## **Trustees’ annual report (including Directors’ report) for the period**
**From: Period start date 1 July 2022**
**To: Period end date 30 June 2023**
**Charity name: Derwent Lions Club**
**Charity registration number: 1174398**
## **Objectives and activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|1. The advancement of citizenship.
2. Promoting the voluntary sector for the
public benefit.
3. Promoting volunteering.
4. The relief of poverty and the relief of those
in need.
5. Providing humanitarian aid and disaster
relief.
6. The advancement of health or the saving
of lives.
7. Promoting for the benefit of the public the
conservation protection and improvement of
the physical and natural environment.
8. Promoting community participation in
healthy recreation.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1. The advancement of citizenship.
We are committed to supporting young
people to develop their skills, capacities and
capabilities to enable them to participate in
society as mature and responsible
individuals. Our major fund-raising activity
involves taking our Father Christmas sleigh
around the 17 villages and some schools in
our area in December. Without the support
of a large number of our local Scouts, this
would be beyond the resources of the Club.
For their assistance, a donation was made to
help their fund-raising to attend the
International Jamboree in South Korea.
We believe strong, inclusive village
community groups are vital in our rural area
and we endeavour to forge strong links with
youth and community groups so we can aid
them in their ambitions. For example, a
commitment was made to support the
purchase of a minibus for a ‘not for profit’
organisation provides alternative education
for those children who find the classroom|
Page | 1
environment challenging. Our annual Christmas party for the elderly was very well attended despite inclement weather. The event is free of charge including transport from care homes and outlying villages, yet our guests contribute many prizes and a alrge amount in donations to the chosen charity of the entertainers we provide. 2. Promoting the voluntary sector for the public benefit. Our coconut shy continues to be in great demand at local church and village fetes. We use these opportunities of meeting the wider public to promote Lions and the voluntary sector. We organised coffee mornings in villages to raise money for those suffering after the earthquake in Turkey and used these as opportunities to advertise all that our Club and the wider organisation undertake. Those who seek donations are always invited to meet with members of the Club to gain a greater knowledge of the activities we undertake to raise the money in the first place. Having maintained our Club website for many years, we have stepped up our presence on social media. We recognise the importance of communicating to a wider audience. 3. Promoting volunteering. All our members are volunteers in that we make donations to Lions Clubs International to cover our administration costs. We believe every penny we raise through fund-raising activities should count towards fulfilling our objectives. Promoting volunteering is essential to our well-being and to achieve the maximum public benefit. We encourage our community groups to volunteer with us so that we can achieve more. Without the large number of volunteers who join with us, we would not be unable to undertake the activities we do. Notable examples include involving nonmembers to help staff the water station at the local marathon, involving University students to help serve the nearly 100 guests at our Senior Citizens event, visiting 17 villages with our sleigh and collecting around 450 Christmas trees and shredding these for recycling.
Page | 2
4. The relief of poverty and the relief of those in need. Monthly financial donations were made through the colder months to two local foodbanks. In addition, we also delivered surplus food from a local allotment site to kitchens preparing meals for those less fortunate. 5. Providing humanitarian aid and disaster relief. We make an annual donation to our International Foundation which responds rapidly to environmental and other crises all over the world include the ongoing war in Ukraine. In addition, we made a specific donation in relation to the earthquake in Turkey followed by a series of coffee mornings to raise more money for this cause. The latest in our series of summer concerts was specifically to raise money to support those impacted by the war in Ukraine. Along with local entertainers, this featured a young Ukrainian singer and proved to be a successful fund-raising event. We gave support to a local Lions Club in their continued commitment to send children’s books to those communities in Sri Lanka still recovering from the effects of the 2004 tsunami. 6. The advancement of health or the saving of lives. We continue to supply the Lions ‘Message in the Bottle’ free of charge to elderly people so their health needs would be available to emergency services should they collapse at home. Financial support was provided to a local chapel opened through the winter as a ‘warm space’ in response to rising energy costs. New TV remote controls were provided to the renal dialysis unit of the local hospital. Patients often have to spend four or more hours connected to dialysis units three times each week so having access to TVs can help pass that time. We have facilitated donations from an individual for the Yorkshire Air Ambulance. A donation was made to the Medic Alert charity to fund their 24/7, internationally recognised global support for one child with significant medical issues to hold their
Page | 3
|||medical details in the case of an emergency.
Along with many other Lions Clubs we made
a significant donation to the local children’s
hospice to help fund the creation of a
sanctuary garden. This is intended to allow
terminally-ill children and their carers easy
access to a beautiful environment.
We have increased the number of locations
in our area to collect used spectacles. These
will be sent to the Lions Clubs where these
are sorted, graded and sent to countries
throughout Africa and Asia where they are
put to good use.
7. Promoting for the benefit of the public the
conservation protection and improvement of
the physical and natural environment.
Continuing to work closely with the charity
'Just Helping' (Charity number: 1149068),
we organised the collection and recycling of
a record number of Christmas trees. These
were all recycled, some used to form a path
through a snowdrop wood where further
charitable donations were made. A record
amount was collected in donations which
were given to the local hospice.
8. Promoting community participation in
healthy recreation.
We funded awards for a local junior cricket
club to help promote participation.
We continue to maintain and insure a
motorised wheel chair for a severely
disabled person who wishes to continue to
support her local cricket team.
Acting as marshals, members supported a
local Lions Club who had organised a bike
ride in which approximately 250 riders of all
ages participated.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have been trained and
provided with guidance in terms of their
responsibilities.|
## **Achievements and performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to|Para 1.20|Derwent Lions are committed to serve our
local, national and international
communities.
Our fund-raising efforts continue to be
successful so we are in a healthy financial
position to support those who seek
assistance within the limits of our|
|---|---|---|
|Page | 4|||
|the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||constitution.
We continue to receive requests for support
from a wider range of individuals and
organisations. With our experience and
contacts, we act as a ’sign post’ to others
offering support and assistance.
Our activities outlined above have made a
substantial difference to the lives of many
people less fortunate and improved the
health and well-being and vitality of those
living in the villages we serve. In addition,
our small contribution combined with that
from Lions Clubs across Great Britain makie
a valuable contribution in the wider
community and those less fortunate in other
countries.
The selfless service provided by our
members has stimulated volunteers to help
with our activities and take more active roles
in improving society as a whole.||
|---|---|---|---|
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in good standing with £17,878
available to fund charitable causes, including
£3,478 restricted for specific ventures. This
is considered to be a reasonable balance to
cover cash flow variances and to give the
club the capability to make a substantial
donation should the need arise.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve of funds is held which is sufficient
to cover project liabilities should a project
that is launched fail to generate income.|
|Amount of reserves held|Para 1.22|£2,000|
||||
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Nil at this date. However, the club requires
sufficient members to carry out its objectives
and we use every opportunity to attract new
members to at least replace those expected
to retire or leave. We have met this objective
this year.|
## **Structure, governance and management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document:|Para 1.25|Constitution and Bylaws|
Page | 5
|for example,trust deed,
memorandum and articles of
association etc|||
|---|---|---|
|How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed through election by
club members. The procedures are specified
in the Constitution and Bylaws documents.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Trustees receive induction training from the
Lions accredited trainer.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Part of Lions Club International District 105N|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and administrative details**
|Charity name|Derwent Lions Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1174398|
|Charity’s principal address|59 Kerver Lane
Dunnington
York
YO19 5SL|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Brian Woolacott|President||Derwent Lions Club|
||John Newlove|Secretary||Derwent Lions Club|
||Antony Feasby|Treasurer||Derwent Lions Club|
||Kenneth Sutcliffe|Immediate Past President||Derwent Lions Club|
||Kenneth Hardgrave|Vice President||Derwent Lions Club|
||Jon Wells|Membership||Derwent Lions Club|
Page | 6
## **Declarations**
**The trustees declare that they have approved the trustees’ report (including directors’ report) above.**
**Signed on behalf of the charity’s trustees/directors**
**----- Start of picture text -----**
Signature(s)
Brian Woolacott
Full name(s) John Newlove
Position (for example Secretary President
Secretary, Chair, etc)
Date
**----- End of picture text -----**
Page | 7
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|---|---|---|---|---|---|---|---|---|---|---|
||||||Receiptsand payments accounts||||||
||||||Forthe period
from|71112A22|To|611t012023|||
||||||Unrestricted
funds|Restricted funds|Endowment
funds|TotaI|funds||
||||||tothenearest€|tothenearestf|tothenearestt|to thenearestt|||
|4,1|||||||||||
|Transier|||||||||||
|Donations fromMembers|||||||||||
|Membership|||||530|||||530|
|Perscnal|||||61|||||61|
|OtherGrantsand Donations|||||||||||
|ExiernalSources|||||167||||||
|Rockinc RudolphCampaictn|||||s.383|||||9.383|
|Summer Concerl22123|||||3,705|||||3,705|
|Hafirper Project
Christr.ras-ireeRecvclinq Frciect|||||180
1.190|||||180
1,190|
|Ukraine Ccfieeirf,orninq|||||4|||||4|
|Grants|||||||||||
|$ubfafal(Gross|||lr?coi??efarA{1)||15,219||||1|5,?19|
|A2Asset and inve$tmentsales,||||{see|||||||
|tabte).|||||||||||
|||||Subtotal|||||||
||||Iofa/recerpfs||||||15,219||
|A3Payments|||||||||||
|Costsfor|Funds||||||||||
|Xmas Tree Recvclinq|||||1,190|||||1,190|
|XmasTree
yclinE||"(Seenofel||||||||1,227|
|Summer Ccn{:eriaosts|||||861|||||861|
|Iicences andlnsrrrances|||||8B|||||88|
|CoconuiShycosts|||||r+5||||||
|Coffeenrorni^lfo-LlLraine|cosis||||o6|||||95|
|Hamperpr()leclcosts|||||57|||||$7|
|External Grants&Awards|||||||||||
|Christmas OAP Prcject||||||4aac||||1,229|
|Spectac!e recycle project|||||15|||||15|
|Foodbank prolect- Tang Hall|||||1,500|||||1,500|
|F0o.lbafik prolecl -Pocklington|||||1,500|||||i,5os|
|tu'lelbourneWarm Spaces proiecl|||||200|||||2qs|
|l^.Cll4arlinsl-louseapceal|||||1,000|||||1.000|
|Flowersfor berevement|||||32|||||32|
|Hospital remoieconrrolprcject|||||85|||||85|
|LilestyieprOjscl|||||200|||||200|
|Donatior tol0caiscout!Jroups|||||1,450|||||1.450|
|Dunnington $cooter prqject|||||||||||
|Sutton on Derentcoconu1sdonatioh|||||2(t|||||20|
|Games lorSt Kitt5|||||23|||||a1|
|Dunnington1'outhCricket sponsorship|||||250|||||250|
|Dunsington BcxingDa'y'rafiie||harnpersponsorshrp|||60|||||s0|
|tJkraineappeal (Sumrr6r Corcert)
LCI Disastefappeal-l-urkey|||||4,500
'1,000|||||4,500
1,000|
|LCIl/eiiicaledappeal|||||300|||||300|
|5!ami0rd Bridge GardenPiciecl|||||500|||||500|
|XrnasTree
:ycling||Denl/ent||Lionsadd||600||||s00|
|Thr:rneRuralLicxs Appeal|||||200|||||200|
|District\buthProjecls|||||30|||||30|
|l"4DYcuth irust|||||E'|||||5r|
|Costs of Services Provided|||||||||||
|Printirrg|||||34|||||34|
|Promotiona!Events|||||208|||||208|
|Web|||||99|||||99|
|SectionB Statementofassets andliabilitiesattheend|SectionB Statementofassets andliabilitiesattheend|SectionB Statementofassets andliabilitiesattheend|of theperiod|||
|---|---|---|---|---|---|
|Categories|Details||Unrestricted
to'nui*ite|Restricted funds
tonearest{|Endowment
tonearest €|
|B1Cashfunds|Trcasurers Account||14,360|3,478||
|||Total cashfunds|14,360|3,478||
||(agree balances|wilh receipts and payments||||
|||accounl(s))||||
||||Unrestricted|Restricted funds|Endowment|
||Details||lonearestf|tonearestf|tonearest €|
|82 Other monetary assets||||||
||Details||Fundto whichasset|Cost(optional)|Currentvalue|
|83lnvestmentassets||||||
||Details||Fundto which asset
belongs|Cost(optional)|Current value|
|84Assetsretainedforthecharity's
ownuse|Rocking Rudolph Equipment(50%sharedwith
lVinster LionsClub)||Treasurer Account|||