2024-09-01-accounts - Friends Of Whitburn Library

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(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trustees On accounts for the year ended Charity no (if any) 113wL4L Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trusf,) for the year ended 31 I . 14. Responsibilities and basis of report As the chartty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualrfied to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed bodyll. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete t17e words in the brackets rf they do not apply. Signed: Date: 1.31L/Is Name: Relevant professional qualification(s) or body (if any): IER Oct 2018

Addréss: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018

CC16a Receipts andpayments accounts Friends of Whitburn Library To 31/8/2024 For the period from 1/9/2023 ~~==aoe~~	CC16a Receipts andpayments accounts Friends of Whitburn Library To 31/8/2024 For the period from 1/9/2023 ~~==aoe~~
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants 32,960 - - 32,960 3,559 Donations 799 - - 799 3,047 Fundraising Activities 9,392 - - 9,392 9,776 Refreshment and Product Sales Fundraising 1,688 - - 1,688 486 Room Hire 483 - - 483 1,991 Photocopying/Misc 860 - - 860 604 - - - - - - - - - - ~~*Sub total~~~~(Gross income for~~46,181* - - 46,181 19,463 A2 Asset and investment sales, - - - - - - - - - ~~*Sub total~~- - - - - Total receipts* 46,181 - - 46,181 19,463 ~~oS~~ ~~SSS SSS~~
A3 Payments Facilities Improvements and Maintenance 27,855 - - 27,855 12,684 Costs of FundraisingActivities 2,001 - - 2,001 3,166 Costs of Refreshment and Product Sales 306 - - 306 231 Photocopying/Stationery/Misc 478 - - 478 60 Building/Cleaning/SecurityCosts 1,207 - - 1,207 1,115 Utilities 8,512 - - 8,512 7,957 Insurance 524 - - 524 457 IT 2,499 - - 2,499 1,614 Bank Charges 101 - - 101 100 Sub total 43,484 - - 43,484 27,384 A4 Asset and investment - - - - - - - - Sub total - - - - - Total payments 43,484 - - 43,484 27,384 ~~—~~
*Net of receipts/(payments)* 2,697 - - 2,697 - 7,921 A5 Transfers between funds - - - - - A6 Cash funds last year end 27,283 - - 27,283 35,204 *Cash funds this year end* 29,980 - - 29,980 27,283 Section B Statement of assets and liabilities at the end of the period ~~=~~
Categories Unrestricted Restricted Endowment Details
to nearest £ to nearest £ to nearest £
29,980 - - - - - - - - 29,980 - - B1 Cash funds Cash at Bank *Total cash funds* ~~<==~~
(agree balances with receipts and payments
OK OK OK account(s))

CCXX R1 accounts (SS)

10/06/2025

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			Date of

CCXX R2 accounts (SS)

10/06/2025

	Friends of Whitburn Library
	Registered Charity Number 1174421
	Annual Report & Financial Statement 2023-2024
	Friends of Whitburn Library
	Legal and Administratve informaton
Name:	Friends of Whitburn Library
Charity number:	1174421
Trustees	J Warren (Actng Chair)
	H Larcombe (Treasurer)
	J Lucas (Actng Secretary)
	C Collinge
Governing Document:	The charity operates under its governance
	document as a Charitable lncorporated
	Organisaton, registered 30th August 2017
Address:	Hedworth Terrace
	Whitburn
	Tyne and Wear
	SR6 7EN
Bank:	Reliance Bank Ltd
	Faith House
	23-24 Lovat Lane
	London
	EC3R 8EB

Friends of Whitburn Library

Trustees Report

Friends of Whitburn Library completed its 7[th] year of operation as a Charitable lncorporated Organisation on 31[st] August 2024 and is governed by the constitution dated 30th August 2017.

1. Objectives and activities

1.1 The objectives of the CIO are;

i) To advance the education of the public in Whitburn by the running and management of a community library for the benefit of the said residents and within which to educate the public about the history and heritage of Whitburn through educational displays and other such means as the trustees deem fit;

ii)To promote for the benefit of the residents of Whitburn and its environs the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objective of improving the condition of life of the said inhabitants.

1.2 The activities of the CIO are focused in the area of;

i) Education and training

ii)Arts/culture/heritage/science

iii)Recreation

iv)The advancement of health and reduction of social isolation

v)Provides opportunities to support the vulnerable and those with a disability.

vi)Economic/comm unity development/ employment

vii) Other charitable purposes

1.3 Who the charity helps

i) Children and young people

ii) Elderly and/or vulnerable people

iii) People with disabilities

iv) The public

1.4 How the charity helps

i)Provides buildings/facilities and spaces

ii) Provides services

iii) Provides advocacy/advice/information

iv) Provides an increasing range of recreational activities

2. Main achievements during the year

2.1 The library continues to operate under the management of the trustees and is well supported by volunteers who provide a range of support for the community. Recruitment of both trustees and volunteers remain strong. The trustees meet monthly to review the success of the library and plan its development.

2.2 Volunteers operate on a rota basis to welcome visitors who require books or other services, some provide specialist support e.g., IT expertise and French conversation. Others arrange activities for groups who meet regularly or raise funds through activities such as coffee mornings. Without our volunteers the library would not be such a vibrant and welcoming place.

2.3 The community managed library continues to receive support from the local council in the form of new stock (books), access to the library management software and inter-library loans service, with support and advice from its employees.

2.4 ln order to fund activities, resources, running costs and maintenance of the building our volunteers and trustees work hard to raise funds. This is done through donations, fundraising events/activities and through grant applications.

2.5 The library has continued to provide services in the form of book borrowing, advice, access to computers and printing facilities.

2.6 After the receipt of Catherine Cookson Foundation Grant we were able to replace the old library

windows. This, along with the new heating system controls implemented earlier in the year, substantially reduced the heating costs.

2.7 Volunteers have continued to provide support for extra activities. These are,

i) Reading groups

ii) Pilates classes

iii) Knitting groups

iv) Conversational French

v) A weekly music night

vi) Monthly talks on a wide range of subjects by local experts.

vii) Wine tasting

viii) Local secondary school children were based in the library to help support the

completion of the Duke of Edinburgh scheme

ix) Arts and craft sessions were available to younger children during school holidays

2.8 New fundraising activities have been added.

i) Book sales; selling donated books at quarterly events

ii) Acapella Choir Group

iii) Dementia Café Support group

iv) Daytime Disco Dance events

2.9 Community services

i) Local councillor surgeries

ii) Cuppa with a copper. The opportunity to have informal chats with the local community police officers

3. Risks

3.1 The trustees are aware of the challenges that we face with financial and operational risks which include but are not limited to;

i)Developing sustainable income streams to meet the costs associated with opening and operating an ageing building.

ii) Planning for the replacement of a building which is not environmentally friendly and will come to the end of its useful life within the terms of the lease.

iii) The identification and access to funding/grants to support the introduction of activities and provide capital improvements to the building.

iv) The trustees are aware of the need to plan for the future by considering the role of community libraries, adaption their roster of activities, and considering the future of the building. It is intended to commence a review process in FY 24/25, in July of 2024 we began a process recruitment of new trustees to the board in order to facilitate these discussions.

v) After successfully dealing with a number of disagreements disputes between volunteers the trustees are confident that our procedures for managing disputes and complaints are robust. However, we aware of the need to review these processes and procedures regularly.

vi) Succession planning for trustees and volunteers.

3.2 The trustees are confident that these challenges will be met with the continuing support of volunteers and the wider community.

Signed on behalf of the Trustees Dr Jonathan Warren

Signed

Notes

No Trustees or persons connected to the charity received any renumeration during the year The charity has no employees.

There are no debtors/creditors at the end of the accounting year.