Charity registration number: 1174426 Chesterfield Food Bank Annual Report and Financial Statements for the Year Ended 30 September 2025
Chesterfield Food Bank Contents Trustees, Report including Reference and Administrative Details I to 13 Statement of Trnstees, Kesponsibilities 14 Independent Examiner's Report 15 Statement of Financial Activities 16 Balance Sheet 17 18to 26 Notes to the Financial Statements
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details Charity Information & Administration Details Charity Name Chesterfield Foodbank Charity Registration Number 1174426 Charity Format Charitable Incorporated Organisation Governing Document Constitution - Foundation model Date Registered 30 August 2017 Principal Address Unit 3 Carrwood Road Chesterfield S419QB Founder Trustees 2017-to date Daniel Cooke {Chair) Nicola Fletcher Bank Co-operative Bank PO Box 250 Delf House Southway Skelmersdale WN8 61 Independent Examiner MG Walker & Co Ltd 119A High Street Clay Cr055 Chesterfield S45 9DZ Page I
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details cont. Background Chesterfield Foodbank (CFBI a member of the Trussell Trust provides 3 days, supply of food to local people in financial crisis who have obtained a foodbank voucher from a local agenoi and if possible, we signpost them to other agencies who can help resolve the crisis. Strurture, governance and management Chesterfield Foodbank (CFB) is a Charitable Incorporated Organisation (CIO), formally th registered by the Charities Commission on 30 August 2017 and with a constitution based on the Charity Commission 'Foundation' model. Trustees Daniel Cooke {Chair) The Rectory, Sheepcote Road, Killamarsh, Sheffield. S21 IDU 3 Heathfield Avenue, Ashgate, S40 4A1 Nicola Fletcher Sarah Menzies The Brambles, Hemming Green, Old Brampton, S42 7JQ Penelope Hargreaves 31 Avondale Road, Chesterfield, 540 4TF. John Roberts 3 Langford Croft, Chesterfield. S40 2GG Jeffrey Kitts 46 Alexandra Road West, Chesterfield. S40 INP Alan Ramsey 12 Cauldon Drive, Holme Hall, Chesterfield. S40 4UB lan Haye5 4 Highfield Close, Palterton, ChesterPield. S44 6WA There should be at least 3 elected trustee5. appointed for a term of three year5 by a resolution passed at a properly convened meeting of the charity trustees. CFB has continued to help local people and families who find themselve5 in financial crisis, referred to the foodbank. All clients are met with compassion and a listening ear irrespective of their age, gender, gender-reassignment, sex, ethnic background, faith or no faith or social Status. The only requirement is that they are referred by a front- line agency due to financial crisis and live in Chesterfield and the surrounding area. Page 2
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details eont. other offirS Stuart Tilley-Treasurer Objerts The objects of the CIO are the relief of financial hardship amongst people in Chesterfield and the surrounding area in such ways as the trustees think fit. In particular by providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty. Summary of Main Activities We provide food, toiletries, and other help to people in crisis in and around Chesterfield. We get the supplies from generous gifts and donations from local people, companies and supermarkets. The food and toiletries are stored in our warehouse and are then distributed to people through our distribution centres. Clients must be referred by a front-line agency such as the Citizens Advice Bureau, Social worker5. school family support workers. Agencies provide E-voucher5 numbers that are tracked & logged into our digital data collection system {DCS). At the distribution centres, the client is met with compassion, a cup of tea or coffee and friendly listening ear. Details are taken of any allergies or diet related health issues (e.g. diabetes), the size of familyp age of children and the food is then packed for them to take away. The packs provide food for 3 days for their household. In addition, the foodbank volunteers signposted Clients to other services and agencies who may be able to help with some of the core issues to help the client out of the crisis. As the role of the foodbank is assistance in short term crisis, the principle remains to avoid clients being dependent on the foodbank long term. We now have 6 foodbank Distribution Centres / operating 7 sessions: Monday Tuesday Wednesday Thursday Brimington & Hasland Compass Compass Whittington Moor & Hope Valley Loundsley Green Friday Page 3
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details cont. We have a main storage unit at Unit 3 Carrwood Road Industrial Estate, Chesterfield, which had been provided by Derbyshire County Council, Rent and Rate free until Dec 2023. At this point a new 3-year contract wa5 agreed with Derbyshire County Council to pay rent on an annual basis: Jan 2025 £13,500 and Jan 2026 £26,995. The warehouse remains Rates free. Derbyshire County Council have Subsequently 501d our Unit3 at Carrwood Industrial Estate to Peppermint Grove. going forward we will be negotiatin8 With the new Landlord regarding the rental agreement. We collect donations from local 5upermarket5 and their customers, taking them back to the warehouse for sorting and storage. We use a pre-packed model where Orders are assembled at the warehouse for delivery to the centres. There are clear guidelines for the pack content for I person, 2 people, 3-4 people and larger family pack5 5/6. The warehouse is also open on Tuesday, Thursday, and Friday mornings for incoming donations. The community continues to support the foodbank having donated 54,332.3 Kg of stock across the year worth £141.474 at the standard Trussell Trust (rr) value of £2.37/kg. This support was down on the previous year when 59,693 Kg was donated. During this year 22,970 Kg of food was purchased to fill gaps in stock to make up shortfalls due to reduction in physical donations, a significant drop of 38%. The total stock of donations and purchased items totalled 80.753.56 kg worth an estimated £191.385.94 at the standard Th value. Food donations came from many sources but principally from: Charities 10.2% Community Groups 1.5% Churches 15.7% Schools 10.10 Supermarkets 44.6 % Individua15 10.21 % Corporates/workplace 6.020 Page 4
Chesterfield Food Bank Trustees, Report including Reference and Administrgdtive Details cont. Staff th I x Operations Manager (4 November 2019 to-date) I x Communications, Engagement & Funding Manager (appointed January 2022) The Trustees restructured the management of the food bank in recognition of the increased workload. We have an Operations Manager and a Communications, Engagement & Funding Manager. The Trustees formally committed to continuing both posts going forward from I April 2024. st Volunteers The foodbank benefits greatly from the support of approx. 137 volunteers; without whose goodwill the foodbank could not run. Each foodbank distribution centre is run by a volunteer Centre Manager and between 12-20 volunteers each, usually on a weekly, or bi- weekly rota gistem. Other volunteers (15) worked behind the scenes sorting food at the warehouse and there is a designated volunteer Warehouse Manager. Achievements The foodbank continued to meet the needs of local people having fulfilled 5602 vouchers, representing a small decrease of approximately 7.1% over the same period last year. The 3-day emergency food parcels helped 9,859 individuals: a decrease of circa 12.4Yo' of these 2266 were for children 16 and under. Altogether this can be equated to 88.731 rneals over the year Oct 2024- Sept 2025. We are pleased to report a 121AI decline In the number of vouchers/ clients seeking crisls food packages across the year; indicating that headway has been made in reducing the need for the foodbank in Chesterfield. Reasons for referrals Rising cost of essentials increases made up just under half of all referrals at 25.2% with Debt at circa 15.6% and insecure housing at circa 4%. Benefit related issues contributed 11.2% of referrals with Health issues at 16.1% of all referral5. CAB In- house Advlsory Service From August 2022 Financial Inclusion Funding enabling a specialist CAB adviser to be present at CFB distribution sessions offering direct advice to clients. The third CAB Annual Report Sept 2025 demonstrated the continued significant impact of this initiative and that it would be well used going forward. Across the year 134 new clients accessed this service of Page 5
Chesterfield Food Bank Trnstees, Report including Reference and Administrative Details cont. whom 82% had a disability or long term health condition. 64Yo were Male, of which 58% aged 30-54. Most had rent & council tax arrears, utilities issues and or benefrts issues. Most importantly 53% of people were estimated to no longer need to use the CFB as a result of advice and support interventions. In addition, our data suggests that 58% of clients made only two visits to distribution centres. Maln partner referral Agencies. Vouchers fulfilled Referral Agency Name Adults Children Total Chesterfield Citizens Advice Derbyshire Recovery Partnership 322 424 134 558 682 iioo 64 1174 Pathways of Chesterfield 594 659 19 678 CBC Housing Management P3 Homelessness Prevention (Chesterfield) 420 537 165 702 247 315 52 367 P3 132 159 50 209 National Probatlon Service INew) Derbysh[ Unemployed Workers Centre 418 524 33 557 483 281 386 97 Chesterfield Foodbank 130 190 50 231 Ingeus The Muslim Welfare Association of Chesterfield & North Derbyshire 54 61 70 57 159 105 264 Total 4297 5853 1472 7325 The number of referrals from agencies involved in homelessness and housin& Pathways, Housing First and Derbyshire Recovery Partnership remained high, accounting for approximately a third of referrals. Interestin& the number of referrals from the National Probation Service has almost doubled. Page 6
Chesterfield Food Bank Trustees, Report including Reference and Administrntive Details cont. Website. E-vouchers We continue to promote the CFB through the website, Facebook and other social media; encouraging donations of food, money and generally raising the profile of CFB. A quarterly Newsletter acknowledges & celebrates our supporters and funders. Extensive outreach work in the form of school assemblies, church & corporate presentations ha5 further broadened our benefactor profile. Promoting urgently needed items helped many of our supporters to provide the specific items needed to replenish stocks. E-referrals have been further entrenched as best practice during the year. Tesco Collections CFB have a Christmas Tesco superrnarket collection where shoppers are asked to buy one or more items from a Shopping list, donating them on the way out of the store. Thank5 to an agreement between Trussell Trust (Tt) and Tesco plc, a 3-day collection takes place each year in November / early December, this being a national date for the foodbank network. In 2024/25 we ran collections between Nov 27 th 29th collecting 2704.55 Kg of th stock. We also did a one day summer Tesco collection on 5 July collecting 933.1 Kg. In addition to the food donated, Tesco also top-up with a cash donation proportionate to the weight of donations recorded on the Data Collection System minus 15% admin fee. This is collected by rr for all foodbanks and paid by them directly into respective accounts. ASDA has a similar arrangement with rr with top-up donations to 20% of the value of the items collected, based on a set value of £2.33/ Kg. Page 7
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details eont. Supermarket Permanent Collection Points (PCP) We have continued to benefit from permanent collection points in several supermarkets. Warehouse volunteers collect from our PCPS on a weekly or fortnightly rota. In addition to this, volunteers collected ad-hoc donations when needed, particularly at Christmas or Harvest Festivals. Store Weight (kg) 497.32 Value {£) 4,878.65 3,492.17 Tesco Extra Tesco Metro 1,473.49 668.5 Barlow Spar Morrisons Chesterfield 4045.8 1,584.35 9,588.55 890.36 ASDA 375.68 We received top up unrestricted funds from Tesco to the value of £1,399.36 { July-Dec 20241 and £1,123.571 Jan -june 2025). Harvest We benefited greatly from haniest collections from both schools and churches. The harvest collection runs from September to November and crosses our reporting period. We have split the collection accordingly and for the period l Oct 24 to 30 Sept 25 we collected 5654 Kg which equates to 10.4 % of yearly stock donations. This was a slight increase in both quantity and % of stock on the previous year. Purchasing Stock The continued national Cost of Living Crisis and the slowing down of stock donations resulted in the continued need to purchase Stock on a weekly basis to the value of £46K. Our financial status allowed us to purchase basic items to around £3-4000 per month across the year. This to be reviewed going forward. Total Distributlon Across all CFB distribution centres, including deliveries, CFB distributed 91,290.68 Kg of food and toiletries directly to clients in the Chesterfield area to the value of £216,358.91 Page 8
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details cont. Peak 011 partnership Peak Oil continue to donate diesel for use in the foodbank vans, approx £100 per month plus £75 per month by Direct debt. This has been increasingly important due to increased donation collections, bulk purchasing and deliveries to clients. Flnanclal Donation5 & Grants Financial donations saw a decrease of 23% in 2024/25 despite the huge generosity of the local community and businesses. Notably, Direct Debts down approx. £7K and Paypal down £3K. While the donations cannot be guaranteed going forward, other donation streams remain similar to previous year5, and continued to flow in. Income from Monetary donations & Grants amounting to £117,951 coming from a variety of sources Gift Aid HMRC Just Giving PayPal Direct Debit Cash Cheques £4,363 £10,564 £879 £30,566 £3,505 £4,550 Other significant financial one-off donations & Restricted Grants came from: Trussell Trust £22,451 £9,883 (CAB Funding) £5,000 £4,596 (Warehouse) £400 Aviva match funding Albert Hunt Crowd Funding ASDA co-op £500 Chesterfield Council £10,195 It is noted and acknowledged that Income for 2023124 was unusually inflated (£256,995) due to significant grants from the National Lottery, TT and Foundation Derbyshire. Page 9
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details eont. Break down of accounts Expenditure Unrestrlcted Funds £ 58,922 1,222 4,115 5,552 3,016 14,500 2,027 1,233 12,905 5,895 2,021 38,748 4,866 118,986 Unrestrirted Funds Restrlcted Funds £ Total Staff Costs & Expense5 Volunteer Expenses Vehicle Costs Warehouse /maintenance Electricity, Gas & Water Rent & Room hire Accountant / Legal Insurance Subcontracted costs Office expenses Mobile phones/lnternet Food/ stock purchases Depreciation 58,922 1,222 4,115 5,552 3,016 18,096 2,027 1,233 45,239 5895 2,021 46,144 4,866 197,430 TOTAL 4,596 22,451 +9,883 7,395 TOTAL 44,325 Restrirted Funds INCOME Bank Transfers Crowd Funding Gift Aid Cash, cheques, foundations Just Giving Paypal Other Grants {ASDAnesco/ co-op ) Chesterfield Borough Council Grants { Th F Inclusion ) Albert Hunt 30,566 14,479 4,363 8,451 10,504 879 30,566 14,479 4,363 8,451 10,504 879 2,250 2,250 9,883 22,451 5,0(Kl 48,480 9,545 22,451 5,000 117,952 TOTAL 69,427 Available funds 83,500 Closlng Balance at bank Reserved Funds Warehouse Operational Reserves (3 x monthly rolling expenses) Unspent Funds 121.128 3,000 42,150 3,000 42,150 Pa8e 10
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details cont. Reserve Policy Purpose: The purpose of the Operating Reserve Policy for Chesterfield Foodbank (CFBI is to ensure the stability of the mission, programs, employment, and ongoing operations of the or8anization. The Operating Reserve is intended to provide an internal source of funds for situations such as a sudden increase in expenses, one-time unbudgeted expenses, unanticipated loss in funding, or uninsured losses. The Reserve may also be used for one- time, non-recurring expenses that will build long-term capacity, such as staff development, research and development, or investment in infrastructure. Operating Reserves are not intended to replace a permanent loss of funds or eliminate an ongoing budget gap. It is the intention of CFB for Operating Reserves to be used and replenished within a reasonably short period of time. The Operating Reserve Policy will be implemented in concert with the other governance and financial police5 of CFB and is intended to support the goa15 and strategies contained in these related policies and in strategic and operational plans. Definitions and Goals: The Operating Reserve Fund is defined as a designated fund set aside by action of the Trustees. The minimum amount to be designated a5 Operating Reserve will be established in an amount sufficient to maintain ongoing operations and programs for a set period of time, measured in months. The Operating Reserve serves a dynamic role and will be reviewed and adjusted in response to internal and external changes. The target minimum Operating Reserve Fund is equal to three months of average operating costs. The calculation of average monthly operating costs includes all recurrin& predictable expenses such as salaries and benefits, occupancy, office, travel, program, and ongoing professional services. Depreciation, in-kind, and other non-cash expenses are not included in the calculation. The calculation of average monthly expenses also excludes some expenses examples are, one- time or unusual, capital purchases. The amount of the Operating Reserve Fund target minimum will be calculated each year after approval of the annual budget, reported to the Trustees and included in the regular financial reports. Accounting for Reserves: The Operating Reserve Fund will be recorded in the financial records as Trustee Designated Operating Reserve. The ORF will be funded and available in cash or cash equivalent funds. Operating Reserves will be commingled with the general cash and investment accounts of the organization. Page 11
Chesterfield Food Bank Trustees, Report including Reference and Administrative Details cont. Funding of Reserves: The Operating Reserve Fund will be funded with surplus unrestricted operating funds. The Trustees may from time to time direct that a specific source of revenue be set aside for Operating Reserve5. Examples may include one-time gifts or bequests, special grants, special appeals or one-off maintenance costs or location costs. Use of Reserves: Use of the Operating Reserves requires two steps: l. Identification of appropriate use of reserve funds. The Chair of Trustees and staff will identify the need for access to reserve funds and confirm that the use is consistent with the purpose of the resenies as described in this Policy. This step requires analysis of the reason for the shortfall, the availability of any other sources of funds before using reserves, and evaluation of the time that the funds will be required and replenished. 2. Authority to use operating reserves Authority for use of Operating Reserves is delegated to the Project Co-ordinator in consultation with the Treasurer and Chair of Trustees. The use of Operating Resenies will be reported to the Trustee Board at their next scheduled meetin£, accompanied by a description of the analysis and determination of the use of funds and plans for replenishment to restore the Operating Reserve Fund to the target minimum amount. The Project Co-ordinator must receive prior approval from the Executive Committee/Board of Directors if the Operating Reserves will take longer than 12 month5 to replenish. Revlew of Pollcy This Policy will be reviewed every other year, at minimum, by the Trustees or 500ner if warranted by internal or external events or changes. Changes to the Policy will be recommended by the Treasurer to the Board of Trustees. Public benefit The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. The trustees and committee have adopted the provisions of accounting and reporting by charities: Statement of Recommended Practice applicable in the UK and republic of Ireland (FRS102) (effective l January 2015). Page 12
Chesterfield Food Bank Trustees, Report ineluding Reference and Administrative Details cont. Approved by order of the board of trustees and committee on 2 Feb 2026 and signed on its behalf by: Penny Hargreaves Trustee Rev Daniel Cooke -chairman Page 13
Chesterfield Food Bank Statement of Trustees, Responsibilities The trnslees are responsible for preparing the trnstees, report and the flliancial statements in accordance with the United Kingdom Accountjng Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The law applicable to charities requires the trnstees to prepare financial statements for each fmancial y¢ar which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial stalements, the trustees are required to." select suitable accounting policies and then apply them consistently? observe the methods and principles in th¢ Charities SORP. make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followeiL subject to any material departures disclosed and explained in the fll]ancial statements. and Prepare the financial statements on the going concern basis unless it is inappropriate to presum¢ that the charity will continue in blneSS. The trustees are responsible for keeping proper accounting recor(Ls that disclose with reasonable accuracy at any tim¢ the financial position of the charity and enable them to ensure that the fjnancial slatements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also r¢5ponsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the coryorate and fanCIal infomiation included on the charitable company's website. Legtslation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the trustees of the charity on 2 February 2026 and signed on its behalf by: Ms Penelope Hargreaves Trustee Reverend Daniel Benedict Cooke Chairnlan and trustee Page 14
Chesterfield Food Bank Independent Examiner's Report to the trustees of Chesterfield Food Bank I report to the trustees on my examination of the accounts of Chesterfield Food Bank for the year ended 30 September 2025. Responsibilities and basis of report As the charity trustees of ChesteTfield Food Bank you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Chesterfield Food Bank 's accounts carried out under section 145 of the 2011 Act and in carrying out my elMination I have followed all the applicable Directions given by th¢ Charity Commtssion under section 145(5)(b) of the Act. TDdependeDt examiner's statemeDt I have completed my exarnination. I confinn that no material matters have come to rny attention in connection with the examination giving me cause to believe that in any material respect,. l. accounting records were not kept in respert of Chesterfield Food Bauk as required by section 130 of the 2. the accounts do not accord with those records; OT 3. the accounts do not comply with the arxounting requirements concerning the forni and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'trne and fair view, which is not a matter considered as part of an independent examination. o concerns and have come across no other matters in connection with the examination to which attention be drawn in this report in OTder to enable a proper understanding of the accounts to be reached. I have shoul Nl<J M.G. WAL & CO. LIMITED The Coach House 119 High Street. Chesterfield S45 9DZ 2 February 2026 Page 15
Chesterfield Food Bank Statement of Financlal Activities for the Year Ended 30 September 2025 Unrestricted funds Total 2025 Restrieted funds Note Income and Endowments from: Donations and legacies 48,480 117952 Total income 69,472 48,480 117,952 Expenditure on: Charitable activities 136,832 60.598 197,430 Total expenditure 136,832 (60,598 197,430 Net expenditure 67,360 12,118 Net movement in fimds (67,360) (12,118) (79,478) Reeonciliation of funds Total lldS brought forward 158,430 44,917 203,347 Total fijnds Caled fonvard 9J,070 Unrestricted funds 123,869 Total 2024 Restrieted funds Note Income and EndowmeDts from: Donations and legacies 131,713 125282 256,995 Total income 131,713 125282 256,995 Expenditure on: Charitable activities 120,033 212,198 Total expenditure (92,165 120,033) 212,198 Net income 39,548 5,249 44,797 Net movement in funds 39,548 5,249 44,797 Reconciliation of funds Total funds brought fonvard 118,882 39,668 158,550 Total funds carried fonvard 158,430 44,917 203,347 All of the charity's activities derive from continuing operations during the above two periods. The fiaS breakdown for 2024 is shown in note I l. The notes on pag¢s 18 to 26 forni an integra] part of these financial statements. Page 16
Chesterfield Food Bank (Registration number: 1174426) Balance Sheet as at 30 September 2025 2025 2024 Note Fixed assets Tangible assets 4,866 9,732 Current assets Cash at bank and in hand 121.128 195,670 Creditors: Amounts falling due ivithin one year 2,125 Net current assets 119,003 193 615 Net assets 123,869 203,347 Funds of the charity: Restricted income funds Restricted funds 32,799 44,917 UDrestrleted income funds Unrestricted ndS 91,070 158,430 Total funds li 123,869 203,347 The fllMncial statements on pages 6 to 16 were approved by the trustees, and authori5ed for issue on 2 February 2026 and signed on their behalf by: Ms Pen¢lope Hargreaves Tstee Reverend Daniel Benedict Cooke Chairnian and trustee The notes on pag¢s 18 to 26 forni an integral part of these fmancial statements. Page 17
Chesterfield Food Bank Notes to the Financial Statements for the Year Ended 30 September 2025 l Accounting policies Statement of eomplianee The fmancial statements have been prepared in accordance with the second edition of the Charities Ststement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. Basis of preparation Chesterfield Food Bank meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transactioll value unless otherwise stated ij) the relevant notels) to these accounts. Going concern The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. Income and endowmenls Voluntary income including donations, gift5, legacies and grants that provide core funding or are of a general nate is recognised when the charity has entitlemeDI to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability. Donalions and legacies Donations and legacies are recognised on a receivable basis when receipt is probable and the amounl Can be reliably measured. Grants receivoble Grants are recognis¢d when the charlty has an entitlemeni to the funds and any conditions linked to the grants have been mel. Where perforniance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate sivnilar costs to that category. Where costs c8Juyot be directly attributed to particular headings they have been allocafrd on a basis consistent with the use of Tesources, with central staff costs allocated on the basis of time 5peJ)t, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on ihe spread of staff costs. Charliable actiwlies Charitable expenditure comprises those cost5 incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs tbat can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs These include the cosls attributable to the chIty's compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses. Page 18
Chesterfield Food Bank Notes to the Financial Staternents for the Year Ended 30 September 2025 {continued) Government grants Government grants are recognised based on the accn]al model and are measured at the fair value of the asset received or receivable. Grants are classifjed as relating either to revenue or to assets. Grnnts relating to revenue are recognised in income over the period in which the related costs are recogT)ised. Grdnts relating to assets are recognised over the expected useful life of the asset. Where part 4)f a grant relating to an asset is defenrd, it is recognised as deftrred income. Taxallon The charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the deflllition of a charitable company for UK corporation tax puryoses. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part I l of the Cory)oration Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Art 1992, to the extent that such income or gains are applied exclusively to charitable purposes, Tangible fixed assets Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impainnent losses. Depreciation and amorti5ation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows.. Asset ¢las5 Motor Vehicles Depreeiatlon metbod and rate 5 years straight line Cash and cash equivalents Cash and c&sh equivalents comprise cash on hand and call deposits, and oth¢r short-lenn highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Borrowings Interest-bearlng borrowings are initially recorded at fair value, net of transaction costs. Inler¢st-bearing borrowings are subsequently carried at amortised cosL Wlth the difference between the proceeds, net of transaction costs, and the amount due on redemplion being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing. Interest expense is recognised on the basis of the effective interest method and 15 included in interest payable and similar charges. Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date. Fund strueture Unrestricted income funds are general funds thai are available for use at the tnte¢S discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or pury)ose. Page 19
Chesterfield Food Bank Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) Pensions and other post retirement obligations The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal OT conslructive obligation to pay further contributions even if the nd does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and wior periods. Contributions to defmed contribution plans are recognised in the Statement of Financial Activities when they are du¢. If contribution payments exceed the contribution due for servic¢, the excess is recognised as a prepayment. Financfial instruments claSstion Financial assets and financial liabilities are recognised when the Chlty becomes a party to the contrdftua] provisions of the instrument. Financial liabilities and equity instruments a classified according to the substance of the contra¢tua] arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. Recognltlon and eureMen1 All financial assets and liabilities are initially measured at transaction price (including transaction costs). except for those financial assets classified as ai fair value througb profit or loss, which are initially measured at fair value (which is rtomially the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. Jf an arrangement constitlltes a financing transaction. the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similaT debi instrument. Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally eF]forceable right to set off the recogDised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously. Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settl¢(L b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownershipy has tranSfed control of the asset to another party. Financial liabilities are derecognised only when the obligation specified in the contracl is discharged, cancelled or expires. Page 20
Chesterfield Food Bank Not to the Financial Statements for the Year Ended 30 September 2025 (continued) Debl Inslruments Debt instruments which meet the following conditions are subsequently rneasured at amortised cost using the effective interest method: (a) The contractual return to the holder is (i) a fixed amount" (li) a positive fixed rate or a positive variable rate. or (iii) a combination of a positive or a negative fixed rate and a positive variable rate. (b) The contract may provide for repayments of th¢ principal or the return lo the holder (buL not both) to be linked to a single relevant observable index of general price infiation of the currency in which the debt instrument is denominate¢ provided such links are not leveraged. (c) The contract may provide for a detenninable variation of the return to the holder during the life of the instrument. provided that (i) the new late satisfies condition (a) and the variation is not contingeTJt on future events other than (l) a change of a contractual variable rate" (2) to prot¢ci the holder against credit deterioration of the issuer; (3) changes in levies applied by a central bank or arising frnm changes in relevant laxation or law. or (li) Ihe new rdte is a market rate of interest and satisfies condition (a). (d) There is no contractual provision that could, by its teTm5, result in the holder losing the principal ajnount or any interest attributable to the Quent period or prior periods. {e) Contractual provisions that perniit the issuer to prepay a debt instrument or pern]it the holder to put it back to the issuer before maturity are not contingent on fuwre events, other than to protect the hold¢r against the credit deterioration of the issuer or a change in control of the issuer, or to protect the holder or issuer against changes in levies applied by a central bank or arising from changes in relevant taxation or law. (fj Contractual provisions may pern)it the extension of the terni of the debt instrumenL provided thai the return to the holder and any other contractual provisions applicable during the extended tenn satisfy the conditions of paragrdphs (a) to (c). Debt instruments that are classified as payable or receivable within one year on initial recognition and which meet the above conditions are measured at the undi5counted amount of the cash or other consideration expected to be paid or received, net of impairn)ent. With the exceplion of some hedging instrurnen other debt instruments not meeting these conditions are measured at fair value through profjt or10ss. Commitments to make and receive loans which meet the conditions mentioned above are mea5uied at cost {which may be nil) less impairn)ent. Jnveslmenli• Investments in noJ)-convertible preference shar¢s and non-puttable ordinary or preference shares (where shares are publicly traded or their fair value is reliably measurable) are measured at fair value through profit or10sS. Where fair value cannot be measured reliably, investments are measured at cost less impairnient. Investments in subsidiaries and associates are measured at cost less impairn]¢nt. For investments in subsidiaries acquired for consideration including the issue of shares qualifyiDg for merger relief, cost is measured by reference to ihe nominal value of the 5haTes i&8ued plus fair va]ue of other consideration. Any premium is ignored. Page 21
Chesterfield Food Bank Notes to the Financial Statements for the Year Ended 30 September 2025 (eontinued) DerivaliVefan¢llll Instruments The charity uses derivative financial instruments to reduce exposure to foreign exchange Tisk and interest rdle movements. The charity does not hold or issue derivative financial instruments for speculative purposes. DerivatlV¢s are initially recOlSed at fair value at the dat¢ a derivative contract 15 entered into and are subsequently rerneasured to their fair value at each reporting date. The resulting gain or loss is recoguised in stal¢ment of financial activities immediately unless the derivative is designated and effective as a hedging instrument, in which event the timing of the recognition in statement of fmancial activities depends on the nature of the hedge relationship. Fair value measurement The best evidence of fair value is a quoted price for an identical asset in an active market. When quoted prices are unavailable. the price of a recent transaction for an identical asset provides evidence of fair value as long as there has not been a significant chang¢ in economic circumstances or a significant lapse of time since the transaction took place. If the market is not active and recent transactions of an identical asset on their own are not a good estimate of fair value, the fair value is estimated by using a valuation technique. 2 Income from donations and leEacie5 Unrestricted funds General Restricted funds Total funds Donations and legacies. Donations from individuals Grants. including capital grants; Government grants Grants from other charities 59,478 9,883 69,361 10,246 28,351 10,246 38,345 9,994 Totsl for 2025 69,472 48,480 117,952 Total for 2024 131,713 125 82 256,995 3 Analysis of governance Ydnd support Costs Governanee costs Unrestricted funds General Total funds Other governance costs 2,027 2,027 Totsl for 2025 2,027 Total for 2024 1,069 1,069 Page 22
Chesterfield Food Bank Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) 4 Trustees remuneration and expenses No trustees, noi any persons connerted with them, have received any rejnuneration frorn the charity during the year. No trustees have received any reimbursed expenses or any other benefjts from the charity during the year. S Staff eosls The aggregate paymll costs were as follows: 2025 2024 Slaff eosts during the year were: Wages and salaries Social security costs Pension costs 57,244 335 1,343 58,922 54,357 1,246 The monthly average number of persons (including senior managem¢nt / leadership team) employed by the charity during the year expressed as full lime equivalents Was as follows: 2025 No 2024 Employees 2 (2024 - 2) of the above employees participated in the Defined Contribution Pension Schemes. No employee received emoluments of more than £60,000 during the year Page 23
Chesterfield Food Bank Notes to the Fillancial Statements for the Year Ended 30 September 2025 (continued) 6 Taxatlon The charity is a registered charity and is therefore exempt from tsxation. 7 Tangible fixed assets Motor vehicles Totsl Cost At l October 2024 24,330 24,330 At 30 September 2025 24,330 24,330 Depreciation At l October 2024 Charge for the year 14,598 4,866 14.598 4,866 At 30 September 2025 19,464 19.464 Net book vglue At 30 September 2025 4,866 4,866 At 30 Septemb¢r 2024 9,732 9,732 8 Cash and Cash equivalents 2025 2024 Cash at bank 121,128 195,670 9 Creditors: amounts f811ing due within one year 2025 2024 Oth¢r taxation and social security Oth¢r creditors 852 1,273 2,125 795 1,260 2,055 10 Pension and other schemes Defined contribution pension schem¢ The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the sch¢me and amounted to £1,343 (2024 - £1,246). Page 24
Chesterfield Food Bank Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) 1 l Funds Balanee at I October 2024 Incoming resourees Resources expended Balance at 30 September 2025 Unrestricted fund5 General 158,430 69,472 (136,832) 91,070 Restricted funds 44,917 48,480 (60,598) 32,799 Totsl fuDds 203.347 117.952 (197,430) 123,869 Bal¥dDce at 30 September 2024 Balance at I Oetober 2023 Incoming resourees Resources expended Transfers Unrestricted funds General 106,882 131,713 (92,165) 12,000 158,430 Designatsd 12,000 (12,000 Total unrestricted funds 118,882 131,713 (92,165) 158,430 Restrleted funds 39,668 125282 (120,033) 44,917 Totsl funds 158,550 256,995 212,198 203,347 12 Allalysis of net assets between funds Unrestricted funds General Total funds at 30 September 2025 Restricted funds Tangible fixed assets Current assets Cuent liabilities 4.866 88,329 2,125) 4,866 121,128 2,125) 32,799 Total net assets 91,070 123,869 Page 25
Chesterfield Food Bank Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) Unrestrieted funds General Total funds at 30 September 2024 Restricted funds Tangible fixed assets Current assets Current liabilities 9,732 150,753 (2,055) 9,732 195,670 2,055 44,917 Total net &gsets 158,430 44,917 203,347 13 Analysis of net funds At l October 2024 Finanelng eash At 30 September Ilows 2025 Cash at bank and in hand 195.670 74,542) 121,128 Net debt 195,670 At l October 2023 74,542) 121,128 Fittaneing cash At 30 September tlows 2024 Cash at bank and in hand 150,647 45,023 195.670 Net debt 150,647 45,023 195,670 14 Related party transaetions Ther¢ w¢r¢ no relatrd party transactions in thc y¢ar. Page 26
Chesterfield Food Bank Statement of Financial Activities by fund for the Year Ended 30 September 2025 Totsl Total Unrestricted Unrestricted Funds Funds 2025 2024 Income and Endowments from: Donations and legacies 69,472 131,713 Total income 69,472 131.713 Expenditure on: Charitsble activities {136,832} 92,165) Total expendire {136,832 (92,165 Net (expenditureyincome 67,360 39,548 Net movement in funds (67,360) 39,548 R¢¢onciliation of funds Total ndS brought forward 158,430 118,882 Total funds carried fonvard 91,070 158,430 This page does not forni part of the statutory fmancial statements. Page 27
Chesterfield Food Bank Statement of Financial Activities by fund for the Year Ended 30 September 2025 (continued) Totsl Restrieted Funds 2025 TotP41 Restricted Funds 2024 Income and Endowments from: Donations and legacies 48,480 125,282 Total income 48,480 125,282 Eipenditure on: Charitsble activities 60,598) {120,033 Total expenditure 60,598 120,033 Net (expenditure)/income 12 118) 5,249 Net movement in funds (12,118) 5249 Reeollciliation of funds Total funds brought fon¥ard Total fimds catried forward 44,917 39.668 32,799 44,917 This pagc do¢s not forni part of the statutory fmancial ststements. Pag¢ 28
Chesterfield Food Bank Detailed Statement of Financial Activities for the Year Ended 30 September 2025 Total 2024 Totsl 2025 Ineome and Endowments from: Donations and legacies (analysed below) 117,952 256,995 Total income 117,952 256,995 Expenditure on: Charitable activities (analysed below) 197,430 212,198 Total expenditure 197,430 (212,198 Net {expenditure)lincome 79,478 44,797 Net movement in funds (79.478) 44,797 Reconciliation of funds Total ndS brought forward 203.347 158 550 Total funds carrled forward 123,869 203,347 This page does not foTm part of the statutory fllwicial ststements. Page 29
Chesterfield Food Bank Detailed Statement of Financial Activities for the Year Ended 30 September 2025 (eontinued) Totsl 2025 Total 2024 Donalions and legacies Appeals and donations Appeals and donations Gift Aid tax reclaimed UK GOrnment grants UK Government grants UK Government grants UK Government grants UK Government grants Grants - other agencies Grants - other agencies Grants - other agencies Grants - other agencies Grants - other agencies Grants - other agencies Grants - other agencies 9,883 55,115 4,363 700 7,570 77,572 5,344 2,896 650 5,977 500 5,000 22,451 400 41,305 6.188 44,903 19,339 48,797 9,994 117,952 Chdrllable a¢livtsles Purchases Purchases Purchases Purchases Purchases Sundry expenses Sundry expenses Depreciation of motor vehicle5 Propety repairs Pro repairs Wages and salaries Wages and salaries Wages and salaries Staff NIC (Employers) Staff pensions (Defined contribution) - pension scheme I Subcontract eost Volunteer expenses Volunteer expenses Rent Rent Water rates (2,896) (199) (1,200) (400) {41,450) (14,390) (19,338) (5,977) (34,530) (198) (231) {4,866} (1,119} (2,707) (11,287) (9,281) {33,789) (488) (4,866) (5.552) (3,094) (54,150) (335) (1,343) (45239) (1,246) (44,132) (289) (105) (9.439) (3.771) (102) (1,222) (7,570) (10,526) Page | 30
Cbesterfield Food Bank Detailed Statement of Financial Activities for the Year Ended 30 September 2025 (continued) Total 2025 Totsl 2024 Water rates Light, heat and power Light, heat and power Insurance Insurance Equipment repairs and renewals Equipment repairs and renewals Telephone and f&x Telephone and f&x Offi¢¢ expenses Office expenses Printing, postage and stationery Printing> Postage and stationery Motor expenses Advertising Trade subscriptions Accounlancy fees (388) (155) (768) (1,435) (693) (540) (122) (269) (290) (714) (697) (485) (1,911) (1.946) (3.839) (2,628) (1.256) (541) (948) (1,073) (2,870) (4,115) (48) (1,006) {2,027 197.430 (468) (1,069 212,198) This page does not fonn part of th¢ statutory finanrial statements. Page31