2,062
Investments 6 7 7
Total Income 38,187 0 38,187 45,563 39,931 37,077
Resources expended
Expenditure on:
Raising funds 7 4,797 4,797 5,348 5,333 5,779
Charitable activities 8 19,452 19,452 32,628 23,965 16,310
Total Expenditure 24,249 24,249 37,976 29,298 22,089
Net income 13,938 0 13,938 7,587 10,633 14,988
Transfers between funds 24,401
Net movement in funds 13,938 0 13,938 7,587 10,633 39,389
Reconciliation of funds:
Total funds brought forward 57,608 0 57,608 50,021 39,389 0
Total funds carried forward 71,546 0 71,546 57,608 50,021 39,389
**----- End of picture text -----**
**----- Start of picture text -----**
Sheffield Beekeepers Association (CIO)
Balance Sheet as at 31 August 2021
Unrestricted Restricted Total Prior year Prior year Prior year
Note Funds Funds Funds 2020 2019 2018
£ £ £ £ £ £
Fixed assets:
Tangible Assets 9 1,130 - 1,130 610 - -
Total Fixed Assets 1,130 - 1,130 610 - -
Current assets:
Stocks 10 19,594 19,594 16,113 11,467 11,468
Debtors 11 2,371 2,371 1,961 4,387 1,442
Cash at Bank and in hand 12 48,031 1,500 49,531 42,425 35,554 29,262
Prepaid expense 13 24 24 32 130 92
Total Current Assets 70,019 1,500 71,519 60,531 51,538 42,265
Liabilities:
Creditors falling due within one year 14 860 860 3,115 1,176 2,508
Prepaid income 15 243 243 418 341 368
Total Current Liabilities 1,103 1,103 3,533 1,517 2,876
Net Current assets 68,916 1,500 70,416 56,998 50,021 39,389
Total assets less current liabilities 70,046 1,500 71,546 57,608 50,021 39,389
-
Creditors: Amounts falling due after
more than one year
Net Assets 70,046 1,500 71,546 57,608 50,021 39,389
Funds of the Association:
Unrestricted income funds 16 70,046 - 70,046 56,108 46,521 37,889
Restricted income fund 17 - 1,500 1,500 1,500 3,500 1,500
Total Association Funds 70,046 1,500 71,546 57,608 50,021 39,389
**----- End of picture text -----**
Approved by the trustees on and signed on their behalf by:
PAUL DURKIN CHAIR of TRUSTEES
**Notes to the accounts**
## **Note 1. Accounting policies**
This financial statement has been prepared with regard to Charities SORP (FRS 102) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2015).
## **Note 2. Related party transactions and trustees’ expenses and remuneration**
The Trustees all give their time and expertise freely without any form of remuneration or other benefit in cash or kind. Expenses paid to the trustees in the year totalled £0.00.
## **Note 3. Analysis of Income - Donations and legacies**
**----- Start of picture text -----**
Note 3. Analysis of Income - Donations and legacies
Unrestricted Restricted Prior year Prior year Prior year
Total funds
Analysis funds funds 2020 2019 2018
£ £ £ £ £ £
Membership subscriptions 9,765 9,765 9,613 9,745 8,310
Gift Aid 1,288 1,288 1,441 1,532 1,295
Donations and gifts 27 27 23 134 218
General grants 0 2,000 2,000 1,500
Donated goods 370 3,000
Total 11,450 0 11,450 13,076 13,411 14,323
**----- End of picture text -----**
The _Gift Aid Claim_ represents repayment for 143 (2019/20: 163) membership subscriptions made between 01/09/2020 and 31/08/2021.
J. Housden, S. Soady and K. Williamson to kindly support our charity by donating goods to the value of £466.00, and of that £370 were sold and is included in the _Donated goods_ and goods to the value of £96 are used by the charity.
**Note 4. Analysis of Income – Charitable Activities**
**----- Start of picture text -----**
Note 4. Analysis of Income – Charitable Activities
Prior year Prior year Prior year
Total funds
Analysis 2020 2019 2018
£ £ £ £
Annual Bulk Purchase 19,288 27,287 15,254 14,017
Queen rearing 4,320 645 3,080 2,600
Beginners’ Course 2,125 3,419 3,653 3,540
Microscopy Course - - 1,200 225
Microscopy Bulk Purchase - - 1,174 -
Basic Assessment - - 105 210
Practical Sessions - - 20 45
General Husbandry Course - - - 40
Educational Sessions - - - 17
Swarm Collection 71
Total 25,803 31,351 24,486 20,693
**----- End of picture text -----**
## **Note 5. Analysis of Income - Trading and fundraising activities**
**----- Start of picture text -----**
Note 5. Analysis of Income - Trading and fundraising activities
Prior year Prior year Prior year
Total funds
Analysis 2020 2019 2018
£ £ £ £
Honey Sale 927 1,079 1,686 1,269
Fundraising Activities (BBQ Event, 204 615
Candle Sale 56 144 178
Total 927 1,136 2,034 2,062
**----- End of picture text -----**
Sheffield Beekeepers’ Association is an official supplier of honey to Sheffield City Council/JG Graves Woodland Discovery Centre. Over 47% of honey has been sold through the Centre.
## **Note 6. Analysis of Investment**
**----- Start of picture text -----**
Note 6. Analysis of Investment
Total funds
Analysis
£
Saving Account 7
**----- End of picture text -----**
A business saving account opened with The Co-operative Bank to deposit surplus cash whilst earning interest.
**Note 7. Analysis of Expenditure – Raising Funds**
|Note 7. Analysis of Expenditure – RaisingFunds|Note 7. Analysis of Expenditure – RaisingFunds||||
|---|---|---|---|---|
|**Analysis**|**Total funds**|Prioryear|Prioryear|Prioryear|
|||2020|2019|2018|
||**£**|£|£|£|
|Membership– capitation|4,466|4,791|4,761|3,937|
|Honeyand Candle expenses|72|187|220|118|
|FundraisingActivities(BBQEvent,|26|19|155|104|
|Accounts Independent Examiner|100|100|100|100|
|AGM|-|108|63|8|
|Trustee expenses|-|74|15|24|
|Depreciation|133|68|-|-|
|Donation and donatedgoods|-|-|-|1,398|
|Office expenses|-|1|-|2|
|Token of Appreciation|-|-|-|89|
|**Total expenditure**||5,348|5,314|5,779|
|**on raising funds**|**4,797**||||
**Note 8. Analysis of Expenditure – Charitable Activities**
**----- Start of picture text -----**
Note 8. Analysis of Expenditure – Charitable Activities
Prior year Prior year Prior year
Total funds
Analysis 2020 2019 2018
£ £ £ £
Annual Bulk Purchase (CS) 14,689 26,539 15,246 12,921
Apiary Supplies and Maintenance 272 2,390 2,623 406
Microscopy Bulk Purchase - - 1,878 -
Beginners’ Course 609 1,281 1,213 1,439
EFB/SWM 180 1,338
Educational Supplies and - 24 659 70
Microscopy Course - - 621 64
Speakers 100 248 533 285
Honey Show - - 342 424
Library 32 - 274 12
Module Assessments - - 192 120
Basic Assessment 44 - 181 331
Web/IT 331 269 147 83
Sheffield Queen Rearing 3,173 539
General Husbandry/Bee health/ - - 59 76
Swarm Collection 21
Total expenditure
19,452 32,628 23,968 16,231
on charitable activities
**----- End of picture text -----**
## **Note 9. Independent examiner remuneration**
The independent examiner’s remuneration constituted an examination fee of £100.00.
## **Note 10. Tangible Assets**
Under the new structure of CIO charity, the Association adapted a new Fixed Asset Policy. This states a capitalisation limit of over £500.00 for items of equipment. Attractive and Portable Items of equipment that fall below the capitalisation limit of £500.00 are recorded on the Equipment Inventory (e.g. single digital camera purchased for £100.00).
## **Note 11. Stocks**
Stocks held for sale are measured at the lower of the cost and net realisable value of the separate items of stock or groups of similar items.
## **Note 12. Debtors**
Debtors include amounts owed to the Association for the provision of goods and services. Debtors are measured at their recoverable amounts.
**Note 13. Cash at bank and in hand**
Cash at bank includes restricted funds of £1,500.00 from JG Graves Charitable Trust.
## **Note 14. Prepaid expense**
Prepaid expenses consist mainly of the Domain renewal till February 2026 for remaining five years in value of £24.00.
## **Note 15 Creditors falling due within one year**
Liabilities are amounts due to creditors and are measured at their settlement amount.
## **Note 16 Prepaid income**
Prepaid income consists of prepaid membership subscription for the 2021/22 year as well as course fees.
## **Note 17 Analysis of charitable funds**
The Association funds consist the unrestricted fund that is for use at the discretion of the Trustees in furtherance of the general charitable objectives. Within the unrestricted funds the designated fund – HQ Fund was established by the Trustees to provide resource for SBKA head quarters. As of 31 August 2021 the value of the HQ Fund was £67,046.
## **Note 18 Analysis of restricted fund**
The Restricted fund contains the remaining grant of £1,500 from JG Graves Charitable Trust 2018.
_______________________________________________________________
SBKA Treasurer
Robert Jemilianowicz
## **Trustees Report and Accounts for the year ended: 31[st] August 2021**
## **FINANCIAL REVIEW**
## **Independent Examiner’s report on the accounts**
## **Report to the Trustees/ members of Sheffield Bee Keepers’ Association (CIO)**
## **On the accounts for the year ended 31 August 2021**
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to: • examine the accounts under section 145 of the Charities Act,
• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
• to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
• to keep accounting records in accordance with section 130 of the Charities Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Signed Joanne Gleig ACA 5.11.21
87 Cowlishaw Road, Sheffield S11 8XG