## **Trustees’ Annual Report for the period**
## **From** _01/09/2019_ **Period start date To** _31/08/2020_ **Period end date**
**Charity name:** _Sheffield Beekeepers' Association_
## **Charity registration number:** _1174443_
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_The objects of the Association are:_
_a) To promote, support and further the craft_
_of amateur Beekeeping,_
_b) To raise awareness and educate the_
_general public about the importance of bees_
_and beekeeping to the environment._|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|_Sheffield Beekeepers' Association is open to_
_all beekeepers and people interested in bees_
_and beekeeping in Sheffield and surrounding_
_areas._
_By working with our own experienced_
_beekeepers and guest experts the_
_Association undertook the wide range of bee_
_and beekeeping related activities, as well as_
_beekeeping education projects including:_
_- teaching apiary - the place where the_
_colonies of honey bees are kept and_
_participants can have_
_practical sessions led by the experienced_
_beekeepers;_
_- provision of a forum for members to meet,_
_discuss and learn about beekeeping;_
_- provision of lectures on the monthly basis_
_with talks by experienced beekeepers,_
_presentations, question_
_and answer sessions;_
_- provision of workshops for novices,_
_beginners and experienced beekeepers_
_alike, including how to_
_manage bees and how to produce honey_
_and allied products;_
_- provision of advice on beekeeping issues_
_via the email or phone;_
_- provision of an annual open Honey Show -_
_the event to celebrate the end of the_
_beekeeping season by_
_showing beekeepers' hive products and_
_compete for prizes._
_Association aims to educate the public of the_
_importance of bees in the environment and_
_the value of bees_|
|||_to agriculture in their role as pollinators, by:_
_- providing educational visits to_
_schools/organisations to complement the_
_study of bees;_
_- attending local shows and provide displays_
_on all aspects of beekeeping;_
_- holding an annual open Honey Show - the_
_event to celebrate the end of the beekeeping_
_season by_
_showing beekeepers' hive products and_
_compete for prizes;_
_- providing a taster session - a practical_
_session by the hive, where participants can_
_learn the introductory_
_information about the craft of beekeeping,_
_run by volunteer beekeepers;_
_- providing Association's news by an e-mail_
_to subscribers;_
_- running the Association's website with the_
_information and news related to beekeeping_
_and Association_
_itself;_
_- providing the swarm collection service to_
_the public to offer the humanely option of_
_dealing with_
_swarms/feral colonies of bees compering to_
_pest control option._
_Projects and activities are publicised through_
_website, newsletter and local businesses._|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_The trustees are aware of the Charity_
_Commission’s public benefit guidance and_
_have taken it into_
_account when exercising any powers or_
_duties to which the guidance is relevant._|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|_Para 1.20_|**_Our shook swarm initiative to curb the_**
**_effects of EFB_**_has gone very well despite_
_covid-19. Organising a project such as this_
_presented numerous challenges such as_
_timing, logistics, materials storage, biological_
_hazard disposal and publicity._
_As amateur beekeepers, we had not_
_previously undertaken anything on this_
_scale._
_The members and the committee learnt_
_significant lessons which were:_
_• Timing – this was critical to success –_
_external temperatures need to be at least_
_15C for at least a week to enable the bees to_
_make wax and draw out the combs._
_• Logistics - sourcing frames and wax_
_foundation, together with finding storage_
_for the 8 pallets of the ready-made frames_
_took considerable effort – having space_
_agreed in advance is essential._
_• Bio-hazard - disposal of brood frames_
_which may contain EFB pathogens_
_should be by burning, either in members’_
_gardens or allotments, or by the SBKA at an_
_appropriate site. Alas, Covid19 meant that_
_the fire brigade banned garden fires. After_
_research we learnt we could double-bag_
_them and place them in general waste bins –_
_Sheffield burns its rubbish so pathogens_
_were guaranteed to be effectively destroyed._
_• Publicity - getting the message out there_
_was relatively straightforward as we_
_have our own newsletter which is read by_
_both members and other interested people._
_We learnt however that the message needs_
_to be repeated, and repeated again to_
_ensure that the message reached as many_
_beekeepers as possible. Additionally, to_
_reach non-members who don’t receive the_
_newsletter, we arranged with Radio_
_Sheffield to discuss the subject live on air._
_• Finance - To maximise the benefits of this_
_initiative, SBKA subsidised by 50% the cost_
_of materials, and was open to all_
_amateur/part-time Sheffield beekeepers,_
_whether Association members or not. The_
_necessary materials and equipment for_
_shook swarms for an estimated 500 hives,_
_including sterilising hives was estimated at_
_up to £20,000. The grants contributed 25%_
_of the anticipated costs; the remainder from_
_SBKA reserves._
_We learnt that through a coordinated effort_
_by the association’s members and other_|
_beekeepers, the initiative has been effective and had, and will continue to have, a significant benefit to Sheffield’s bees In summary, the success of the project was such that NBU Inspectors found that most members in areas of risk had treated their bees when contacted. To the best of SBKA’s knowledge the project was 100% successful in stemming the disease amongst our members. This was a unique project that went well and hopefully will encourage other BKAs to take on a similar initiative for the benefit of one of nature’s essential pollinators._ _**Membership:** In summary there were 292 members at the meeting date of which 41% are females, compared with 274 (43% females) at the date of the last AGM. We have had another successful year of recruitment with 18 new members. Total membership grew by 7% year on year (15% 2018/19)._ _**Events:** Our Winter speakers program following the last AGM and the Christmas Quiz was scheduled to start in January with Dr Ryad Alsous on the subject of the black bee. Unfortunately, he was delayed in America and couldn’t make it back in time. In February we were pleased to welcome Dr Paul Cross who spoke to us on Radio Telemetric bee tracking. This was followed in March by an entertaining and valuable talk by Dhonn Atkinson, our Regional Bee Inspector, on EFB and our proposed Shook Swarm Initiative. Then everything was cut short somewhat by the corona virus, Covid-19. Subsequent meetings were held using Zoom, the first on 22 April. The second, on 8 May delivered two presentations by Bronwen White and Phil Khorassandjian on swarm control and the Pagden techniques. At this event we also welcomed Rotherham BKA members. Subsequent meetings have comprised one on our Shook Swarm experiences and then Q&A sessions._
_**Training & Exams:** a. Beginners’ Course – 40 students were enrolled on the main, 10-session course. The first three sessions were held at the Sawmill, but because of Covid-19 restrictions, the remainder were held on line via Zoom. b. Regional Courses There were no regional courses held in the_
_last year. c. Exams Because of Covid-19 restrictions, there were no exams, module study groups or practical courses held this year._ _**Activities with schools & the public:** a. Hands-on sessions at Ecclesall Woods & Rivelin Valley Allotment. b. Demonstration on oxalic acid vapourisation to treat varroa._ _**Bee breeding:** 3 colonies provided to members with local stock together with 12 virgin queens in mating nucs._ _**Social Events:** Xmas Quiz._ _**Apiaries:** a. Sawmill Apiary came through the winter healthy and strong, managed by a dedicated and enthusiastic team. Normally, it is invaluable in providing hands on training on Sunday mornings and to our beginners’ course participants, but sadly, because of Covid-19 this didn’t happen. Unfortunately, because of the unhelpful weather over the beekeeping year, only 25 jars of honey were produced. b. We continued with our presence at Fulwood apiary,established two years ago, benefiting from one volunteer who has taken on the role of apiary manager. There must be better forage in the area, as this one colony produced 54 pound jars of honey! c. Our Rivelin apiary continued to provide support to our bee breeding programme. The weather limited us to only 28 jars of honey. Many volunteers continued to help at the apiary site over the year, with thanks to all our gardeners, diggers, builders, and bee breeders_
_**Long Term Plans:** a. Still exploring ideas to purchase or lease a field._
_b. Our plans for decking out the Sawmill apiary have been delayed due to matters outside our control, but we are hopeful that this will still go ahead._
_c. We are also hopeful that our facilities at the Sawmill apiary can be improved and enlarged._
## _**Swarm Collectors:**_
_11 members on team were kept busy collecting plenty of swarms. The very hot_
_weather in late July seemed to stimulate a significant burst of swarming._ _**Sponsorship** : The Friends of Millhouses Park to kindly support our Shook Swarm Initiative in the value of £2000.00._ _**Helpers:** a. Trainers – Bron White, John Shaw, Marion Watson, Robert Jemilianowicz, Jeff Dale, Roger Lyons, Sharron Henderson, Phil Khorassandjian b. Apiary teams – Ian Smith, Roger Lyons, Sharron Henderson, Dorothy Birks, Paul Durkin, Pete O'Callaghan, Bronwen White, Steve Taylor, Stephen Ward, Phil Khorassandjian c. All of the many Rivelin apiary volunteers. Especial thanks to regular helpers, Paul French, Pete O' Callaghan, Paul Durkin, Peter Minchin, Roger Lyons, Elinor Turner, Sarah Romanowski. d. Trustees for their diligence and devotion e. Equipment loan and coordination: Ian Smith, Roger Lyons f. Bee breeding programme: Bronwen White, Paul Durkin, Neville Dearden g. Library: Andrzej Kurpiel._
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**_Unrestricted income_**
_The results for the year and financial position_
_are set out in the Statement of Financial_
_Activities and the Balance Sheet. Total_
_incoming_
_resources_
_43,563_
_(2018/19:_
_£39,931)._
_Resources_
_expended_
_were_
_£33,976 (2018/19: £29,298). The surplus for_
_this year was £9,587 (2018/19: £10,633)._
**_Restricted income_**
_The Association received £2,000 restricted_
_grant_
_income_
_in_
_2019/20,_
_which_
_was_
_expended for the purposes for which it was_
_given. This is set out in more detail in the_
_Notes to the Accounts below._
**_Expenditure_**
_Total_
_expenditure_
_reached_
_£37,976_
_(2018/19: £29,298) net of increase in stock_
_for resale. The Association spent £32,628_
_(2018/19:_
_£23,965)_
_on_
_the_
_charitable_
_activities such as provision of lectures and_
_teaching apiary, and £5,348 (2018/19:_
_£5,333)_
_on_
_raising_
_funds_
_such_
_as_
_membership capitation payments The_
_Association_
_made_
_good_
_progress_
_in_
_achieving the goals for the year despite the_
_global pandemic._|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|_The Trustees have considered the reserves_
_required, with reference to the guidance_
_published by the Charity Commission. The_
_Trustees aim to maintain free reserves in_
_unrestricted funds at a level which equates_
_to_
_approximately_
_three_
_months_
_of_
_unrestricted charitable expenditure. The_
_trustees consider that this level will provide_
_sufficient_
_funds_
_to_
_respond_
_to_
_the_
_Association’s risk register, its obligations and_
_ensure that support and governance costs_
_are covered._
_The balance held as unrestricted funds at 31_
_August_
_2020_
_was_
_£56,108,_
_which_
_is_
_regarded as free reserves. The Committee_
_agreed that the most appropriate level of_
_reserves should be kept at the level of_
_£3,000._
_The current level of reserves is therefore_
_higher than is needed and the trustees_
_agreed that excess of free reserves will be_
_transferred to designated fund – HQ Fund._
_The trustees consider this fund to be_
_primarily_
_an_
_investment_
_fund_
_held_
_to_
_generate income and aim to ensure the_
_stability of the set charitable objectives of the_
_association._|
|Amount of reserves held|Para 1.22|_£56,108_|
|---|---|---|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|_The organisation provides goods and_
_services directly as part of the charity's_
_objects:_
_- The organisation charges the membership_
_fee on the behalf of the British Beekeepers_
_Association_
_(BBKA) as a registered charity: England and_
_Wales no_ _1185343.,_
_- The organisation charges fees for places_
_on courses,_
_-The organisation provides a Bulk Purchase_
_Scheme for members where organisation_
_gets a discount_
_for bulk purchasing beekeeping equipment_
_from a suppliers, and sell them to the_
_organisation members_
_at a reduced price comparing to the RRP._
_-The organisation sells a beekeeping_
_products to the public within the small-scale_
_trading exemption,_
_- The organisation sells donated beekeeping_
_related goods._|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|_CIO Association Constitution_|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|_CIO_|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|_Appointment of charity trustees_
_1. Elected charity trustees:_
_(a) At the first annual general meeting of the_
_members of the Association all the_
_elected charity trustees shall retire from_
_office;_
_(b) At every subsequent annual general_
_meeting of the members of the Association,_
_one-half of the elected charity trustees shall_
_retire from office. If the number of_
_elected charity trustees is not two or a_
_multiple of two, then the number nearest_
_to one-half shall retire from office, but if there_
_is only one charity trustee, they_
_shall retire;_
_(c) The charity trustees to retire by rotation_
_shall be those who have been longest in_
_office since their last appointment or_
_reappointment. If any trustees were last_
_appointed or reappointed on the same day_
_those to retire shall (unless they_
_otherwise agree among themselves) be_
_determined by lot;_
_(d) Vacancies so arising may be filled by the_
_decision of the members at the annual_
_general meeting; any vacancies not filled at_
_the annual general meeting may be_
_filled as provided in sub-clause (e) of this_
_clause;_
_(e) The members or the charity trustees_
_may at any time decide to appoint a new_
_charity trustee, whether in place of a charity_
_trustee who has retired or been_
_removed in accordance with clause 15_
_(Retirement and removal of charity_
_trustees), or as an additional charity trustee,_
_provided that the limit specified in_
_clause 12(3) on the number of charity_
_trustees would not as a result be_
_exceeded;_
_(f) A person so appointed by the members_
_of the Association shall retire in_
_accordance with the provisions of sub-_
_clauses (b) and (c) of this clause. A_
_person so appointed by the charity trustees_
_shall retire at the conclusion of the_
_annual general meeting next following the_
_date of his appointment, and shall not_|
_be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting. (g) One of the places on the Board of Trustees shall be reserved for a novice member (less than one year’s membership) of the Association. 2. Reappointment of charity trustees: Any person who retires as a charity trustee by rotation or by giving notice to the Association is eligible for reappointment._
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|_New committee members are presented with_
_the SBKA Trustee induction pack based on_
_the Charity Commission Guidance._|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|_Under umbrella of The British Beekeepers_
_Association (BBKA) a registered charity:_
_England and Wales no. 1185343._|
|Relationship with any related
parties|Para 1.51|_Partnership with British Beekeepers_
_Association and other Beekeepers'_
_Associations to deliver training_
_courses for novices, beginners and_
_experienced beekeepers alike._|
|Other|||
## **Reference and Administrative details**
|Charity name|_Sheffeld Beekeepers' Association_|
|---|---|
|Other name the charity uses|_Sheffield BKA_
_SBKA_|
|Registered charity number|_1174443_|
|Charity’s principal address|_109 Carr Road, Walkley, Sheffield, S6 2WY_|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||_Jeff Dale_|_Procurement Officer_|||
||_Paul Durkin_|_Chair_|||
||_Robert Jemilianowicz_|_Treasurer_|||
||_Phil Khorassandjian_|_Education Officer_|||
||_Helene Pigott_|_Examinations Officer_|||
||_Sarah Romanowski_|_Membership Secretary_|||
||_Elinor Turner_|_Events Officer_|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|_Paul Durkin_||
|---|---|---|
||_Paul Durkin_||
||
_Chair_||
||_01/11/2020_||
||_01/11/2020_||
## **Trustees Report and Accounts for the year ended: 31[st] August 2020**
## **FINANCIAL REVIEW**
## **Independent Examiner’s report on the accounts**
## **Report to the Trustees/ members of Sheffield Beekeepers’ Association (CIO)**
On the accounts for the year ended 31 August 2020
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to: • examine the accounts under section 145 of the Charities Act,
• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
• to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## Independent examiner’s statement
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
• to keep accounting records in accordance with section 130 of the Charities Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met;
or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Signed
Joanne Gleig ACA
21.10.20 87 Cowlishaw Road Sheffield S11 8XG
## **Overview**
## **Unrestricted income**
The results for the year and financial position are set out in the Statement of Financial Activities and the Balance Sheet. Total incoming resources 43,563 (2018/19: £39,931). Resources expended were £33,976 (2018/19: £29,298). The surplus for this year was £9,587 (2018/19: £10,633).
## **Restricted income**
The Association received £2,000 restricted grant income in 2019/20, which was expended for the purposes for which it was given. This is set out in more detail in the Notes to the Accounts below.
## **Expenditure**
Total expenditure reached £37,976 (2018/19: £29,298) net of increase in stock for resale. The Association spent £32,628 (2018/19: £23,965) on the charitable activities such as provision of lectures and teaching apiary, and £5,348 (2018/19: £5,333) on raising funds such as membership capitation payments The Association made good progress in achieving the goals for the year despite the global pandemic.
## **Going concern**
The Trustees have reviewed the SBKA’s financial position and consequently believe there are sufficient resources to manage any foreseeable operational or financial risks. The Trustees therefore consider that there is a reasonable expectation that SBKA has adequate resources to continue in operational existence for the foreseeable future.
For this reason, the Trustees are happy to adopt the ‘going concern’ basis of accounting in preparing the accounts.
## **Reserves Policy**
The Trustees have considered the reserves required, with reference to the guidance published by the Charity Commission. The Trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately three months of unrestricted charitable expenditure. The trustees consider that this level will provide sufficient funds to respond to the Association’s risk register, its obligations and ensure that support and governance costs are covered
The balance held as unrestricted funds at 31 August 2020 was £56,108, which is regarded as free reserves. The Committee agreed that the most appropriate level of reserves should be kept at the level of £3,000.00.
The current level of reserves is therefore higher than is needed and the trustees agreed that excess of free reserves will be transferred to designated fund – HQ Fund. The trustees consider this fund to be primarily an investment fund held to generate income and aim to ensure the stability of the set charitable objectives of the association.
## **Sheffield Beekeepers' Association (CIO) Statement of Financial Activities**
## **for the year ending 31 August 2020**
|**Note**
**_Incoming resources_**
**Income and endowments from:**
Donations and legacies
3
Charitable activities
4
Trading and fundraising activities
5
Investments
**_Total Income_**
**_Resources expended_**
**Expenditure on:**
Raising funds
6
Charitable activities
7
**_Total Expenditure_**
**Net income**
**Transfers between funds**
**Net movement in funds**
Reconciliation of funds:
Total funds brought forward
Total funds carried forward|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Prior**
**Year**
**2019**
**Prior**
**Year**
**2018**|
|---|---|
||**£**
**£**
**£**
**£**
**£**
11,076
2,000
13,076
13,411
14,323
31,351
31,351
24,486
20,693
1,136
1,136
2,034
2,062|
||**43,563**
**2,000**
**45,563**
**39,931**
**37,078**|
||5,348
5,348
5,333
5,778
28,628
4,000
32,628
23,965
16,310|
||**33,976**
**4,000**
**37,976**
**29,298**
**22,088**|
||**9,587**
**(2,000)**
**7,587**
**10,633**
**14,988**|
||24,401|
||**9,587**
**(2,000)**
**7,587**
**10,633**
**39,389**|
||46,521
3,500
50,021
39,389
0.00
**56,108**
**1,500**
**57,608**
**50,021**
**39,389**|
## **Sheffield Beekeepers Association (CIO) Balance Sheet as at 31 August 2020**
|**Note**
**_Fixed assets:_**
Tangible Assets
9
**Total Fixed Assets**
**_Current assets:_**
Stocks
10
Debtors
11
Cash at Bank and in hand
12
Prepaid expense
13
**Total Current Assets**
**_Liabilities:_**
Creditors falling due within one
year
14
Prepaid income
15
**Total Current Liabilities**
**Net Current assets**
**Total assets less current liabilities**
Creditors: Amounts falling due after
more than one year
**Net Assets**
**_Funds of the Association:_**
Unrestricted income funds
16
Restricted income fund
17
**Total Association Funds**|**Unrestricted**
**Restricted**
**Total**
Prior year
Prior year
**Funds**
**Funds**
**Funds**
2019
2018|
|---|---|
||£
£
£
£
£
610
-
610
-
-|
||610
-
610
-
-|
||16,113
16,113
11,467
11,468
1,961
1,961
4,387
1,442
40,925
1,500
42,425
35,554
29,262
32
32
130
92|
||**59,031**
**1,500**
**60,531**
51,538
42,264
3,115
3,115
1,176
2,508
418
418
341
368|
||**3,533**
**3,533**
1,517
2,876
|
||55,498
1,500
56,998
50,021
39,389
|
||56,108
1,500
57,608
50,021
39,389
-
|
||56,108
1,500
57,608
50021
39,389|
||56,108
-
56,108
46,521
37,889
-
1,500
1,500
3,500
1,500|
||**56,108**
**1,500**
**57,608**
50,021
39,389|
Approved by the trustees on and signed on their behalf by:
PAUL DURKIN CHAIR of TRUSTEES
**Notes to the accounts**
## **Note 1. Accounting policies**
This financial statement has been prepared with regard to Charities SORP (FRS 102) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2015).
## **Note 2. Related party transactions and trustees’ expenses and remuneration**
The Trustees all give their time and expertise freely without any form of remuneration or other benefit in cash or kind. Expenses paid to the trustees in the year totalled £74.40. These expenses were made up of one Trustee reimbursed for Hornet Conference.
**Note 3. Analysis of Income - Donations and legacies**
The _Gift Aid Claim_ represents repayment for 163 (2018/19: 172) membership subscriptions made between 01/09/2019 and 31/08/2020.
_General grants_ by Friends of Millhouses Park to kindly support our Shook Swarm Initiative in the value of £2000.00.
**Note 4. Analysis of Income – Charitable Activities**
## **Note 5. Analysis of Income - Trading and fundraising activities**
Sheffield Beekeepers’ Association is an official supplier of honey to Sheffield City Council/JG Graves Woodland Discovery Centre. Over 50% of honey has been sold through the Centre.
**Note 6. Analysis of Expenditure – Raising Funds**
## **Note 7. Analysis of Expenditure – Charitable Activities**
**----- Start of picture text -----**
Prior year Prior year
Total funds
Analysis 2019 2018
£ £ £
Annual Bulk Purchase (CS) 26,539.22 15,245.87 12,921.43
Apiary Supplies and 2,389.84 2,623.47 406.44
Microscopy Bulk Purchase - 1,877.81 -
Beginners’ Course 1,281.00 1,213.47 1,438.52
EFB/SWM 1,338.29
Educational Supplies and 23.98 658.74 70.00
Microscopy Course - 620.80 64.00
Speakers 247.75 532.60 285.00
Honey Show - 342.20 424.00
Library - 274.00 12.10
Module Assessments - 192.11 120.00
Basic Assessment - 181.10 330.65
Web/IT 269.33 147.00 82.80
Sheffield Queen Rearing 538.61
General Husbandry/Bee - 59.00 76.00
Total expenditure
32,628.02 23,968.17 16,230.94
on charitable activities
**----- End of picture text -----**
## **Note 8. Independent examiner remuneration**
The independent examiner’s remuneration constituted an examination fee of £100.00.
## **Note 9. Tangible Assets**
Under the new structure of CIO charity, the Association adapted a new Fixed Asset Policy. This states a capitalisation limit of over £500.00 for items of equipment. Attractive and Portable Items of equipment that fall below the capitalisation limit of £500.00 are recorded on the Equipment Inventory (e.g. single digital camera purchased for £100.00).
## **Note 10. Stocks**
Stocks held for sale are measured at the lower of the cost and net realisable value of the separate items of stock or groups of similar items.
**Note 11. Debtors**
Debtors include amounts owed to the Association for the provision of goods and services. Debtors are measured at their recoverable amounts.
## **Note 12. Cash at bank and in hand**
Cash at bank includes restricted funds of £1,500.00 from JG Graves Charitable Trust.
## **Note 13. Prepaid expense**
Prepaid expenses consist mainly of the Domain renewal till February 2026 for remaining six years in value of £28.80.
## **Note 14 Creditors falling due within one year**
Liabilities are amounts due to creditors and are measured at their settlement amount.
## **Note 15 Prepaid income**
Prepaid income consists of prepaid membership subscription for the 2020/21 year
as well as course fees.
## **Note 16 Analysis of charitable funds**
The Association funds consist the unrestricted fund that is for use at the discretion of the Trustees in furtherance of the general charitable objectives. Within the unrestricted funds the designated fund – HQ Fund was established by the Trustees to provide resource for SBKA head quarters. As of 31 August 2020 the value of the HQ Fund was £53,108.
## **Note 17 Analysis of restricted fund**
The Restricted fund contains the remaining grant of £1,500 from JG Graves Charitable Trust 2018.
Grants from ‘Tesco Bags of Help’ 2019 and Friends of Millhouses Park 2019 in total of £4000.00 were dispensed towards Shook Swarm Initiative to combat the EFB incursion.
The NBU consider that a technique known as a ‘shook swarm’ is not only effective for a diseased colony, but equally effective in preventing an occurrence or re-occurrence of EFB. If SBKA could shook swarm all the colonies in their apiaries in Spring, they would almost certainly eradicate the current problem.
SBKA took on the challenge of combatting the EFB incursion and recommended to all members and beekeepers in Sheffield and outlying areas who had received the disease warning from the NBU in 2019 to shook swarm all the bees in their apiaries in the Spring of 2020.
Initially we needed to ensure we had sufficient stock of the materials necessary – new wooden frames and wax foundation sheets to replace old, potentially infected combs. Once completed, brood combs would be burnt to destroy any pathogens, wooden hives sterilised by scorching with a blow torch or polystyrene hives with bleach.
Each hive would need approximately £40 of materials. To maximise the benefits of this initiative, SBKA would subsidise by 50% the cost of materials, and was open to all amateur/part-time Sheffield beekeepers, whether Association members or not. The necessary materials and equipment for shook swarms for an estimated 500 hives, including sterilising hives was estimated at up to £20,000. The above grants contributed 25% of the anticipated costs; the remainder from SBKA reserves.
The success of the project was such that NBU Inspectors found that most Sheffield beekeepers in areas of risk had shook swarmed their bees when contacted. To the best of our knowledge the project has been 100% successful in stemming the disease amongst our membership.
_______________________________________________________________
SBKA Treasurer Robert Jemilianowicz
## **Independent Examiner’s report on the accounts**
## **Report to the Trustees/ Members of Sheffield Beekeepers’ Association (CIO)**
On the accounts for the year ended 31 August 2020
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to: • examine the accounts under section 145 of the Charities Act,
• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
• to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
• to keep accounting records in accordance with section 130 of the Charities Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met;
or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Signed
Joanne Gleig ACA
21.10.20 87 Cowlishaw Road Sheffield S11 8XG