REGISTERED CHARITY NUMBER: 1174330
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
Quest Chartered Management Accountants Grosvenor House 11 St Paul Square Birmingham B3 1RB
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
| PAGE | |
|---|---|
| REPORT OF THE TRUSTEES | 1 TO 3 |
| INDEPENDENT EXAMINER'S REPORT | 4 |
| STATEMENT OF FINANCIAL ACTIVITIES | 5 |
| BALANCE SHEET | 6 TO 7 |
| NOTES TO THE FINANCIAL STATEMENTS | 8 TO 11 |
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES | 12 |
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 JANUARY 2025
Trustees’ Report
Overview
During the reporting period, Fox Hollies Community Association has continued to strengthen its activities, community reach, and financial position. The charity has made measurable progress against its charitable purposes by delivering high-quality services, increasing engagement with beneficiaries, and enhancing organisational capacity.
The Trustees confirm that, in planning and delivering all activities, due regard has been given to the Charity Commission’s guidance on public benefit. The organisation’s programmes remain aligned with our charitable objectives to promote community participation, improve wellbeing, and provide inclusive opportunities for children, young people, and adults within the Fox Hollies area.
Achievements and Performance
Early Years Provision
Our Preschool has experienced steady growth in attendance, with intake levels returning to those seen prior to the COVID-19 pandemic. This growth has contributed to a stable financial performance in this area. Significant investment has been made in staff development, including training and curriculum enhancement, to maintain high standards of early years education. The service has also strengthened relationships with partner agencies to ensure cohesive support for families.
Children and Young People’s Services
The Children and Young People programme expanded substantially during the year. Support from the People’s Postcode Lottery enabled the charity to increase youth work hours and enhance the range and accessibility of activities offered. As a result, engagement levels have risen, and the programme now supports a broader and more diverse group of young people. These developments align directly with the emerging Children and Young People’s Plan for the local area, and further growth is anticipated.
Community Development Activities
Our wider community development work has progressed steadily. Membership groups have remained active, with strong attendance and regular activities. A notable highlight was the media coverage of our Yarn and Yarn group’s community art installation marking Remembrance Day, demonstrating the visibility and impact of local creative engagement.
In addition, our Community Development Manager has worked to identify and respond to emerging community needs. This has included early-stage support for a South Asian men’s mental health group, the relaunch of the community café warm space, and the development of new youth café drop-in sessions. These initiatives reflect our commitment to supporting wellbeing, social connection, and community resilience.
Structure, Governance and Management
The Board of Trustees has continued to strengthen governance arrangements to ensure the charity operates effectively and sustainably. Work has been undertaken to identify key organisational enablers and to improve oversight, planning, and strategic development.
During the reporting year, the charity also supported a number of community consultations aimed at shaping a new strategic plan. This plan will align with the anticipated renewal of the lease on the charity’s premises during the next reporting period. These governance activities are
designed to ensure that the charity remains responsive to community needs and is well positioned for long-term sustainability.
Financial Review
The charity concludes the year in a stronger financial position than the previous reporting period. Growth in service delivery- particularly within Early Years and Youth Services -has contributed to this improvement. The Trustees continue to monitor financial performance closely and to maintain prudent reserves to ensure the stability of charitable activities.
Plans for the Future
Looking forward, the organisation anticipates continued development across all service areas. The Board will focus on:
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Monitoring the new strategic plan;
-
supporting sustainable growth of the Preschool and Children and Young People’s programmes;
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strengthening community development initiatives in response to local priorities; and
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ensuring long-term financial and operational stability, particularly as the new premises lease is formalised.
Despite wider financial and civic challenges, the Trustees remain confident in the resilience of the organisation. Careful stewardship and strategic planning will ensure that Fox Hollies Community Association continues to deliver meaningful public benefit and fulfil its charitable purposes for years to come.
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JANUARY 2025
I report on the accounts for the year ended 31 January 2025 set out on pages below.
Respective responsibilities of trustees and examiner.
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
Basis of the independent examiner's report
Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements
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to keep proper accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companes Act 2006 and with the methods and principals of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nick Bonnaud ACMA
Quest Chartered Management Accountants
Grosvenor House 11 St. Pauls Square, Birmingham, B3 1RB
Date: 27/03/2025
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2025
| 31-Jan-25 | 31-Jan-25 | 31-Jan-24 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Restricted | New Charity | Total | Total | |||||
| Funds | Funds | Funds | Funds | Funds | ||||||
| Notes | £ | £ | £ | £ | £ | |||||
| INCOMING RESOURCES | ||||||||||
| Incoming resources from generated funds | ||||||||||
| Fees and Charges | ||||||||||
| Pre-school | 1,299 | 1,299 | 1,493 | |||||||
| Pre-school Fees | 13,212 | 13,212 | 16,550 | |||||||
| Luncheon Club | 7,656 | 7,656 | 7,058 | |||||||
| Youth Club Fees | 2,023 | 2,023 | 2,403 | |||||||
| Community Activities (adjusted for Y&Y) | 1,465 | 1,465 | 4,039 | |||||||
| Event | 75 | 75 | 0 | |||||||
| Refreshments | 0 | 145 | ||||||||
| Cash | 0 | 0 | ||||||||
| ~~25,730,~~ | ~~oO~~ | ~~0~~ | ~~25,730~~ | ~~31,688~~ | ||||||
| Premises Charges | ||||||||||
| Private Hire | 18,347 | 18,347 | 14,813 | |||||||
| 18,347 | 0 | 0 | 18,347 | 14,813 | ||||||
| Grants | ||||||||||
| Pre-school Grant | 131,429 | 131,429 | 70,048 | |||||||
| Youth Work Grant | 18,970 | 12,030 | 31,000 | 9,936 | ||||||
| HAF Grant | 6,030 | 6,030 | 481 | |||||||
| General Donations & Gift Aid | 1,371 | 1,371 | 539 | |||||||
| E- Centre Fund Raising | 265 | 265 | 0 | |||||||
| Other Grants | 4,000 | 4,000 | 0 | |||||||
| Warm Space Grant | 0 | 4,818 | ||||||||
| Fundraising | 4,435 | 4,435 | 5,308 | |||||||
| Interest (savings account) | 2,171 | 2,171 | 0 | |||||||
| Other | 0 | 0 | ||||||||
| 168,671 | 12,030 | 180,701 | 91,131 | |||||||
| Total incoming resources | ~~212,748~~ | ~~12,030~~ | ~~oO~~ | ~~224,778~~ | ~~137,632~~ | |||||
| RESOURCES EXPENDED | ||||||||||
| Staff Costs | ||||||||||
| Pre School | 77,245 | 77,245 | 75,170 | |||||||
| Youth Work | 15,672 | 15,672 | 18,077 | |||||||
| Admin | 10,122 | 10,122 | 9,282 | |||||||
| CDM | 26,900 | 26,900 | 25,068 | |||||||
| Cleaning / Caretaking | 4,536 | 4,536 | 5,288 | |||||||
| ActivitySupport | 4,471 | 4,471 | 5,336 | |||||||
| E-Centre | 5,887 | 5,887 | 5,343 | |||||||
| Wages | 0 | 0 | ||||||||
| Pension(Nest) | 8,934 | 8,934 | 9,324 | |||||||
| PAYE | 19,448 | 19,448 | 19,458 | |||||||
| Staff Training & PD | 205 | 205 | 744 | |||||||
| DBS | 153 | 153 | 278 | |||||||
| ~~173,573~~ | ~~oO~~ | ~~0~~ | ~~173,573~~ | ~~173,369~~ | ||||||
| Programme Costs | ||||||||||
| Pre School | 4,938 | 4,938 | 3,226 | |||||||
| Pre-School Equipment | 49 | 49 | 162 | |||||||
| LuncheonClub | 135 | 135 | 426 | |||||||
| E - Centre | 23 | 23 | 51 | |||||||
| Youth Work | 1,551 | 1,551 | 1,189 | |||||||
| HAF Food Provision | 0 | 877 | ||||||||
| HAF Equipment | 0 | 115 | ||||||||
| HAF Trips | 0 | 383 | ||||||||
| Refreshments | 174 | 174 | 277 | |||||||
| KitchenEquipment | 0 | 30 | ||||||||
| Equipment | 0 | 260 | ||||||||
| Events | 167 | 167 | 1,724 | |||||||
| ~~7,037~~ | ~~oO~~ | ~~oO~~ | ~~7,037~~ | ~~8,720~~ | ||||||
| Admin Costs | ||||||||||
| OfficeSupplies | 1,173 | 1,173 | 2,458 | |||||||
| ProfessionalFees | 6,770 | 6,770 | 8,897 | |||||||
| Telephones / IT | 2,048 | 2,048 | 2,262 | |||||||
| Insurance | 3,624 | 3,624 | 3,297 | |||||||
| Other | 363 | 363 | ||||||||
| 13,978 | 0 | 0 | 13,978 | 16,913 | ||||||
| Premises Costs | ||||||||||
| Rates | 0 | 0 | ||||||||
| Heat & Light | 13,559 | 13,559 | 18,162 | |||||||
| Rent & Lease | 0 | 0 | ||||||||
| Repairs & Maintenance | 10,079 | 10,079 | 9,046 | |||||||
| Cleaning & Sundries | 2,976 | 2,976 | 880 | |||||||
| Water | 458 | 458 | 424 | |||||||
| ~~27,072~~ | ~~oO~~ | ~~0~~ | ~~27,072~~ | ~~28,511~~ | ||||||
| Total resources expended | ~~221,660~~ | ~~oO~~ | ~~0~~ | ~~221,660~~ | ~~227,513~~ |
| 31-Jan-25 | 31-Jan-24 | |||||
|---|---|---|---|---|---|---|
| Trustee | ||||||
| Unrestricted | Restricted | Contingency | Total | Total | ||
| Funds | Funds | Funds | Funds | Funds | ||
| Notes | £ | £ | £ | £ | £ | |
| NET INCOMING/(OUTGOING) RESOURCES | 5 | (8,912) | 12,030 | 0 | 3,118 | (89,881) |
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 110,207.00 | - | 43,000.00 | 153,207.00 | 242,069 | |
| IncomingResources | 212,748 | 12,030 | 0 | 224,778 | 137,632 | |
| Expenditure | (221,660) | 0 | 0 | (221,660) | (227,513) | |
| PettyCash | ||||||
| Movement in Money Held on behalf | (1,398.00) | (1,398.00) | 1,019.14 | |||
| Movement in Accruals/Prepayments | - | 0 | ||||
| Transfer between funds | ||||||
| TOTAL FUNDS CARRIED FORWARD | 101,295 | 10,632 | 43,000 | 154,927 | 153,207 |
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
BALANCE SHEET
AS AT 31 JANUARY 2025
MONEY HELD ON BEHALF OF OTHERS
| Opening Balance Mens Shed 3,177 Yarn & Yarn 1,800 Accks Green Carnival 2,888 7,865 |
Opening Balance Mens Shed 3,177 Yarn & Yarn 1,800 Accks Green Carnival 2,888 7,865 |
Income Outgoings Closing Balance 332 2,845 1,822 3,622 2,888 0 |
|---|---|---|
| 7,865 | 1,822 3,220 6,467 |
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
BALANCE SHEET
AS AT 31 JANUARY 2025
| Notes FIXED ASSETS Tangible assets CURRENT ASSETS Debtors Cash at bank and in hand- Current Cash at bank and in hand- Select CREDITORS Payroll Accrual Amounts falling due within one year 8 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 9 Unrestricted funds Restricted funds Trustee Contingency funds TOTAL FUNDS |
Unrestricted Funds £ - - 101,295 101,295 101,295 101,295 101,295 - - - |
Restricted Funds £ - - 10,632 10,632 - 10,632 10,632 10,632 - - - |
Trustee Contingency Funds £ - - 43,000 43,000 - 43,000 43,000 43,000 - - - |
31-Jan-25 Total Funds £ - - - 154,927 154,927 - 154,927 154,927 154,927 101,295 10,632 43,000 154,927 |
31-Jan-24 Total Funds £ - - 153,207 |
|---|---|---|---|---|---|
| 153,207 0 |
|||||
| 153,207 | |||||
| 153,207 | |||||
| 153,207 | |||||
| 110,207 0 43,000 |
|||||
| 153,207 |
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
BALANCE SHEET (CONTINUED….)
FOR THE YEAR ENDED 31 JANUARY 2025
The charity is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2025.
The members have not required the charity company to obtain an audit of its financial statements for the year ended 31 January 2025 in accordance with Section 476 of the Companies Act 2006.
The financial statements were approved by the Board of Trustees on 27/03/2025
and were signed on its behalf by:
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Trustee, John Gardner
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery etc. - 20% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
| 2. VOLUNTARY INCOME Donations Grants 3. ACTIVITIES FOR GENERATING FUNDS Fundraising events 4. INVESTMENT INCOME Deposit account interest 5. NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after charging: Depreciation |
31-Jan-25 £ 1,371 160,694 |
31-Jan-24 £ 539 91,131 |
|---|---|---|
| 162,065 | 91,670 | |
| 31-Jan-25 £ 4,435 31-Jan-25 £ 2,171 31-Jan-25 £ - |
31-Jan-24 £ - |
|
| 31-Jan-24 £ |
||
| 31-Jan-24 £ - |
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATIO
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
6. TRUSTEES' REMUNERATION AND BENEFITS
During the year no trustees received remuneration or benefits.
Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 January 2025 (2020: £Nil)
7. STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| 31-Jan-25 | 31-Jan-24 | |
| £ | £ | |
| Wages, salaries and employers NIC, Pension | 28,382 | 172,347 |
FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED OR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
| 8. CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR 31-Jan-25 £ Trade creditors Payroll Accrual - - 0 9. MOVEMENT IN FUNDS At At Unrestricted funds 31-Jan-25 £ 31-Jan-24 £ General fund 101,295 110,207 Restricted funds 10,632 0 Contingency Funds 43,000.00 43,000.00 TOTAL 154,927 153,207 Net movement in funds, included in the above are as follows: Unrestricted funds Incoming resources £ Resources expended £ Transfer from from charity £ General fund 212,748 221,660 - Restricted funds 12,030.00 - - Contingency Funds - - - TOTAL 224,778 221,660 0 |
8. CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR 31-Jan-25 £ Trade creditors Payroll Accrual - - 0 9. MOVEMENT IN FUNDS At At Unrestricted funds 31-Jan-25 £ 31-Jan-24 £ General fund 101,295 110,207 Restricted funds 10,632 0 Contingency Funds 43,000.00 43,000.00 TOTAL 154,927 153,207 Net movement in funds, included in the above are as follows: Unrestricted funds Incoming resources £ Resources expended £ Transfer from from charity £ General fund 212,748 221,660 - Restricted funds 12,030.00 - - Contingency Funds - - - TOTAL 224,778 221,660 0 |
8. CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR 31-Jan-25 £ Trade creditors Payroll Accrual - - 0 9. MOVEMENT IN FUNDS At At Unrestricted funds 31-Jan-25 £ 31-Jan-24 £ General fund 101,295 110,207 Restricted funds 10,632 0 Contingency Funds 43,000.00 43,000.00 TOTAL 154,927 153,207 Net movement in funds, included in the above are as follows: Unrestricted funds Incoming resources £ Resources expended £ Transfer from from charity £ General fund 212,748 221,660 - Restricted funds 12,030.00 - - Contingency Funds - - - TOTAL 224,778 221,660 0 |
8. CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR 31-Jan-25 £ Trade creditors Payroll Accrual - - 0 9. MOVEMENT IN FUNDS At At Unrestricted funds 31-Jan-25 £ 31-Jan-24 £ General fund 101,295 110,207 Restricted funds 10,632 0 Contingency Funds 43,000.00 43,000.00 TOTAL 154,927 153,207 Net movement in funds, included in the above are as follows: Unrestricted funds Incoming resources £ Resources expended £ Transfer from from charity £ General fund 212,748 221,660 - Restricted funds 12,030.00 - - Contingency Funds - - - TOTAL 224,778 221,660 0 |
31-Jan-24 £ - - |
|---|---|---|---|---|
| 0 | 0 | |||
| At 31-Jan-24 £ 110,207 0 43,000.00 |
Net movement in fund £ (8,912.12) 12,030 - |
|||
| 154,927 | 153,207 | 3,118 | ||
| Transfer from from charity £ - - - |
||||
| 224,778 | 221,660 | 0 | 0 |