## **Registered charity number: 11743** 

## **WINDSOR & ETON ROTARY CHARITY** 

**Trustees' Report and Accounts for the year ended 30th June 2021** 



## **WINDSOR & ETON ROTARY CHARITY** 

Registered as a charity on 22nd August 2017. Registered Number  1174335 

## **Trustees** 

G J Barlow P J Lock D F Osmond C M A Simon 

## **Address** 

c/o 13 Malt House Close Old Windsor Berkshire SL4 2SD 

## **Bankers** 

HSBC Bank Lloyds Bank 25 High Street Lewisham Branch Windsor PO Box 1000 Berkshire  SL4 1LN Andover 

## **Stockbroker** 

Charles Stanley & Co. Ltd. 55 Bishopsgate London EC2N 3AS 

## **Independent Examining Accountant** 

S J Roper, FCA Chartered Accountant Lavendale House Broomfield Park Sunningdale Berks SL5 0JS 

|**Contents**<br>Trustees' Report<br>Independent Examiner's Report<br>Financial statements|Page|
|---|---|
||1<br>2<br>3 - 6|





135

## **WINDSOR & ETON ROTARY CHARITY** 

## **Trustees' Report for the year ended 30th June 2021** 

Details of the Charity and its Trustees and Advisors are given on the previous page. 

## **Structure, governance and management** 

Windsor & Eton Rotary Charity (the Charity) is constituted as a Charitable Incorporated Organisation and was registered as a charity on 22nd August 2017, Registered Charity number 1174335 

The Charity is governed by a written constitution. The Trustees are the only members of the Charity and their initial periods of appointment are stated in the constitution. The Trustees manage the Charity's affairs. 

## **Objectives and activities** 

The objects of the Charity are the relief of the poor and needy or for the benefit of such other charitable institutions, societies and objects as the Trustees shall, in duly constituted meeting, from time to time decide. 

Funds are raised for the Charity by the members of the Rotary Club of Windsor and Eton. The main activity undertaken for the public benefit in relation to the Charity's objects is the making of grants. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and confirm that the charity meets the criteria. 

## **Achievements and performance** 

The Charity paid out £24,836 in grants and donations during the year.  These grants covered a wide range of worthy causes, as disclosed in the accounts, in response to both crises and short and longer term needs locally, nationally and internationally. 

For a second year the main fund raising activities, the Summer Fayre and Duck Race,could not be held due to the Covid-19 pandemic. The only fund-raising event that did take place in the year was a Christmas quiz. 

The Charity continued to receive donations from Rotary Club members and others, in response to the Covid 19 pandemic, to support Windsor Foodshare and Windsor Homeless projects. The Trustees oversee investment strategy, taking advice from their stockbroker as necessary. There were no changes to the Charity's investment portfolio in the period. The market value of the portfolio increased by 17.0% (£30,150) in the period and yielded £7,395 in dividends. Currently only the income from the portfolio is available to the general fund from which all payments of general fund grants are made. 

## **Financial review** 

The Trustees do not have a numerical policy on reserves; simply to hold a balance of funds that enable a rapid response to emergency needs and, also, to grant towards applications for help from local, national and international causes. 

The reserves (i.e. the net asset value) at 30th June 2021 stood at £249,992 of which £39,826 related to the General Fund and the Trustees confirm that is adequate for the policy stated above. The Trustees are not aware of any financial risks to which the Charity is exposed other than the possible reduction in market value of the investment portfolio. 

## **Declaration** 

The Trustees declare that they have approved the Trustees' Report above. 

Signed on behalf of the Charity's Trustees 

C M A Simon Date: 20th September 2021                                                  Chairman of the Trustees 

Page 4 



## **WINDSOR & ETON ROTARY CHARITY** 

## **Independent Examiner's Report to the Trustees of Windsor & Eton Rotary Charity** 

I report to the trustees on my examination of the accounts of Windsor & Eton Rotary Charity ('the Charity') for the year ended 30th June 2021 

## **Responsibilities and basis of report** 

As the charity trustees of Windsor & Eton Rotary Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Charity's accounts carried out under se of  the  Act and in carrying out my examination I have followed all the applicable D given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in material respect: 

1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a p understanding of the accounts to be reached. 

S J Roper, FCA Date: 23rd September 2021 Chartered Accountant Lavendale House Broomfield Park Sunningdale Berks SL5 0JS 

Page 2 



ction 145
irections
any
)roper
Page 3

## **WINDSOR & ETON ROTARY CHARITY** 

## **RECEIPTS & PAYMENTS ACCOUNT** 

## **Year ended 30th June 2021** 

|**Receipts**<br>Donations<br>Fund raising income<br>Dividends from investments<br>Bank interest<br>**_Sub total_**<br>**Investment sales**<br>Proceeds of sales of investments<br>**_Sub total_**<br>**_Total receipts_**<br>**Payments**<br>Fund raising costs<br>Charitable activities<br>Investment management charges<br>Bank charges<br>**_Total payments_**<br>**_Net of receipts/(payments)_**<br>Transfers between funds<br>Cash funds at 30th June 2020<br>**_Cash funds at 30th June 2021_**<br>**STATEMENT OF ASSETS AND LIABILITIES**<br>**30th June 2021**<br>**Cash funds**<br>Balance at bankers<br>Balance at stockbrokers<br>**Other monetary assets**<br>Debtors and prepayments<br>**Investments**<br>Investments at market value<br>**Liabilities**<br>Creditors and accruals<br>**_Net asset value at 30th June 2021_**|Note<br>3<br>4<br>4<br>5<br>Note<br>7<br>7||Unrestricted Funds<br>General<br>Designated<br>£<br>£<br>68<br>1,230<br>7,395<br>4<br> -<br>1,302<br>7,395<br> -<br> -<br> -<br> -<br>1,302<br>7,395<br>60<br>12,807<br>1,211<br> -<br> -<br>12,867<br>1,211<br>(11,565)<br>6,184<br>7,638<br>(7,395)<br>43,753<br>3,530<br>39,826 2,319<br>======= ========<br>Unrestricted Funds<br>General<br>Designated<br>£<br>£<br>39,826<br> -<br>2,319<br>39,826<br>2,319<br> -<br>319<br> -<br>207,048<br> -<br> -<br>39,826        209,686<br>======= ========|Unrestricted Funds<br>General<br>Designated<br>£<br>£<br>68<br>1,230<br>7,395<br>4<br> -<br>1,302<br>7,395<br> -<br> -<br> -<br> -<br>1,302<br>7,395<br>60<br>12,807<br>1,211<br> -<br> -<br>12,867<br>1,211<br>(11,565)<br>6,184<br>7,638<br>(7,395)<br>43,753<br>3,530<br>39,826 2,319<br>======= ========<br>Unrestricted Funds<br>General<br>Designated<br>£<br>£<br>39,826<br> -<br>2,319<br>39,826<br>2,319<br> -<br>319<br> -<br>207,048<br> -<br> -<br>39,826        209,686<br>======= ========|Unrestricted Funds<br>General<br>Designated<br>£<br>£<br>68<br>1,230<br>7,395<br>4<br> -<br>1,302<br>7,395<br> -<br> -<br> -<br> -<br>1,302<br>7,395<br>60<br>12,807<br>1,211<br> -<br> -<br>12,867<br>1,211<br>(11,565)<br>6,184<br>7,638<br>(7,395)<br>43,753<br>3,530<br>39,826 2,319<br>======= ========<br>Unrestricted Funds<br>General<br>Designated<br>£<br>£<br>39,826<br> -<br>2,319<br>39,826<br>2,319<br> -<br>319<br> -<br>207,048<br> -<br> -<br>39,826        209,686<br>======= ========|<br> <br>|Restricted<br>Funds<br>£<br>6,174<br>140<br> -|Restricted<br>Funds<br>£<br>6,174<br>140<br> -|
|---|---|---|---|---|---|---|---|---|
|||<br> <br>|General<br>£<br>68<br>1,230<br>4|<br>|||<br> <br>||
||||1,302||7,395|||6,314|
|||<br>|<br> -|<br>|<br> -|<br>|<br>|<br> -|
||||-||-|||-|
||||1,302||7,395|||6,314|
|||<br> <br> <br>|<br>60<br>12,807<br> -|<br> <br>|<br>1,211<br> -|<br> <br> <br>|<br> <br> <br>|<br>1,680<br>12,029<br> -|
||||12,867||1,211|||13,709|
|||<br> <br>|<br>(11,565)<br>7,638<br>43,753|<br>|<br>6,184<br>(7,395)<br>3,530|<br>|<br>|<br>(7,395)<br>(243)<br>16,378|
|||<br>=<br>||||<br> <br> <br>|<br>8,740<br>========<br>Restricted<br>Funds<br>£<br>8,740<br> -||
|||<br>|General<br>£<br>39,826<br> -||||<br>||
||||39,826|<br>|<br>2,319|||8,740|
|||<br>|<br> -|<br>|<br>319|<br>|<br>|<br> -|
||||-||207,048|||-|
||||-|<br>|<br> -|||8,260|
|||<br>=|39,826<br>=======|<br>|209,686<br>========|<br> <br>|<br> <br>==|<br>480<br>======|



These financial statements were approved by the Trustees on  20th September 2021 and signed on t 

C M A Simon, Trustee 

P J Lock, Trustee 

3 



**WINDSOR & ETON ROTARY CHARITY** 

## **NOTES TO THE ACCOUNTS** 

## **Year endedo 30th June 2021** 

## **1.  Basis of preparation** 

These accounts have been prepared as Receipts and Payments Accounts under S.133 of the Char 

## **2.  Accounting policies** 

## **2.1 Fund accounting** 

The charity maintains various types of funds as follows: 

**Unrestricted funds** : divided into 

- **Designated Funds** are amounts which have been put aside out of the unrestricted funds at the the Trustees. They comprise a fund to be invested and currently only the investment income  to - **General Unrestricted Funds** represent resources which are expendable at the discretion of th in the furtherance of the objects of the charity. 

## **Restricted funds:** 

- Funds donated or raised for specific purposes. 

## **3.  Donations received** 

## **Restricted funds** 

Windsor Foodshare 

Windsor Homeless 

## **Unrestricted funds** 

Rotary Club of Celle Christmas Carols collection Rotary District 1090 (towards Dictionaries for Life) Other collections and donations 

## **Total** 

|**4.  Fund Raising Events**<br>**Restricted funds:**<br>For The Prince Philip Trust Fund<br>Ascot Racecourse collection 2019<br>Ascot Raceday 2020 (cancelled)<br> <br>**Unrestricted funds:**<br>Windsor Summer Fayre - 2019<br>Duck Race - 2019<br>Golf Day<br>Quizzmas<br>|<br>|Gross<br>Receipts<br>£<br>-<br>140|<br>|=<br>Gross<br>Payments<br>£<br>-<br>1,680<br>1,680<br>=======<br>-<br>-<br>-<br>60<br>60<br>=======|
|---|---|---|---|---|
||<br>==<br> <br> <br> <br>|140<br>======<br>-<br>200<br>-<br>1,030|<br> <br>=<br> <br> <br> <br>||
||<br> <br>==|<br>1,230<br>======|<br>=||



4 



**WINDSOR & ETON ROTARY CHARITY** 

## **NOTES TO THE ACCOUNTS (continued)** 

## **Year endedo 30th June 2021** 

## **5.  Charitable Activities** 

## **5.1 Activities** 

## **From: Unrestricted funds** 

Youth Speaks competitions 

## **5.2 Grants and Donations** 

## **From: Restricted funds** 

The Prince Philip Trust Fund Windsor & Eton District Scout Council (from Windsor 41 Club fund) Windsor Foodshare Windsor Homeless 

## **From: Unrestricted funds** 

To Individuals: 0 (2020- 0) To Organisations: Alexander Devine Hospice British Red Cross - India British Red Cross - Lebanon Burnham Grammar School UNIFI project Daisy's Dream Drum Uganda Global Sight Solutions Learning 4 Life Macmillan Windsor Cancer Support Mercy Ships Rainbow Childrens Home (Nepal) Rotary Club of Easthampstead - Sand Dams Rotary Foundation UK Shelterbox Trust Thames Hospice UNICEF UK - Bangladesh UNICEF UK - Yemen Windsor Boys' School Windsor Christian Action Windsor Festival Windsor Foodshare 12 (2020 - 12) other grants of less than £500 

## **Total for Charitable Activities** 

= 

5 



## **WINDSOR & ETON ROTARY CHARITY** 

## **NOTES TO THE ACCOUNTS** 

## **Year endedo 30th June 2021** 

|**6.  Restricted Funds**<br>Brought fwd<br>Receipts<br>Payments<br>Note<br>£<br>£<br>£<br>Prince Philip Trust Fund<br>A<br>15,625               140            7,262<br>Windsor 41 Club Fund<br>220                  -                    -<br>Windsor Foodshare<br>533<br>5,511<br>5,784<br>16,378            5,651          13,046<br>======== ======== ========<br>Note A: 10% of the net funds raised are transferred to the charity's General Fund with the agreem<br>**7.  Investments**<br>30.6.2021<br>Market<br>Cost<br>value<br>£<br>£<br>Monies awaiting investment<br>2,319            2,319<br>Quoted securities - equities<br>161,807<br>207,048<br>164,126        209,367<br>======== ========|Brought fwd<br>£<br>15,625<br>220<br>533|<br> <br>|Receipts<br>£<br>140<br>-<br>5,511|<br> <br>|Payments<br>£<br>7,262<br>-<br>5,784|Payments<br>£<br>7,262<br>-<br>5,784|
|---|---|---|---|---|---|---|
|||Cost<br>£<br>2,319<br>161,807||<br>|||
|||<br>164,126<br>========||<br> <br>==||<br>209,367<br>======|



6 



|<br> <br> <br>|Total<br>£<br>6,242<br>1,370<br>7,395<br>4|<br> <br> <br>|2020<br>£<br>7,136<br>51,569<br>7,342<br>90|
|---|---|---|---|
||15,011||66,137|
|<br>|<br> -|<br>|<br>4,539|
||-|<br>|<br>4,539|
||15,011|<br>|<br>70,676|
|<br> <br> <br> <br>|<br>1,740<br>24,836<br>1,211<br> -|<br> <br> <br> <br>|<br>31,039<br>21,604<br>1,009<br>50|
||27,787||53,702|
|<br> <br>|<br>(12,776)<br>-<br>63,661|<br> <br>|<br>16,974<br>-<br>46,687|
|<br>==|<br>50,885<br>======|<br>==|<br>63,661<br>======|



|<br>|Total<br>£<br>48,566<br>2,319|<br>|2020<br>£<br>60,131<br>3,530|
|---|---|---|---|
|<br>|<br>50,885|<br>|<br>63,661|



|319|630|
|---|---|
|207,048|176,898|
|<br>8,260|<br>10,500|
|<br>249,992<br>========|<br>230,689<br>========|



their behalves by: 

7 



rities Act 2011. 

e discretion of be expended. e Trustees 

|£<br>5,511<br>663|<br>|2020<br>£<br>4,833<br> -|
|---|---|---|
|6,174||4,833|
|<br>-<br>-<br>-<br>68|<br> <br> <br> <br>|<br>879<br>350<br>500<br>574|
|68||2,303|
|6,242<br>========|<br> <br>===|<br>7,136<br>=====|



|Net<br>£<br>-<br>(1,540)|<br>|2020<br>£<br>1,200<br>15,625|
|---|---|---|
|(1,540) <br>========<br>-<br>200<br>-<br>970|<br>===<br> <br>|16,825<br>=====<br>315<br>2,380<br>1,010<br> -|
|1,170<br>========|===|3,705<br>=====|



8 



2020 £ £ - 482 

|5,582<br>-<br>5,784<br>663|1,080<br>500<br>4,300<br> -|
|---|---|
|12,029|5,880|



- - 

500 500 1,000 550 500            1,000 500 1,000 750 500 1,000 713            1,270 500 2,500            2,500 1,000 651 500 500 2,000 1,500 500               850 250 2,094 2,921 12,807 15,242 

24,836          21,604 ======== ======== 

9 



Transfers Carried fwd £ £ (243) 8,260 -                 220 - 260 (243) 8,740 ======== ======== ent of the PPTF. 

## 30.6.2020 

Market Cost value £ £ 3,530            3,530 161,807 176,898 165,337        180,428 ======== ======== 

10 



Page 3

Page 4

Page 5

Page 6

Page 7