Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 10 2020 To 30 09 2021
Section A Reference and administration details
Charity name Lyme Regis Gig Club CIO Other names charity is known by Registered charity number (if any) 1174427 Orchard End Ware Lane Lyme Regis, Dorset Postcode DT7 3EX
Lyme Regis Gig Club CIO
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TonyColston | Chair | |||
| George Eyre | ||||
| Andrew Pocock | Finance | |||
| Josephine Whetlor | Secretary | |||
| Marcus Dixon | Trustee | |||
| Kate Vernon | Welfare | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted CIO (eg. trust, association, company) Trustee selection methods Elected by Club membership (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include The charity is run by a Board of Trustees elected by the club membership additional information, where under a formal Notice of Delegation. relevant, about: • Day-to-day management is delegated to a Management Committee policies and procedures elected annually at the CIO GAMM and confirmed at the AGM. adopted for the induction and training of trustees;
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The charity operates within the framework of the Cornish Pilot Gig
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• the charity’s organisational Association which in turn operates within the framework of British Rowing. structure and any wider network with which the charity The Trustees meet formally four times a year. works;
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relationship with any related The Trustees continuously review activities and plans of the Management Committee.
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parties;
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trustees’ consideration of Each Trustees takes responsibility for a key area of Club operations. major risks and the system Key areas being: Finance, Health and Safety, Training and Welfare. and procedures to manage them.
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Section C Objectives and activities
Summary of the objects of the Our objective is to promote Community participation in healthy recreation charity set out in its by providing facilities for sea rowing for the benefit of the general public. governing document Summary of the main activities undertaken for the The Club's activities advance amateur sport for all age groups (Ages 7 public benefit in relation to through to mature 80 year olds). these objects (include within this section the statutory The Club owns 5 Cornish Pilot (6 rower) Gigs and 2 (2 rower) Skiffs. declaration that trustees have had regard to the guidance During "normal times" rowing sessions are run throughout the year, issued by the Charity weather and safety permitting’ Commission on public benefit) Additional details of objectives Membership continues to be open to all. The Club, where necessary, will and activities (Optional provide financial assistance to members experiencing financial hardship information) who are on low incomes. You may choose to include No grants are made by the Club. further statements, where Club operations are carried out entirely by volunteers. relevant, about: A 3 year Strategic Plan is in place identifying key areas for further • policy on grantmaking; development and support of our members. The plan ensures that we • policy programme related meet our charitable objectives. investment; Although the COVID 19 pandemic frustrated our plan we have recovered • contribution made by well in the period 2020-2021.
- contribution made by volunteers.
Section D Achievements and performance
Summary of the main Although COVID 19 has placed a major restriction on the Club's ability to achievements of the charity provide a full recreational program we have achieved a stable base upon during the year which to return to the delivery of our full health, welfare, training and rowing experience. Annual Membership subscriptions and all rowing and gym activity have recovered well. With the easing of COVID 19 restrictions we are now fully back rowing. Cash funds are over £10,000 stronger than this time last year in part because the club has benefitted from donations of £7,430 and the sale of the pontoon totalling £1,000. Thus, we can report that although the pandemic dented our finances, we are now in a strong position to move forward into a new operating year.
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Section E Financial review
We currently have £12,922 in two deposit accounts. Brief statement of the Our Trustee Reserve is £5,001 of the above deposit which is considered charity’s policy on reserves sufficient having minimised routine expenditure during 2020. Reserves are based upon retaining a minimum of 6 months "normal" operating expenses. Principal funding sources are Membership Subscriptions and rowing fees. These were compromised in 2020-2021. Details of any funds materially Careful financial management has seen a successful recovery in our in deficit financial position. Our two current accounts held £16,738 at the end of the 2020-2021 year. Further financial review details (Optional information) In spite of the impact of COVID 19 the Trustees are confident that the You may choose to include Club has weathered the COVID storm and is now back in a sound additional information, where financial position. relevant about: Cashflow forecasts continue to guide financial decision making. • the charity’s principal sources of funds (including We will continue to adjust our financial activity appropriately if required. any fundraising); • how expenditure has We will continue to provide the best recreational sea rowing, safety, training and welfare support to the general public who become Members. supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The Club has a strong ethos and a strong management team.
We are in a strong position and have resumed our full sea rowing program.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s)[Anthony John Colston ] Position (eg Secretary, Chair, etc) Chair of Lyme Regis Gig Club CIO Trustees Date
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| Lyme Regis Gig Club | Lyme Regis Gig Club | Lyme Regis Gig Club | Lyme Regis Gig Club | Lyme Regis Gig Club | 1174427 | 1174427 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 01/10/2020 | 30/09/2021 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| membershipsubscriptions | 9,630 | - | - | 9,630 | 4,335 | ||||
| row fees andgym fees | 4,451 | - | - | 4,451 | 3,337 | ||||
| fundraising | - | - | - | - | 2,641 | ||||
| grants | 1,981 | - | 1,981 | 1,000 | |||||
| donations and sponsorships | 7,430 | - | - | 7,430 | 920 | ||||
| regatta fees and contributions | 140 | 140 | 200 | ||||||
| interest | 3 | - | - | 3 | 11 | ||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| Sub total(Gross income for _AR) _ |
21,654 | 1,981 | - | 23,635 | 12,444 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| sale of pontoons to Dorset County Council |
1,000 | - | - | 1,000 | - | ||||
| sale of Revenge pilot gig | - | - | - | - | 5,450 | ||||
| Sub total | 1,000 | - | - | 1,000 | 5,450 | ||||
| **Total receipts ** | 22,654 | 1,981 | - | 24,635 | 17,894 | ||||
| A3 Payments | |||||||||
| mooringand launch fees | 1,082 | - | - | 1,082 | 919 | ||||
| rent shed andgym | 2,080 | - | - | 2,080 | 1,275 | ||||
| repairs and maintenance exc health and safety |
1,356 | - | - | 1,356 | 1,419 | ||||
| administration inc training | 1,764 | - | - | 1,764 | 1,690 | ||||
| insurance andprof fees | 3,438 | - | - | 3,438 | 3,660 | ||||
| health and safety | 1,940 | 996 | - | 2,936 | 1,442 | ||||
| equipment | 871 | - | 871 | 2,290 | |||||
| fundraisingcosts | 70 | 70 | 515 | ||||||
| cost of attendingregatta | 150 | - | - | 150 | 560 | ||||
| bank charges | 40 | - | - | 40 | - | ||||
| **Sub total ** | 12,791 | 996 | - | 13,787 | 13,770 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| sail for Daring - grant funded | 985 | - | 985 | - | |||||
| WDDC SECTION 106 grant - NEW GRP Pilot Gig and associated cover, fittings etc. |
- | - | - | 9,064 | |||||
| - | - | - | |||||||
| **Sub total ** | - | 985 | - | 985 | 9,064 | ||||
| Totalpayments | 12,791 | 1,981 | - | 14,772 | 22,834 | ||||
| Net of receipts/(payments) | 9,863 | - | - | 9,863 | - 4,940 | ||||
| A5 Transfers between funds | - | - | - | - | |||||
| A6 Cash funds lastyear end | 19,797 | - | - | 19,797 | 24,737 | ||||
| Cash funds thisyear end | 29,660 | - | - | 29,660 | 19,797 | ||||
~~CCXX R1 accounts (SS)~~
~~24/08/2022~~
~~1~~
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
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| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | current account no 1 (main operational) | 12,728 | - | ||||||
| current account no 2(RAMUS - social) | 4,010 | - | - | ||||||
| deposit account no 1 (Trustee reserves) | 5,001 | ||||||||
| deposit account no 2 (available to invest) | 7,921 | - | - | ||||||
| Total cash funds | 29,660 | - | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | none | - | - | ||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own use |
Boats | unrestricted | 130,000 | - | |||||
| Oars | unrestricted | 22,600 | - | ||||||
| Trolleys and trailers | unrestricted | 11,700 | - | ||||||
| Gig shed | unrestricted | 14,000 | - | ||||||
| other operational | unrestricted | 30,800 | - | ||||||
| gym equipment | unrestricted | 6,000 | - | ||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) | When due (optional) |
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| B5 Liabilities | Accountants fees | unrestricted | 186 | ||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
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| ~~CCXX R2 t SS~~ | ~~2~~ | ~~24/08/2022~~ |
~~CCXX R2 accounts (SS)~~
~~24/08/2022~~
~~2~~