## **Trustees’ Annual Report for the period**
**From 1 April 2020 To 31 March 2021**
**Charity name: The Heritage & Cultural Exchange**
**Charity registration number: 1174349**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To advance the education of the
purposes of the charity public in the history and heritage of
as set out in its Wales, in particular in the social,
governing document cultural and economic history of
Cardiff docklands and the surrounding
area in particular but not exclusively
by providing an educational resource
of historical material on the history
and heritage of the area and creating
opportunities for people to learn
about the history and heritage of the
area.
Summary of the main Para 1.17 and Until June 2020, a Community
1.19
activities in relation to Collections Officer continued to
those purposes for the provide professional guidance and
public benefit, in support to our volunteers who have
particular, the activities, been engaged in sorting and
projects or services recording the collection of
identified in the photographs, oral history recordings
accounts. and other items relating to the locality
so that it can be used as display
material for exhibitions and for
developing an online archive with
public access.
In fulfilling its duties to meet the
public benefit we have developed
productive partnerships. Key amongst
them are the partnerships with
Glamorgan Archives and Cardiff
Museum.
We also have a close working
relationship with the Open University,
who have generously made a
significant donation.
HCE has been appointed as the lead
charity for the Cardiff City Council
initiative called the Rugby Code
**----- End of picture text -----**
**----- Start of picture text -----**
Breakers, which aims to install statues
commemorating those men who
moved from Wales because of
discrimination to the north of England
and became famous rugby league
stars.
Trustees have given talks and
presentations to a number of local
schools and are regularly invited to
speak at events and conferences –
many online.
Community involvement and giving
back is an integral part of HCE’s work.
Statement confirming Para 1.18 The Heritage & Cultural Exchange has
whether the trustees regard to the guidance issued by the
have had regard to the Charity Commission on public benefit
guidance issued by the by:
Charity Commission on • Prioritising the protection and
public benefit storage of archival materials to
ensure future use.
• Publicising the fact of their
existence at local events and
encouraging local participation
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
We are not in a position to make
Para 1.38 grants
Policy on grant making
Policy on social
investment including
Para 1.38
program related
investment
Volunteers play a critical role in the
Para 1.38 organisation. Trustees and members
Contribution made by of the steering committee give a lots
volunteers of time and energy.
Other
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Summary of the main
Para 1.20
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
Achievements against The Covid-18 restriction have
Para 1.41
objectives set impacted on the extent to which we
have been able to work on the
collection.
However with the support of funding
from Heritage Emergency Fund,
equipment was purchased to enable
volunteers to do some limited work at
home.
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
Review of the charity’s Para 1.21 Satisfactory. Another tranche of grant financial position at the was received from National Lottery end of the period Heritage Fund Statement explaining Para 1.22 At present, we are not in a position to the policy for holding hold reserves reserves stating why they are held Amount of reserves held Para 1.22 0 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 The charity is at present not in a uncertainties about the position to generate all its own charity continuing as a funding requirements and is reliant of going concern grant income. A fundraisinf strategy has been developed for the future.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The majority of funding to date has come from National Lottery Heritage The charity’s principal Fund. Support has also been received sources of funds Para 1.47 by way of donation from the Open (including any University. fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Foundation Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election to post by exiting trustees
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
The Heritage & Cultural Exchange
follow the guidance provided by
Policies and procedures the WCVA in terms of the recruitment
adopted for the Para 1.51 and support needs of trustees.
induction and training of
trustees
The Heritage & Cultural Exchange has
a steering committee made up of
The charity’s individuals with expertise and
organisational structure Para 1.51 knowledge in the areas relevant to
and any wider network The Heritage & Cultural Exchange.
with which the charity A Community Collections Officer was
works employed from 1/5/19 to 30/6/20
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name The Heritage & Cultural Exchange
Other name the charity
uses
Registered charity 1174349
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Butetown Community Centre
address Loudoun Square
Cardiff
CF10 5JA
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Gaynor Chair
1
Antoinette Legall
2 Trevor Godbold Treasurer
3 Martin O’Neill
4 Michael Johnson
Roiyah Solange
5
Saltus
6 John Davey
7 June Taitt
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
**The Heritage & Cultural Exchange 1174349**
## **Receipts and payments accounts**
Period start date Period end date **To** ### 31 March 2021
**For the period from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 4,090 - - 4,090
Image Use 350 - - 350
WMC Display - - - -
Cash Sales - - - -
HLF Grant - 23,640 - 23,640
Misc 350 - - 350
Interest - 1 - 1
Rugby - 1,554 - 1,554
Chartered Institute of Shipbrokers - - - -
4,790 25,194 - 29,984
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 4,790 25,194 - 29,984
A3 Payments
Postage - - - -
Website - 148 - 148
Stationery/Software 47 - - 47
Misc 27 - - 27
Bank Charges 72 36 - 108
Equipment - 842 - 842
Braodband - 34 - 34
Training Room Hire - - - -
Salary - 5,400 - 5,400
Rent + Rates - 7,653 - 7,653
Insurance 237 - - 237
Sub total [ 383 ] 14,113 - 14,496
A4 Asset and investment
purchases, (see table)
Computer - - -
Macbook & accessories - 2,722 - 2,722
printer - - -
Audio - - -
Sub total [ - ] 2,722 - 2,722
Total payments 383 16,835 - 17,218
Net of receipts/(payments) [ 4,407 ] 8,360 - 12,766
A5 Transfers between funds - - - -
A6 Cash funds last year end 447 1,652 - 2,099
Cash funds this year end [ 4,854 ] 10,012 - 14,865
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**|||**funds**|
||||**to nearest £**|||**to nearest £**|
|**B1 Cash funds**|Unity Trust Bank - current
Unity Trust Bank - Rugby
Unity Trust Bank - savings
**_Total cash funds_**||**4,854**
**-**
**4,854**||
|**6,874**
**1,518**
**1,620**
**10,012**|
||(agree balances|with receipts and payments
account(s))|OK||OK||
||||**Unrestricted**|||**Restricted**|
||||**funds**|||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
|**-**||**to nearest £**
**-**|
||||
|**-**
**-**|
|**-**
**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||
|**B3 Investment assets**|||||
|**-**
**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||
|**B4 Assets retained for the**|**2 x Laptops**||**Unrestricted**|||**470**|
|**charity’s own use**|**Brother MFC-J6930W**||**Restricted**|||**200**|
||**3 x Computers**||**Restricted**|||**408**|
||**Brother DCP-J572DW**||**Restricted**|||**80**|
||**Audio**||**Restricted**|||**290**|
||**2 x MacBooks**||**Restricted**||
|**2,722**
**-**|
|||||||**-**|
||||**Fund to which**|||**Amount due**|
||**Details**||**liability relates**|||**(optional)**|
|**B5 Liabilities**|||||
|**-**
**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print Name||||
Signed by one or two trustees on behalf of all the trustees
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
## **to the nearest £**
**646 - 19 - 135 49 - 1,620 2,469**
**2,469**
**125 201 190 72 90 - 722 13,500 7,126 235 22,261**
**141 - 80 290 511 22,771 20,302 22,401 2,099**
## **Endowment funds**
**to nearest £ -**
OK
## **Endowment funds**
**to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional) - - - - - - - -**
**When due (optional)**
Date of approval
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** The Heritage & Cultural Exchange **members of On accounts for the year** 31 March 2021 **Charity no** No.1174349 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 25/01/2022 **Name:** Shaun Birrell **Relevant professional qualification(s) or body (if any):**
**Address:** 64 St. Stephens Mansions, Mount Stuart Square, Cardiff, CF10 5LQ
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**