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2023-01-31-accounts

REGISTERED CHARITY NUMBER: 1174330

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

Quest Chartered Management Accountants Branston Court Branston Street Jewellery Quarter Birmingham B18 6BA

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

PAGE
REPORT OF THE TRUSTEES 1 TO 4
INDEPENDENT EXAMINER'S REPORT 5
STATEMENT OF FINANCIAL ACTIVITIES 6
BALANCE SHEET 7 TO 8
NOTES TO THE FINANCIAL STATEMENTS 9 TO 12
DETAILED STATEMENT OF FINANCIAL ACTIVITIES 13

Fox Hollies Community Association CIO Trustees’ Annual Report

For the year ended 31 January 2023

REFERENCE AND ADMINISTRATIVE INFORMATION

Fox Hollies Community Association CIO is a Charitable Incorporated Organisation (CIO) granted charitable status on 2017.

Registered Charity Number : 1174330

Address: Fox Hollies Forum, Greenwood Avenue, Acocks Green, Birmingham, B27 7RA

Trustees: Trustees who have served during this reporting period are as follows:

Board of Trustees

John Gardner – Chair (Appointed April 2021) Lesley Smith (Appointed August 2017) Teresa Smith (Appointed August 2017) David Prescott (Appointed April 2021) Keith Wall (Appointed January 2022) John Coyle (Resigned June 2022)

Bank

Co-Operative Bank PLC P.O. Box 101, 1 Balloon Street, Manchester M60 4EP

Independent Examiner

Nick Bonnaud ACMA

Quest Chartered Management Accountants Branston Court, Branston Street Birmingham, B18 6BA

Fox Hollies Community Association CIO Trustees’ Annual Report

For the year ended 31 January 2023

Objectives and activities

The objectives of the CIO are:

To promote the benefit of the inhabitants of Acocks Green and the surrounding area. All areas of activity and conduct shall be conducted without distinction of sex, political persuasion, gender, race, cultural or other opinions. The Association shall work with individuals, local authorities, education, health and charitable organisations in a common effort to advance education, wellbeing and leisure activities for the inhabitants of Acocks Green and surrounding areas.

Achievements and performance

The 2022/2023 year has been one of significant change and challenge for the Association whilst we continually strived to meet our aims and objectives, and in planning the future direction of the organisation. Whilst our work continued to grow across all areas, as an organisation we have had to have deeper conversations as to why we exist and how we can operate more efficiently with the resources we have to better serve our community.

Staffing and Structure

With the organisation’s work growing steadily across 2021/2022 coming out of national lockdowns, and with the steeping down of the previous chair of trustees, the Trustee board explored the options related to the organisational structure. This resulted in some changes within the staff team, including the creation and changes of new roles. In February 2022, the Board appointed a full-time Community Development Manager to oversee the day-to-day running of the Association. We also saw the Clerical Assistant role’s hours increased to support the increased business administration needs of the organisation. In addition to the changing nature of our work over the pandemic, the Board also created the part-time Social Activities Co-ordinator role to support the development of new provision to support hard-to-reach communities in Acocks Green.

Volunteers

Our volunteer pool remains down on pre-pandemic numbers, with around 40 volunteers supporting our work across an average week. As we plan for the future, the Association has started a piece of work to support the volunteer journey with the organisation and to better support and celebrate the significant impact volunteers have on our work.

Activities

With this being the first full-year since the pandemic that all activities have been able to function, we have seen areas of our work flourish with other areas facing significant challenges.

• Pre-school and Stay and Play

Our pre-school setting has faced significant challenges over the reporting period, with staffing issues and an anticipated Ofsted inspection. Whilst the staffing issues were overcome early into the year, the setting received it’s Ofsted inspection in June 2022. The inspection highlighted improvements that the setting needs to consider and received a Requires Improvement rating. As disappointing as this was, it did mean that extra resources and time was put into place to ensure areas of improvement were addressed.

Since then, the staff team have worked hard with a new staff CPD plan, a newly updated curriculum and changes to internal assessments being made. It’s at this point that the Trustees would like to thank the pre-school staff for their ongoing commitment and hard work in the face of a challenging year for the setting.

Our stay and play setting has gone from strength to strength since the new academic year, with an increase in parents and children attending the weekly sessions. The introduction to ‘Messy Thursdays’ based around messy play and sensory activities have been a welcomed introduction.

• Children and Youth Work

Our children and youth work provision continues to thrive, with families and members being supported in a variety of ways. Our open access Junior and Youth Club sections continue operating several times per week with strong numbers, and our Holiday Activity and Food provision during the school holidays has grown. Work with local primary schools to target families most at risk of holiday hunger has been the biggest factor for this growth.

We’ve also been delivering funded projects through UK Youth, Streetgames and linking in with the Commonwealth Games, providing opportunities for young people to attend the events linked to the Games. Through UK Youth funding for Inspire 2022, we’ve seen young people deliver social action events in Acocks Green based around the cost-of-living crisis, Mental Health support and LGBTQ+ awareness. 2022 also saw our first cohort of Duke of Edinburgh participants go through the award programme, with 12 young people achieving their bronze award.

Finally thanks to funding provided by Acocks Green Lions we have been able to provide a cooked meal for all children and young people who attend our weekly sessions, free of charge from October 2022 until January.

• Social Activities

As a part of the new remit under the Social Activities Co-ordinator we have seen several changes in our work. Our regular Friday lunch clubs have continued to be a staple of our weekly calendar with strong numbers throughout. As a response to the cost-of-living crisis we introduced a weekly ‘Warm Welcome Community Café’ and linked into the City Council’s programme of opening up free community warmspaces for residents. With our first sessions opening in October 2022, we have seen regular attendees access the space, receive free refreshments and lunches, as well as access debt advice, grant support for home improvements and food hampers. This has only been possible through partnership work with other organisations including Acocks Greener and MECC.

• Community Activities

Our community activities strand of work has continued to grow across the board, with group numbers increasing steadily. The Acocks Green Men’s Shed has extended it’s offer to four days a week to meet demand. We have also seen our Yarn and Yarn knitting group’s numbers grow to over 25 regular attendees, which is also mirrored by the growth of our line dancing group. Some of our other groups have continued to struggle with membership numbers post-pandemic and we have set-up time to work with our Social Activities Coordinator to support their work. Our Gardening Group has worked steadily across the year, and for the first time was a part of the Acocks Green Village in Bloom judging route, successfully helping Acocks Green receive Gold standard in the awards.

This year saw the welcomed return of Acocks Green Carnival, taking place for it’s 49[th] year. The event again received positive feedback from attendees and stall holders. We have also hosted our own Queen’s Platinum Jubilee celebration at Fox Hollies Forum with over 150 individuals attending from across the community.

Reserve Policy

The Trustees continue to adopt the Reserve Policy of a minimum 3 months which is reviewed every two years. The current level of reserves is £ 43,000. The Trustees are also aware of the need to explore the possibility of increasing the reserve amount to reflect the changing nature of the charity and it’s work.

Structure, Governance and Management;

Fox Hollies Community Association CIO is a registered Charitable Incorporated Organisation (CIO). It is governed by a constitution of a charitable incorporated organisation.

The Charity Trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO.

There must be at least 3 charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is 12. The charity trustees may not appoint any charity trustees if as a result the number of charity trustees would exceed the maximum.

Plans for the Future

With the charity still anticipating to remain at Fox Hollies Forum with an extended lease currently under negotiation with the Diocese, the Association will undertake a period of planning and consulting on it’s future direction. With a challenging funding and business environment for the organisation and with local residents facing increasing challenges linked to the cost of living and other economic pressures, the charity needs to consider carefully it’s approach to the future.

John Gardner Chair of Trustees

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JANUARY 2023

I report on the accounts for the year ended 31 January 2022 set out on pages below.

Respective responsibilities of trustees and examiner.

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Nick Bonnaud ACMA

Quest Chartered Management Accountants

Branston Court, Branston Street Birmingham, B18 6BA

Date: 28th February 2023

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023

INCOMING RESOURCES
Incoming resources from generated funds
Pre-school Grant
Pre School fees
Pre-school
E/Centre Fundraising
General Donations & Gift Aid
Fund Raising
Community Activities
Private Hire
Refreshments
Luncheon Club
Youth Club Fees
Yarn&Yarn
Events
Under/over Banked
Bank Interest
Menshed
Youth Project Bags of Help
Transfer
Banking Adjustment
HMRC
Older Persons
Christmas Fayre
Youth work grants
AG Carnival
Grants
Cash
Check
fundraising
Interest (savings account)
Other
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Older person Activities
HMRC Tax/NI
Pensions
Pre School Equipment
Pre School
E/Centre Activities
Youth Work Activities
Youth HAF SC Equipment
Youth HAF SC Sundry
Youthwork HAF Summerfood
Youthwork HAF Trips
Coffee Bar
Admin
Accounting/Payroll
Heat&Light
Rates
Telephone
Community Activities
Insurance
Training
Caretaking Materials
Volunteer Expenses
Repairs and maintenance
Youthwork General
Staff cost
Sundry
Events
Professional fee
Equipment
Refereshment
Men's shed
AG Carnival
Cash
HAD Food provisions
Amazon
Luncheon club
Print banner
Other
Total resources expended
NET INCOMING/(OUTGOING) RESOURCES
5
RECONCILIATION OF FUNDS
Total funds brought forward
Petty Cash
Movement in Accruals/Prepayments
Transfer from old charity
Transfer between funds
10
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Funds
Notes
£
93,153.94
31,216.54
1,062.00
1,241.71
2927.49
4,093
11,057
6,513
2,438
1,196.22
1,318.91
574.56
3,266.18
200.40
264.41
174
160,697
9,294
605
1,660
42
3,641
870
990
4,224
18,460
10,964
678
2,001
2,826
1,212
6,310
149,334
1,442
518
5,816
1,688
520
320
1,321
599
1,924
247
570
108
94
228,278
Unrestricted
Funds
Notes
£
(67,581)
164,702.00
97,121		 Restricted
Funds
£
800.00
3,392.50
61,079.20
3,670.57
 New Charity
Funds
£

0		 31-Jan-23
31-Jan-22
Total
Total
Funds
Funds
£
£
93,154
124,214
31,217
23,192
1,062
50
0
5.5
1,242
2236.46
2,927
384.47
4,093
1873
11,057
14,921
0
288.1
6,513
0
2,438
12128.71
800
300
0
1271
0
0
0
49.43
3,393
1000
0
0
0
-481.42
0
12119.05
0
3715
0
1691.1
62,398
62589
3,671
575
3,266
200
0
264
174
22,545
228,443
284,091
0
933
0
10,273
9,294
8,087
605
4,286
1,660
1625.22
42
46.18
3,641
0
870
211.15
990
172.82
0
3896.99
4,224
1599.65
0
436.76
0
1745.79
18,460
2292
10,964
5734.9
678
718.12
2,001
1819.85
0
299.29
2,826
2171.06
1,212
556.58
0
479.73
0
647.96
6,310
17459.79
0
3144.23
149,334
133,139
1,442
518
5,816
1,688
520
320
1,321
599
1,924
247
570
108
0
94
1086.13
228,278
202,862
31-Jan-22
31-Jan-21
Total
Total
Funds
Funds
£
£
165
81,230
240,708.00
159,478
240,873
240,708
68,942
0
Restricted
Funds
£		 0
Trustee
Contingency
Funds
£
68,942
33,006.00		 0
43,000.00
101,948 43,000

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

BALANCE SHEET AS AT 31 JANUARY 2022

Unrestricted
Funds
Notes
£
FIXED ASSETS
Tangible assets
-
CURRENT ASSETS
Debtors
-
Cash at bank and in hand
97,121
97,121
CREDITORS
Amounts falling due within
one year
8
-
NET CURRENT ASSETS
97,121
TOTAL ASSETS LESS CURRENT
LIABILITIES
97,121
NET ASSETS
97,121
FUNDS
9
Unrestricted funds
-
Restricted funds
-
Trustee Contingency funds
-
TOTAL FUNDS		 Restricted
Funds
£
-
-
101,948
101,948
-
101,948
101,948
101,948
-
-
-		 Trustee
Contingency
Funds
£
-
-
43,000
43,000
43,000
43,000
43,000
-
-
-		 31-Jan-23
Total
Funds
£
-
-
242,070
242,070
-
242,070
242,070
242,070
97,121
101,948
43,000
242,070		 31-Jan-22
Total
Funds
£
-
-
240,708
240,708
0
240,708
240,708
240,708
164,702
33,006
43,000
240,708

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

BALANCE SHEET (CONTINUED….) FOR THE YEAR ENDED 31 JANUARY 2023

The charity is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2023.

The members have not required the charity company to obtain an audit of its financial statements for the year ended 31 January 2023 in accordance with Section 476 of the Companies Act 2006.

The financial statements were approved by the Board of Trustees on 28/02/2023

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery etc. - 20% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

2.
VOLUNTARY INCOME
Donations
Grants
3.
ACTIVITIES FOR GENERATING FUNDS
Fundraising events
4.
INVESTMENT INCOME
Deposit account interest
5.
NET INCOMING/(OUTGOING) RESOURCES
Net resources are stated after charging:
Depreciation		 31-Jan-23
£
1,242
93,154		 31-Jan-22
£
376
136,333
136,154
31-Jan-22
£
124,265

94,396

31-Jan-23
£
66,037
31-Jan-23
£
264
31-Jan-23
£
-
31-Jan-22
£
49
31-Jan-22
£
-

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

6. TRUSTEES' REMUNERATION AND BENEFITS

During the year no trustees received remuneration or benefits.

Trustees' Expenses

There were no trustees' expenses paid for the year ended 31 January 2023 (2020: £Nil)

7. STAFF COSTS

Wages, salaries and employers NIC 31-Jan-23
£
149,334		 31-Jan-22
£
133,139

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

8. CREDITORS: AMOUNTS DUE FALLING WITHIN FALLING WITHIN ONE YEAR
31-Jan-23 31-Jan-22
£ £
Trade creditors - -
Taxation and social security - -
0 0
9. MOVEMENT IN FUNDS
At At Net movement
31-Jan-23 31-Jan-22 in fund
£ £ £
Unrestricted funds
General fund 97,121 164,702 (67,580.75)
Restricted funds 101,948.27 33,006.00 68,942
Contingency Funds 43,000.00 43,000.00 -
TOTAL 242,070 240,708 1,362
Net movement in funds, included in the above are as follows:
Incoming Resources Transfer from Transfer from
resources expended from charity from charity
£ £ £ £
Unrestricted funds
General fund 160,697 228,278 - -
Restricted funds 68,942.27 - - -
Contingency Funds - - - -
TOTAL 229,640 228,278 0 0

FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023

INCOMING RESOURCES
Voluntary income
Donations
Transfer
AG Carnival
cash
Cheque
Grants
Fees
Other Fees
Subscriptions + General
Pre School Fees
Activities for generating funds
Fundraising events
Investment income
Deposit account interest
Incoming resources from charitable activities
Receipts from activities
Room lettings
Total incoming resources
RESOURCES EXPENDED
Purchases
Professional fee
Staff Cost
Employers NI & Pensions
Maintenance
Telephone
Postage and stationery
Insurance
Accountancy / Payroll
Advertising & PR
Food
Utilities
Rent & Rates		 31-Jan-23
£
1,242
1,196
3,671
3,266
200
156,127
165,702
6,513
2,438
32,279
2,927
264
4,267
11,057
15,324
225,447
5,816
149,334
9,294
6,310
2,001
0
2,826
18,460
0
0
10,964
678		 31-Jan-22
£
14
125,833
125,847
11,891
34,987
426
16,313
12,058
28,371
201,521
1,554
98,052
15,345
17,788
1,530
3,462
2,368
3,252
136
0
1,835
15,636
Project Costs
Volunteer Expenses
Youth Work
Equipment
HAD provisions
AG Carnival
Mens shed
Events
Refreshments
Cash
Luncheon Club
Other
Net income/(expenditure)		 2,307
0
9,725
1,688
1,924
1,321
320
518
520
599
570
3,103
228,278
(2,831)		 2,922
215
3,899
610
167,482
34,039