**REGISTERED CHARITY NUMBER: 1174330** **==> picture [158 x 86] intentionally omitted <==** **==> picture [103 x 89] intentionally omitted <==** **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024** Quest Chartered Management Accountants Branston Court Branston Street Jewellery Quarter Birmingham B18 6BA **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024** ||PAGE| |---|---| |REPORT OF THE TRUSTEES|1 TO 3| |INDEPENDENT EXAMINER'S REPORT|4| |STATEMENT OF FINANCIAL ACTIVITIES|5| |BALANCE SHEET|6 TO 7| |NOTES TO THE FINANCIAL STATEMENTS|8 TO 11| |DETAILED STATEMENT OF FINANCIAL ACTIVITIES|12| ## REPORT OF THE TRUSTEES ## FOR THE YEAR ENDED 31 JANUARY 2024 The Board of Trustees presents it’s report and financial statement for the year ended 31 January 2024. ## Reference and Administrative Information Charity Name: Fox Hollies Community Association CIO Charity registration number: 1174330 Registered Address: Fox Hollies Forum Greenwood Avenue Acocks Green Birmingham B27 7RA ## **Board of Trustees** Mr J Gardner Chair Mr K Wall Mr D Prescott Mrs L Smith (resigned 6[th] June 2023) Mrs T Smith (resigned 6[th] June 2023) Miss S Mason (appointed March 2023) Mr J O’Shea (appointed March 2023) **Senior Management Team** Mr K Swingle Community Development Manager ## **Bank** Co-Operative Bank ## **Accountant** Quest Chartered Management Accountants ## **Our Aims and Objectives** Our primary aim is to **work with individuals, local authorities, education, health and charitable organisations in a common effort to advance education, wellbeing and leisure activities for the inhabitants of Acocks Green and surround areas** . We the charity’s objectives in mind, we sum it up as our purpose, which is **“to improve the quality of people’s lives through connection and belonging.”** We do this through providing a range of services, social groups, activities and events that bring people together. We work across ages, supporting new born through to our current oldest active member in their 90’s. This is done through supporting staff and volunteers to deliver in the best possible way for residents. Activities that help us achieve this include: a Good Ofsted rated preschool and stay and play, children and young people activities including youth clubs, as well as social groups for over 50s including crafting groups and lunch clubs. We do the majority of our activity from our community centre base, Fox Hollies Forum, in the heart of Acocks Green, Birmingham. ## **Achievements and performance** Whilst the charity has faced a variety of challenges over the past 12 months, there has been a variety of successes to take note. The on-site preschool we operate for local families has worked hard over the past year to redevelop their curriculum and the physical space of the site, and in June 2023 successfully achieved an Ofsted rating of Good for the setting. The rating comes off the back of a ‘requires improvement’ rating in 2022, which impacted on numbers attending. We have already seen an upturn in attendance numbers since the Good rating. This is area of our work has also seen a strong performance in terms of our parent and toddler programme, with our Stay & Play facility reaching record numbers across the week. Our Garden group continues to support wider community activities including the Acocks Green Village in Bloom work, with 2023 seeing our community garden and the wider bloom team achieve Gold in this year’s judging. This is thanks to the hard work of our staff and volunteers to make it happen. We saw a variety of new initiatives get off the ground this year to support community members including regular table top sales as fundraisers and some new social events added to the calendar including our Summer Funday and Christmas Movie night. Both were well attended, affordable family days out for local families. This was also alongside our annual family day our trip to Weston-Super-Mare, organised by our Preschool team and this year supported by Acocks Green Lions. Our work this year has also seen a small increase in our volunteer numbers across the year, moving up to 42 volunteers across the year attending 3 or more volunteer events. We’ve also worked behind the scenes to update and implement some new ways of working, including redesigning our theory of change and measuring impact work for children and young people, as well as setting up a Youth Advisory Group to ensure we have a voice at the table for children and young people. ## **Financial review** This reporting period has been one of considerable challenge financially for the organisation. As the accounts read, we have seen a considerable downturn in our income for this reporting period, as predicted by our budgeting for the year. There are several key reasons to the downward trend of our income over this reporting period. The first is based around grant funding, particularly in relation to our Children and Young People work. The funding climate has been increasingly difficult to navigate, and with the service undergoing a review into it’s future direction of travel, funding a programme that was inevitably going to change has been challenging. This has seen a significant decrease in the amount of funding we have been able to bring in for this work. The second is based around our on-site preschool income. With the decrease in grant-funded children attending the setting whilst we awaited a reinspection for Ofsted, this resulted in a major drop in our income for the provision. The decision was also made to keep the staffing numbers as they were to allow staff to the time and opportunity to undertake additional training and development and to rewrite the curriculum. This naturally resulted in the service running at a deficit whilst we awaited our reinspection. Since the good rating back in June 2023 we have seen an upturn in terms of numbers for preschool, resulting in a much stronger financial showing for the second half of the year. The Association holds a reserves policy of three months expenses, and this currently sits at £43,000. Despite the reporting for the 2023/24 year, the Association is predicting a much stronger performance in the upcoming year. **==> picture [215 x 32] intentionally omitted <==** John Gardner – Chair of Trustees ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JANUARY 2024** I report on the accounts for the year ended 31 January 2024 set out on pages below. ## **Respective responsibilities of trustees and examiner.** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention. ## **Basis of the independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that, in any material respect, the requirements - to keep proper accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principals of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Nick Bonnaud ACMA Quest Chartered Management Accountants Branston Court, Branston Street Birmingham, B18 6BA Date: 07/03/2024 - 4 - ## **OX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2024** |**INCOMING RESOURCES**
**Incoming resources from generated funds**
Notes
**Fees and Charges**
Pre-school
Pre-school Fees
Luncheon Club
Youth Club Fees
Community Activities
Refreshments
Cash
**Premises Charges**
Private Hire
**Grants**
Pre-school Grant
Youth Work Grant
HAF Grant
General Donations & Gift Aid
Fund Raising
Warm Space Grant
Fundraising
Interest (savings account)
Other
**Total incoming resources**
**RESOURCES EXPENDED**
**Staff Costs**
Pre School
Youth Work
Admin
CDM
Cleaning / Caretaking
Activity Support
E-Centre
Pension (Nest)
PAYE
Staff Training & PD
DBS
**Programme Costs**
Pre School
Pre-School Equipment
Luncheon Club
E - Centre
Youth Work
HAF Food Provision
HAF Equipment
HAF Trips
HAF Other
Refreshments
Kitchen Equipment
Equipment
Events
**Admin Costs**
Office Supplies
Professional Fees
Telephones / IT
Insurance
Sundry
**Premises Costs**
Rates
Heat & Light
Rent & Lease
Repairs & Maintenance
Cleaning & Sundries
Water
**Total resources expended**
Notes
**NET INCOMING/(OUTGOING) RESOURCES**
5
**RECONCILIATION OF FUNDS**
Total funds brought forward
Incoming Resources
Expenditure
Petty Cash
Movement in Money Held on behalf
Movement in Accruals/Prepayments
Transfer between funds
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Funds
£
1,493
16,550
7,058
2,403
4,039
145|Restricted
Funds
£|New Charity
Funds
£|31-Jan-24
Total
Funds
£
1,493
16,550
7,058
2,403
4,039
145
0|31-Jan-23
Total
Funds
£
1,062
31,217
6,513
2,438
4,093
0
3,466| |---|---|---|---|---|---| ||31,688|0|0|31,688|48,789| ||14,813|||14,813|11,057| ||14,813|0|0|14,813|11,057| ||70,048
5,000
481
539
0
4,818
5,308
0
0|4,936
||70,048
9,936
481
539
0
4,818
5,308
0
0|93,154
62,398
0
1,242
2,927
575
0
264
174| ||86,195|4,936||91,131|160,734| ||||||| ||132,696|4,936|0|137,632|220,580| ||75,170
18,077
9,282
25,068
5,288
5,336
5,343
9,324
19,458
744
278|||75,170
18,077
9,282
25,068
5,288
5,336
5,343
9,324
19,458
744
278|75,664
18,196
9,343
25,232
5,323
5,371
5,378
9,294
23,287
1,212| ||173,369|0|0|173,369|178,300| ||3,226
162
426
51
1,189
277
30
260
1,724|877
115
383
0||3,226
162
426
51
1,189
877
115
383
0
277
30
260
1,724|1,660
605
570
42
3,641
1,924
870
4,224
990
520
1,688
518| ||7,345|1,375|0|8,720|17,252| ||2,458
8,897
2,262
3,297|||2,458
8,897
2,262
3,297|5,816
2,001
2,826
2,490| ||16,913|0|0|16,913|13,133| ||0
18,162
0
9,046
880
424|||0
18,162
0
9,046
880
424|678
10,964
6,310| ||28,511|0|0|28,511|17,952| ||||||| ||||||| ||226,138|1,375|0|227,513|226,637| ||Unrestricted
Funds
£|Restricted
Funds
£|Trustee
Contingency
Funds
£|31-Jan-24
Total
Funds
£|31-Jan-23
Total
Funds
£| ||(93,442)
97,121.00
132,696
(226,138)
106,528|3,561
101,948.00
4,936
(1,375)
1,019.14
(106,528.00)|0
43,000.00
0
0|(89,881)
242,069.00
137,632
(227,513)
1,019.14
-|(6,057)
240,708| ||110,207|0|43,000|153,207|240,708| ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **BALANCE SHEET AS AT 31 JANUARY 2024** ## **MONEY HELD ON BEHALF OF OTHERS** |6,846
Opening Balance
Mens Shed
3,497
Yarn & Yarn
1,000
Accks Green Carnival
2,349|4,955
Income
800
4,155|7,865
3,936
Outgoings
Closing Balance
320
3,177
1,800
3,616
2,888| |---|---|---| ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **BALANCE SHEET AS AT 31 JANUARY 2024** |**FIXED ASSETS**
Notes
Tangible assets
**CURRENT ASSETS**
Debtors
Cash at bank and in hand- Current
Cash at bank and in hand- Select
**CREDITORS**
**Payroll Accrual**
Amounts falling due within
one year
8
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
9
Unrestricted funds
Restricted funds
Trustee Contingency funds
**TOTAL FUNDS**|Unrestricted
Restricted

Funds
£
Funds
£
-
-
-
-
110,207
0
110,207
0
-
-
110,207
0
110,207
0
110,207
0
-
-
-
-
-
-|Trustee
Contingency
Funds
£
-
-
43,000
43,000
43,000
43,000
43,000
-
-
-|31-Jan-24
Total
Funds
£
-
-
-
153,207
153,207
-
153,207
153,207
153,207
110,207
0
43,000
153,207|31-Jan-23
Total
Funds
£
-
-
242,070| |---|---|---|---|---| |||||242,070
0| |||||242,070| |||||242,070| |||||242,070| |||||97,122
101,948
43,000| |||||242,070| - 6 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** **BALANCE SHEET (CONTINUED….) FOR THE YEAR ENDED 31 JANUARY 2024** The charity is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2024. The members have not required the charity company to obtain an audit of its financial statements for the year ended 31 January 2024 in accordance with Section 476 of the Companies Act 2006. The financial statements were approved by the Board of Trustees on 29/04/2024 and were signed on its behalf by: **==> picture [210 x 30] intentionally omitted <==** Trustee - John F. Gardner - 7 - **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery etc. - 20% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. - 8 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024** |**2.**
**VOLUNTARY INCOME**
Donations
Grants
**3.**
**ACTIVITIES FOR GENERATING FUNDS**
Fundraising events
**4.**
**INVESTMENT INCOME**
Deposit account interest
**5.**
**NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging:
Depreciation|31-Jan-24
£
539
91,131|31-Jan-23
£
1,242
157,807
159,049
31-Jan-23
£
2,927
31-Jan-23
£
264
31-Jan-23
£
-| |---|---|---| ||
91,670|| ||
31-Jan-24
£
-
31-Jan-24
£
-
31-Jan-24
£
-|| - 9 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATIO** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024** ## **6. TRUSTEES' REMUNERATION AND BENEFITS** During the year no trustees received remuneration or benefits. ## Trustees' Expenses There were no trustees' expenses paid for the year ended 31 January 2024 (2020: £Nil) ## **7. STAFF COSTS** |Wages, salaries and employers NIC, Pension|31-Jan-24
£
172,347|31-Jan-23
£
177,088| |---|---|---| - 10 - **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISA** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024** ## **8. CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR** |Trade creditors
Taxation and social security
**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
**Contingency Funds**
**TOTAL**
Net movement in funds, included in the
**Unrestricted funds**
Incoming
resources
£
General fund
132,696
**Restricted funds**
4,936.00
**Contingency Funds**
-
**TOTAL**
137,632|31-Jan-24
£
-
-
0
At
At
31-Jan-24
£
31-Jan-23
£
110,207
97,122
0
101,948
43,000.00
43,000.00
153,207
242,070
above are as follows:
Resources
expended
£
Transfer from
from charity
£
226,138
-
1,374.94
-
-
-
227,513
0|31-Jan-23
£
-
-| |---|---|---| |||0| |||Net movement
in fund
£
(93,441.79)
3,561
-| |||(89,881)| |||Transfer from
from charity
£
-
-
-| |||0| - 11 -