THE
KEARNS
FOUNDATION
Making a positive contribution to personal
development for community benefit.
At'REPORT
AND ACCOUNTS
2023-24
Established in 2007 and registered as a Charity in England and Wales
(Number 1156557) and now a Charitable InGorporated Organisation (CIO)
Registered under 1174340

Page 1
Charity Administration Details, Charitable Objectives &
Activities
Page 2-6 Trustees, Report 2023-24
Page 7-8 Financial Report and Notes to the Accounts
Page 9
Declarations

Charlty Name: The Kearns Foundation
Established.. October 2007 {under Charity 1156557)
Principal Address: clo 21 Garrett Court, Gertrude Road, Norwich. Norfolk, NR3 45D
Trustees:
Andrew Copelin - Chair
Alex Kearns - Vice Chair
James Kearns - Treasurer and Managing Trustee
Mick Tingley
Karen Willett
Chris Willett
Will Kearns
Employees: The charity is run entirely byvolunteers and has no employees.
Governance structure: The charity was originally constituted as an unincorporated
association under a constitution initially adopted in 2007.
It Is now registered as a Charitable Incorporated Organisation (CIO) as registered and
approved by the Charity Commission of England & Wales on 23 August 2017.
Appolntment of Trustees: Trustees are appointed annually aL or between General
Meetings, in line with the governing document. such that the membership of the Board
of Trustees reflects the skills, knowledge and experience required for both the effective
management of the charity. and its resources. and with due regard to the discharge of
the charitable objectives.
Board membership seeks to reflect a wide range of experiences of working, or
volunteering with the charwtys beneficiaries.
Charitable Objectives:
1. To advance in life and help young people through..
(a) The provision of recreational and leisure time activities provided in the
interest of social welfare, designed to improve their conditions of life,.
(b) Providing support and activities which develop their skills, capacities and
capabilities to enable them to participate in society as mature and responslble
individuals.
Page I

2. To promote the efficiency and effectiveness of charities and the effecttve use of
charitable resources for the benefit of the public
3. Such other purposes as are exclusively charitable in accordance with the laws of
England and Wales as the trustee5 may from time to time decide
Charitable Activities:
The Charity has a priorty of making a positive contribution to personal development
for community benefit and this is delivered through three core strands of its work:
Small Grants Programme - Grants of {normally) between £50 and £250 awarded to
individuals, and organisations, meeting set criteria who, as the result of our
investment, can make a dire¢ and positive impart on the comrnunities in which they
live. or serve.
Community Support Serwce - providing information, advice and guidance from its
network of trustees, contacts and sUPPOrters, to community based voluntary
organisations which enable them to grow, progress and improve their communities.
This may be through training workshops, mentoring or support with fundraising.
Trimingham Log Cobin Youth & Community Resource Centre- the provision of a log cabin
residential centre and camping grounds in North Norfolk provided at a subsidi5ed rate
to predominantlyyouth and community groups to SUPPOrt educational. and
developmental projects for young people and community volunteers, as well as
providing low cost accommodation for families. and children in need supported by the
appropriate agencies.
Trustees. Report:
This report covers the period 1st April 2023 to 31st March 2024 and highlights the
achievements within the three core areas of work set out above as a way of achieving
the charitable objectives.
Small Grants Programme
During the period covered by this report. the Foundation received 8 applications for
assistance under our small grants programme from voluntary and community
organisations and from individual young people.
Of these applications 5 were ineligible. 3 were approved and O were rejected.
Page 2

The following grants were awarded:
£250 - Take Our Hand - a small charity supporting bereaved children with our
grant being used to fund the development of promotional materials.
£250- BBC Children in Need- a discretionary donation on behalf of the Trustees
to support projects benefitting children and young people in the UK.
£250- awarded via a registered youth group to an individual young person, and
their family to enable him to attend an organised residential youth activity week
with hi5 peers.
Communlty Support Service
The Foundation's long held
view that small charities in
Norfolk were missing out on
support was addressed wlth
the delivery and review of the
first Norfolk Small Charities
Showcase in April 2023.
The event was delivered on
Saturday 22nd April at The
Forum,
Norwich with 24
community
organisations
taking part.
The event targeted Norfolk
based and Norfolk serving community groups and charitable organisations with an
annual income of less than £250.000 with free stalls to promote their seNices, attract
new volunteers and potential funding.
The event also brought together the three county based voluntary sector infrastructure
support organisations for Norfolk (Community Action Norfolk, Norfolk Community
Foundation and Voluntary Norfolk) who through the Norfolk County Council funded
Empowering Communities Partnership tookthree of the stalls to provide small charities
with advice and information.
As part of the event. four free to attend workshops were available providing advlce and
information on maximising digital opportunities, fundraising. volunteer recruitment
and retention and making the most of the media through marketing.
'Ili IVI
PagE 3

The eventwas fully funded by the Kearns Foundation at a cost of £1,243.53 from within
the Community Support budget to ensure that community organisations need not
redirect their funds away from frontline services and could maximise the opportunity
within a high profile, high footfall city centre location.
The event had also provided an opportunity for the Kearns Foundation to promote its
Small Grants programme, Community Support Programme and Log Cabin and
Campsite facilities to a much wider audience at both the event and surrounding
publicity.
Following the event a full review, involving feedback from those who had participated,
and Foundation Trustees planned a second event forjune 2024 making some changes
to eligibility. administration and targeting. Feedback had been positive and included
ideas for additional workshops
No additional requests were received for specific community suppor¢ and no training
workshops took place during this period.
Trlmlngham Log Cabln Youth & Community Resource Centre
Managed entirely by volunteers, both
within and supporting the Foundation.
use of the centre during 2023 remained
low as schools and youth groups
continued to experience low levels of
take up for programrnes like the Duke of
Edinburgh's Award and residential
camping.
FOVNDATION
Trlmingham Log Cabin
Y(AAh L1rfiUhL￿1lV g&*hJtce C￿￿rE
The continued annually licensed use of
the Beacon Field (by kind permission of
Mr and Mrs Frank Mason) for occasional
camping meant that larger groups were
able to re-engage.
Following ongoing and regular building maintenance reviews the Board agreed to carry
out repairs to the roof, and surrounding structures, of the Log Cabin.
During May 2023 four Trustees carried out the installation of a new roof covering for
the Log Cabin, designed as a 5-10 year temporary arrangement at a fraction of the cost
of a full roof replacement. This involved repairing and replacing some gutterin& and
using the opportunity to trim over-hanging trees given that the landowner had
Page 4

withdrawn permission to have them reduced in height. having originally approved the
works to be done.
Also during theyearthe Log Cabin had a full electrical system test, new lighting and new
smoke alarms installed.
The Board had been kept informed of continuing issues with the landowner who
continues to be subject to legal action by the local authority for breaches of planning
law on parts of the site that he operates.
During the Autumn of 2023 the Managing Trustee made direct contact vlith every
Norfolk School registered as operating the Duke of Edinburgh's Award Scheme. as well
as the Duke of Edinburgh'sAward Scheme contacts in Norfolk. Suffolk. Cambridgeshire,
Essex and Peterborough. In addition marketing was directed at Scout and Girlguiding
Groups in Norfolk and Suffolk in an attempt to promote wider use of the Log Cabin and
Campsite.
Overall the Log Cabin and campsite produced an operating loss of £1,261.11 during the
financial year (2023-24) compared with a surplus of £711.50 (2022-23). Taking into
account the planned maintenance costs of the roof and electrical works (£1.076.01}the
operating loss should be seen as more modest at £185.10.
The folloviing table shows the use of the log cabin and camping fields.
Year
Total
Bookin
No
Grou
of
No of young
le
Cabln
ni
ht5
Campsite
2024*
2023
2022
162
322
110
64
120
66
99
89
2021
218
2020
40
160
2019
2018
2017
173
14
289
697
333
349
33
29
588
452
2016
14
266
27
2015
170
292
*Based on bookings held at 30thJune 2024 (for the year)
Page 5

Fundraising
The Foundation did no direct fundraising during this period but received £108.23
through affiliations with Easyfundraising and Amazon Smile sales.
Governance and Admlnlstratlon of the Charlty
The Board ofTrustees have met regularly. and always quorate. duringthe year to ensure
the effective management of the agreed projects, and to diligently review reports on
income, expenditure and budget forecasts in relation to its core activities.
Much of the day to day operation of the charity, Including grant applications, centre
managementand finance5 are delegated to the Managing Trustee to prepare, with four
named trustees being signatories to any outgoing payments. and the Board being
regularly updated through meetings and e mails between them on major issues.
+X
Page 6

2023-24 Income and Expenditure
INCOME
Amount
Budget Headlng
Note
Donations
Fundraising
Trimingham Log Cabin and Campsite
27.39
108.23
2,404.01
Total
2.539.63
EXPENSES
Amount
Budget Heading
Fundraising
Trimingham Log Cabin and Campsite
Community Support
Grants
Marketing
Subscriptions
Governance & Admin
3,665.12
477.63
750.00
76.68
1.374.73
Total
6.344.16
Summary
Income received
Expenditure
SurpluslDeflclt
2023-24
2023-24
202>24
2,539.63
6,344.16
3.804.53
Balance brought forward
Balance carrled forward
1 stApril 2023
31 st March 2024
38.657.35
34.852.82
Restricted funds
Unrestrirted funds
34.852.82
Page 7

Notes to the Accounts:
1 . These are fund5 generated from the revenues generated from Eas5rfundraising
and Amazon Smile on-line reward payments
2. These are funds received from building5 and camping hires at the Trimingham
Log Cabin Youth and Community Resource Centre and Camping site.
3. These are the costs associated with the managemenL maintenance and
operation of the Trimingham Log Cabin Youth and Community Resource Centre
and Camping site.
4. These amounts relate to funds approved by the Foundation to support
community organisations, primarily through the Norfolk Small Charities
Showcase and any additional services.
5. These funds reflect the Small Grants made to qualifying individuals and
communty organisations.
6. These are primarily insurance costs and bank charges of £6 per month and
stationery costs.
Reserves Policy
The Trustees have not considered a formal reserves policy for the charity to date, but
considerthis to be equivalent to three months operational costs.
Audit and Independent Examination Policy
The Charitys income is below the Charity Commission's £500,000 gross income
threshold for the requirement for a ststutory audit.
As the gross income for the current accounting period is below the Cornmission's
£25,000 threshold, these accounts have been prepared on a "Receipts and Payments"
basis without the need for independent examination or audit.
Trustees regularly review all income and expenditure on a quarterly basis and will make
its full accounts available. on receipt of a valid and reasonable request. A copy of the
Annual Reportand Accounts will be made publicly available as partof the Annual Return
to the Charity Commission and published on their website.
Page 8

Declaration
This annual report and accounts have been received. considered, and accepted by the
Trustees of the Kearns Foundation as being an accurate representation of the receipts
and payments occurrlng wlthin the financial year 1st April 2023 to 31st March 2024 and
the balances shown provide an accurate representation of the current assets and
liabilities of the funds held by the charity.
Andrew Copelin
Trustee and Chair
Alex Kearns
Trustee and Vice Chair
14"July 2024
14thJuly 2024
TIIE
FOUNDA
Supportloy
Organlsetso
Tra"",
ThmlnB
FiJttarAI.-:.
Supw
Page 9