**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 02 April 2022 01 April 2023
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by** GDHS **Registered charity number (if any)** 1174409 **Charity's principal address** 14 North Croft Garstang **Postcode PR3 1HG**
Garstang & District Heritage Society
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Alan Cornthwaite|Chairman|||
||MaryRandles|Secretary|||
||Alexander Allan|Treasurer|||
||Paul Adamson||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) How the charity is constituted CIO
- (eg. trust, association, company)
Trustees can be appointed at an AGM by the members or trustees of the Trustee selection methods CIO. The Trustees can appoint a new Trustee at any time. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance education for the public benefit in the historical heritage of Garstang and its surrounding villages. In particular, but not exclusively, by: a) Collecting and preserving artefacts and documents relating to the area; b) Maintaining an up to date on-line photographic archive for Garstang and district;
c) Collecting and publishing associated information, including oral and written records; d) Providing an educational resource by staging exhibitions, talks and other events.
**TAR**
March **2012**
2
In July 2022 we approached the manager at Booths supermarket and asked if we could use space in the Booths Café to display heritage exhibitions which would be changed every 3 months. Booths agreed and were very supportive of our contributions.
In August 2022 we created a Display on the history of Booths supermarket in Garstang which was on view in Booths Café for 3 months. In October 2022 we have created a presentation on the history of Garstang Market which we were invited to give to pupils at St Thomas’s Cof E primary school.
**Summary of the main activities undertaken for the** In November 2022 we created a display on the history of the Victorian **public benefit in relation to** Festival and Christmas in Garstang which was on display in Booths Café **these objects (include within** over the winter period. **this section the statutory declaration that trustees have had regard to the guidance** After the death of a local resident with a vast collection of postcards on **issued by the Charity** the Garstang and District area we were able to purchase one of his **Commission on public** Albums at auction. We have also been fortunate enough to be allowed to **benefit)** scan some of the other albums from his collection. We will be using these to create a series of exhibitions on the subject matter which includes many items on the Garstang to Knott End Railway line.
Throughout this period we have continued to catalogue and archive heritage materials that have been donated to us from many local residents.
In all activities the Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
See info from section C **Summary of the main achievements of the charity** Exhibitions at Booths Café **during the year** Presentations to schools Cataloguing artefacts and materials Creating a photographic archive of artefact and materials
We were fortunate to have a donation of books on Garstang that we have been selling to raise some funds.
**TAR**
March **2012**
4
## **Section E Financial review**
No reserves
## **Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
We have been able to raise some funds due to sales of books donated by one of our residents.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Mary Randles **Full name(s)** Alexander Allan **Position (eg Secretary, Chair,** Treasurer Secretary **etc)**
**Date** 04/08/24
**TAR**
March **2012**
5
|**Charity Name**|**No (if any)**|||
|---|---|---|---|
|**Garstang and District Heritage Society**|**1174409**|||
|**Receipts andpayments accounts**|||**CC16a**|
|02/04/2022
Period start date
**For the period**
**from**|01/04/2023
Period end date
**To**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**136**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**136**
**-**
**-**
**-**
**136**
**190**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**190**
**-**
**-**
**-**
**190**
**- 54**
**-**
**-**
**- 54**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**136**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**136**
**-**
**-**
**-**
**136**
**190**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**190**
**-**
**-**
**-**
**190**
**- 54**||**Last year**
**to the nearest £**|
|Book Sales|**136**|||||**23**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**
|||||**-**|
|~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|
**136**|||||**23**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**23**|
||||||||
|
Album of Post Cards at Auction|**190**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**190**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**- 54**|**-**||
**- 54**||**23**|
||**-**|**-**||**-**||**-**|
||**-**|**-**||**-**||**-**|
||**- 54**|**-**||**- 54**||**23**|
CCXX R1 accounts (SS)
04/08/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Display Boards
Cash in Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**340**
**-**
**-**
**-**
**-**
**-**
**340**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**205**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Alexander R Allan
Mary G Randles|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**205**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Alexander R Allan|04/08/2024|
|||Mary G Randles|**04/08/2024**|
CCXX R2 accounts (SS)
04/08/2024
2