THE W W WINTER HERITAGE TRUST
Trustees Report and Accounts for the year ended 30[Th] April 2024
Charity Registration Number: 1174440
CONTENTS
| Trustees’ Report Statement of Trustees’ Responsibilities Statement of Financial Activities and Balance Sheet Notes forming part of the Accounts |
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Principal Office: 45, Midland Road, Derby DE1 2SP
Bankers: CAF Bank Ltd., West Malling, Kent ME19 4JQ
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THE FOLLOWING PERSONS SERVED AS TRUSTEES THROUGHOUT THE YEAR:
Dr Mark Hall Diane Bowler Peter Jordan -Turner Jonathan Wallis appointed 18 November 2023 Chairman Simon Vaughan
Principal Office: 45, Midland Road, Derby DE1 2SP Bankers: CAF Bank Ltd., West Malling, Kent ME19 4JQ
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THE W W WINTER HERITAGE TRUST
The trustees present this report, together with the accounts for the year ended 30[th] April 2024
AIMS, OBJECTS AND HISTORY
The constitution of the Charity was approved on 27[th] July 2017 and became a registered charity on 31[st] August 2017.
The objects of the Charity are for the public benefit to advance the education of the public in the history of photography and in particular that relating to W W Winter Ltd., the city of Derby and the East Midlands, in all its aspects by any means as the trustees see fit, including through: the presentation of public meetings and lectures; the dissemination of knowledge through appropriate publications; financial and volunteer support for the W W Winter Collection Trust and support to manage, car for, make accessible and develop the collection.
The trustees are aware of the guidance issued by the Charity Commission with regard to public benefit and believe that this requirement is met through public lectures, exhibitions and the opening of the studio premises to the public on designated Heritage Days and by appointment at other times.
CHAIR’S REPORT AND STATEMENT OF ACHIEVEMENTS AND PERFORMANCE
The Trust has continued to accession the cellar plate collection using volunteers. Good progress has been made and some 47 boxes have now been scanned and accessioned. The images are therefore available to a growing number of members of the public who are enquiring about their ancestors. The images have also been featured on social media posts, which this year, became a regular activity for the Trust. The Trust now posts every other day on ‘X’, Instagram and Facebook. These posts are also repeated on Facebook ‘Derby Past and Present’. The Trust also works with ‘Derby Uncovered’, producing copy for this bi-monthly publication, which appears in both print and online. These activities have extended the reach and impact of Winter’s. During the year, Derby Uncovered’ has taken the lease on a shop in Sadler Gate and have offered the Trust space to exhibit some of the framed images which were featured in the DMaG exhibition of 2017. A small set of postcards, greetings cards and coasters has been jointly produced and are now on sale both in Sadler Gate and at the Studio.
The studio has opened for Heritage Open Days and for private tours, including a number of social amenity groups, the RPS and the National Trust. These tours have been staffed by volunteers, and are now commenced with a purpose-made short introductory film, made by a volunteer who has a media background. Interpretation has been improved by a re-display of the studio and the inclusion of interpretation using QR codes. In addition, nine short films have been made available on You Tube by a volunteer, they include: company history, photography, tour promotion and volunteering opportunities. The Trust took a stand at the Format Festival at Derby QUAD.
Other projects for the volunteers have included continuing to draw up a list of all heritage items owned by the company, in preparation for the Trust to acquire them and a small group of volunteers has started to meet quarterly to progress research and writing up the history of the company, the owning families and the building itself.
The Trustees are mindful of the need to move the project forward and have applied to the NHLF for additional Resilience Grant Funds, to enable three additional reports to be commissioned, covering legal and
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conservation issues, in addition to creating an embedded evaluation strategy. These will be delivered in the next financial year.
Signed by: Chairman
Date: 14[th] January 2025
FINANCIAL REVIEW AND RESERVES POLICY
The Trustees are still happy that there is not a requirement for them to have a formal reserves policy save that when grants are received, they will be set aside in restricted funds to enable proper accountability for project expenditure. At present all reserves are General Reserves.
This report was approved by the Trustees on 10 December 2024 and signed on their behalf.
Signed by – Chairman.
Date: 14[Th] January 2025
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THE W W WINTER HERITAGE TRUST
STRUCTURE, GOVERNANCE AND TRUSTEES
The Charity is a Charitable Incorporated Organisation (CIO) with an association Governing Document. This was registered on 31 August 2017.
The trustees serving during the year are listed on page 3.
At every Annual General Meeting, one third of the Trustees shall retire from office (The longest serving must resign first) but they are permitted to be re-elected or re-appointed by the members. Philip Neil Ward resigned 28 October 2023 and Angela Leeson resigned 31 August 2023. Neither are seeking reelection. Members were contacted to if they were interested in becoming Trustees. Simon Vaughan completed expression of interested and was appointed and Jonathan Wallis appointed trustee and Chairman 18 November 2023.
At any one time, the constitution stipulates there should be a minimum of four Trustees with a maximum of ten. All new trustees go through an induction process.
The trustees are currently meeting at least once a month and each matter is determined by a simple majority of votes of the trustees present at the meeting, providing a quorum of at least three Trustees are present. In case of equality of votes, the Chair has a second or casting vote.
RESPONSIBILITIES OF THE TRUSTEES FOR THE ACCOUNTS
The Trustees are responsible for preparing the Trustees’ report and the financial statements in accordance with applicable law and regulations.
The trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the situation of the charity of the incoming resources and application of resources, including the income and expenditure, of the charity for the period. In preparing these financial statements the Trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Observe the methods and principles in the Charities SORP.
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Make judgements and estimates that are reasonable and prudent.
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State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the provisions of the Charity’s constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This Annual Report of the Trustees, prepared under the Charities Act 2011, was approved by the Board of Trustees on 10 December 2024
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THE W W WINTER HERITAGE TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH APRIL 2024
| Unrestricted | Restricted Total | Restricted Total | Restricted Total | Total | |
|---|---|---|---|---|---|
| Funds | Funds | 2024 | 2023 | ||
| £ | £ | £ | £ | ||
| lncoming Resources | |||||
| Voluntary income |
- |
- | - | 6 | |
| Donations | 260 | 260 | 150 | ||
| Members’ subscriptions and Gift Aid | 552 | - | 552 | 528 | |
| Activities for generating funds. | |||||
| Lectures and Open days | 173 | - | 173 | 462 | |
| Miscellaneous income | 26 | - | 26 | 4 | |
| Other incoming resources | |||||
| Book sales | 168 | - | 168 | 275 | |
| Total lncoming Resources | 1180 | 1180 | 1425 | ||
| Resources Expended | |||||
| Costs associated with fundraising activities | 12 | - | 12 | 54 | |
| Conservation costs | 71 | - | 71 | 67 | |
| Contribution to WW Winters Ltd. Volunteer costs |
85 | - | 85 | 150 | |
| Finance | 60 | - | 60 | 69 | |
| Miscellaneous Costs | 79 | - | 79 | 45 | |
| Total Resources Expended | 307 | - | 307 | 385 | |
| Net Income |
873 | - | 873 | 1040 | |
| Total funds brought forward |
2401 | - | 2401 | 1361 | |
| Total Funds carried forward | 3274 | - | 3274 | 2401 | |
BALANCE SHEET AT 30th APRIL 2024 |
|||||
| Current Assets | |||||
| Cash at Bank and in hand | 3274 | - | 3274 | 2401 | |
| Net assets | 3274 | 3274 | 2401 | ||
| Funds | |||||
| Unrestricted funds carried forward | 3274 | - | 3274 | 2401 |
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1 - ACCOUNTING POLICIES
- a) Basis of preparation:
The financial statements have been prepared in accordance with the Charities SORP FRS 102 applicable to charities preparing their accounts in accordance with FRS 102, the Financial Reporting Standard applicable in the UK and Republic of Ireland, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2019.
- b) Public benefit:
The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
- c) Preparation of the accounts on a going concern basis:
After making enquires, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its activities for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the financial. There are no material uncertainties casting doubt on going concern.
- d) Recognition of Income:
Income is included in the Statement of Financial Activities (SoFA) when: the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability.
2 - LEGACIES
The Charity received no legacies in the period.
3 - EXPENDED RESOURCES
Liabilities the Trust incurred no material expenses, except for the £2000 match funding, into Creating a sustainable future for W.W. Winter, as mentioned in the grants section .
4 - GOVERNANCE AND SUPPORT COSTS
No support costs were incurred during the period
5 - FUNDS
The Funds held by the charity are: Unrestricted funds
These are funds which can be used in accordance with the charitable objects, at the discretion of the trustees, and Designated funds
These are funds earmarked by the trustees for a particular purpose. In the year under review, the designated funds relate wholly to the NHLF grant.
6 - RELATED PARTY TRANSACTIONS
Angela Leeson, no longer a trustee, but acts as note taker for the trustee meetings, is a Director of W W Winter Limited. Transactions between these related parties are essential to the running and management of the Trust for the reasons set out the Objects (Paragraph 3 of the Constitution). All transactions between the related parties have been approved by the Trustees in the furtherance of the said Objects.
7 - OTHER MATTERS
The income of the Charity falls below that requiring an external examination of the accounts.
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The Charity received no investment income.
No Trustees' remuneration was paid in the period.
The Charity has no Fixed Assets.
The Charity is not a grant making charity.
The Charity has no employees.
The Charity had no debtors or creditors at 30th April 2024
Signed:
pia Jonathan Wallis – Chair
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