**REGISTERED CHARITY NUMBER: 1174330** **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021** Quest Chartered Management Accountants Branston Court Branston Street Jewellery Quarter Birmingham B18 6BA **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021** ||PAGE| |---|---| |REPORT OF THE TRUSTEES|1 TO 3| |INDEPENDENT EXAMINER'S REPORT|4| |STATEMENT OF FINANCIAL ACTIVITIES|5| |BALANCE SHEET|6 TO 7| |NOTES TO THE FINANCIAL STATEMENTS|8 TO 11| |DETAILED STATEMENT OF FINANCIAL ACTIVITIES|12| ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2021** The trustees who are also directors for the purposes of company law, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31st January 2021. ## **Reference and Administrative Details** Registered Charity Name: Fox Hollies Community Association Charity Incorporated Organisation Charity Registration Number: 1174330 Registered Office: Fox Hollies Forum, Greenwood Avenue, Birmingham B27 7RA ## **The Trustees** The trustees who served the company during the year were as follows: David Swingle (Chairperson) Christine Stanley (Secretary) Penny Wagg (Treasurer) Terri Smith Rosemary Hennessey Lesley Smith Doreen Wallis ## **Structure, Governance and Management** Operating independently from government and from its funders, Fox Hollies Trustees have responsibility for policy, the establishment of priorities and full financial, employment, financial and legal responsibility for the Trust and its activities, services and assets. ## **The Area** Fox Hollies is part of the Acocks Green Ward an area of Birmingham. It roughly includes the area around Fox Hollies Road (part of the A4040 Outer Ring Road), stretching from Acocks Green in the north, to Hall Green in the south. A council housing estate was built to the east of Fox Hollies Road in the 1930’s, an area that suffers from multiple deprivation. ## **Staffing** Fox Hollies Community Association officers are responsible for ensuring the development of activities, supervision of staff employed and for volunteers and for the smooth management of FHCACIO. Other staff have specific responsibility for reception, administration, caretaking and cleaning and to support other FHCACIO services. As at January 2019 FHCACIO employed 3 full time and 15 part time members of staff as well as sessional workers for project work, and had responsibility for several volunteers. - 1 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2021** ## **New Charity** Fox Hollies Community Association C.I.O. (registered charity No 1174330) has made major strides forward over the past twelve months, whilst maintaining our existing level of activities and services to the local community. We have also added our Men’s Shed, Cooking Sessions and Indoor Bowls to our activities for the over 50’s. Happy Healthy Holidays provided 1,164 meals for local children and young people during the summer holidays, prepared and served by our volunteers. The development of our youth project has produced a lively and committed group of young volunteers who have eagerly helped with our holiday play scheme, lunch clubs and the development of our junior club. In 2019 we have had 102 regular volunteers, ranging in age from 14 to 86 year olds who together have contributed a total of 10,658 hours of volunteering work. - Management/Trustees 1,668 - Work with Senior Citizens 4,636 - Pre School + Stay & Play 267 - Youth Project 272 - Youth Volunteering Program 1,138 - Environmental Centre 934 - Fundraising 716 - Community Activities 1,027 This is 222 hours per week throughout the year (based on 48 Weeks). This based on the minimum national living wage of £8.21 per hour represents an annual total of £87,502.17 of unpaid work, plus the many volunteering hours our staff do throughout the year in support of their activities and the work of the Community Association Moving forward towards new developments we hope you and the Association will continue to be a “Force for Good” within our local community. Much of our work can only be achieved with the help of our volunteers so on behalf of the Trustees I would sincerely like to “thank them” for their continued dedication and hard work. David Swingle Chairman ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JANUARY 2021** I report on the accounts for the year ended 31 January 2020 set out on pages below. ## **Respective responsibilities of trustees and examiner.** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention. ## **Basis of the independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that, in any material respect, the requirements - to keep proper accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companes Act 2006 and with the methods and principals of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Nick Bonnaud ACMA Quest Chartered Management Accountants Branston Court, Branston Street Birmingham, B18 6BA Date: 19th February 2021 - 4 - **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2021** |Notes
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Pre-school Grant
Pre School fees
Pre-school Equip/ activities
E/Centre Fundraising
General Donations
Fund Raising
Community Activities
Community Space
Coffee Bar
Playscheme Fees/income
Telephone
Luncheon Club
Gift aid
Repairs/Renewals
Admin & Management Fees
Youth Club Subscriptions
Youth Space Project
Youth NHS
AG Together
Youth Work Covid 19
Street Games Track
Street Games
Youth Parent
Yarn&Yarn
Carnival
Under/over Banked
Bank Interest
Menshed
Development Grant
Youth Project Bags of Help
Banking Adjustment
Other
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Salaries Preschool
Salaries Caretaker
Salaries Admin
Salaries Youth Work
Salaries Older Person
Older person Activities
Building Alarms
HMRC Tax/NI
Pensions
Playscheme Salaries
Pre School Equipment
Pre School Activities
E/Centre Salaries
E/Centre Activities
Development Grant
Youth Space Project
Youth Work Activities
Youth Work NHS
Youth Work Dream it Real
Youth Work Expenses
Youth Work Covid 19
Youth Work Parent
Youth Work Bags4Life
AG Together
Fund Raising
Coffee Bar
Admin
Accounting/Payroll
Heat&Light
Rates
Rent / Lease
Telephone
Play Scheme Trips/Activities
Community Activities
Building Care & Cleaning
Building Legionella
Refuse Collection
Legionella Testing
PAT Testing
Insurance
Menshed Cost
Training
Carnival
Volunteer Expenses
Washroom
Canopy Cleaning
Repairs and renewals
Other
**Total resources expended**
Notes
**NET INCOMING/(OUTGOING) RESOURCES**
5
**RECONCILIATION OF FUNDS**
Total funds brought forward
Petty Cash
Movement in Accruals/Prepayments
Transfer from old charity
Transfer between funds
10
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Funds
£
125,832.95
11,890.64
32.75
33.39
14.00
981.10
545
12,058
523
0.00
0
1,149
535
2,079
701
2888
2000
1500
7531
0
0
1000
8,328
136.36
(53.61)
13,228
192,931
79,903
7,778
6,951
18,384
119
261
3,411
7,418
7,927
0
1,007
413
4,262
12
480
2,889
0
24
39
971
5,425
150
196
1,500
9
547
3,642
3,252
2,753
2,136
13,500
1,530
248
1,205
453
1,352
2,151
8,504
176
215
1,036
3,141
434
195,803
Unrestricted
Funds
£
(2,871)
85,130.00
-
-
-
82,259|Restricted
Funds
£
2,084.61
2,500.00
1,866.00
500.00
1,625.00
1,363.64
9,939
0
Restricted
Funds
£
9,939
23,738.00
-
-
-
-
33,677|New Charity
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
0
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
0
Trustee Contingency
Funds
£
0
43,193.00
-
-
-
-
43,193|31-Jan-21
Total
Funds
£
125,833
11,891
33
33
14
981
545
12,058
523
0
0
1,149
535
0
2,079
701
4,973
2,000
1,500
7,531
2,500
1,866
1,000
500
0
0
0
9,953
0
1,500
(54)
13,228
202,870
79,903
7,778
6,951
18,384
119
261
3,411
7,418
7,927
0
1,007
413
4,262
12
480
2,889
0
24
39
971
5,425
150
196
1,500
9
547
3,642
3,252
2,753
2,136
13,500
1,530
0
248
1,205
453
1,352
0
0
2,151
8,504
176
0
215
1,036
0
3,141
434
195,803
31-Jan-21
Total
Funds
£
7,068
152,061.00
-
-
0
-
159,129|31-Jan-20
Total
Funds
£
135,891
14,201
2,096
458
263
1,671
6,698
15,162
1,317
15,781
204.00
5,973
949
2,308.00
500.84
894
1,422
0
0
0
0
0
0
0
971
(960.00)
310
1,686.00
14,334.00
3,000.00
207.00
225,337
74,942
6,798
6,737
29,392
803
2,392
2,859
5,110
5,985
13,977
3,640
296
11,820
844
927
130
948
3,127
3,252
1,689
16,875
1,586
1,884
1,456
1,179
1,724
1,019
168
2,368
1,499
971
2,454
1,400
138
12,146
130
222,665
31-Jan-20
Total
Funds
£
(8,489)
157,175
-
3,375
0
-
152,061| |---|---|---|---|---|---| - 5 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **BALANCE SHEET** ## **AS AT 31 JANUARY 2021** |Unrestricted
Funds
Notes
£
**FIXED ASSETS**
Tangible assets
-
**CURRENT ASSETS**
Debtors
-
Cash at bank and in hand
82,258
82,258
**CREDITORS**
8
-
**NET CURRENT ASSETS**
82,258
82,258
**NET ASSETS**
82,258
**FUNDS**
9
Unrestricted funds
-
Restricted funds
-
Trustee Contingency funds
-
**TOTAL FUNDS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
Amounts falling due within
one year|Restricted
Funds
£
-
-
33,677
33,677
-
33,677
33,677
33,677
-
-
-|Trustee
Contingency
Funds
£
-
-
43,193
43,193
43,193
43,193
43,193
-
-
-|31-Jan-21
Total
Funds
£
-
-
159,128
159,128
-
159,128
159,128
159,128
82,258
33,677
43,193
159,128|31-Jan-20
Total
Funds
£
-
-
152,061
160,550
0
152,061
152,061
152,061
85,130
23,738
43,193
152,061| |---|---|---|---|---| - 6 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** **BALANCE SHEET (CONTINUED….) FOR THE YEAR ENDED 31 JANUARY 2021** The charity is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2021. The members have not required the charity company to obtain an audit of its financial statements for the year ended 31 January 2021 in accordance with Section 476 of the Companies Act 2006. The financial statements were approved by the Board of Trustees on …………………………………… and were signed on its behalf by: …………………………………… Trustee and Company Secretary - Christine Stanley - 7 - **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery etc. - 20% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. - 8 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021** |**2.**
**VOLUNTARY INCOME**
Donations
Grants
**3.**
**ACTIVITIES FOR GENERATING FUNDS**
Fundraising events
**4.**
**INVESTMENT INCOME**
Deposit account interest
**5.**
**NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging:
Depreciation|31-Jan-21
£
14
125,833
125,847
31-Jan-21
£
67,084
31-Jan-21
£
-
31-Jan-21
£
-|31-Jan-20
£
263
135,891
136,154
31-Jan-20
£
71,539
31-Jan-20
£
310
31-Jan-20
£
-| |---|---|---| - 9 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATIO** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021** ## **6. TRUSTEES' REMUNERATION AND BENEFITS** During the year no trustees received remuneration or benefits. ## Trustees' Expenses There were no trustees' expenses paid for the year ended 31 January 2021 (2020: £Nil) ## **7. STAFF COSTS** |**STAFF COSTS**||| |---|---|---| ||31-Jan-21|31-Jan-20| ||£|£| |Wages, salaries and employers NIC|106,432|137,759| - 10 - **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATIO** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021** |**8.**|**CREDITORS: AMOUNTS DUE**|**FALLING WITHIN ONE YEAR**|||| |---|---|---|---|---|---| ||||31-Jan-21||31-Jan-20| ||||£||£| ||Trade creditors||-||-| ||Taxation and social security||-||-| ||||0||0| |**9.**|**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
**Transfer from old charity**|At
31-Jan-21
£
159,129
-
-|Net movement
in fund
£
167,618
-
-|Net movement
in fund
£
(8,489.00)
-
-|| ||**TOTAL**|159,129|167,618||(8,489)| ||Net movement in funds, included in the above are as follows:
Incoming
Resources
Transfer from
resources
expended
from chairty
£
£
£
**Unrestricted funds**
General fund
192,931
(195,803)
-
**Restricted funds**
-
-
-
**Transfer from old charity**
-
-
-|||Transfer from
from chairty
£
-
-
-|| ||**TOTAL**|192,931
(195,803)|0||0| - 11 - ## **FOX HOLLIES COMMUNITY ASSOCIATION CHARITY INCORPORATED ORGANISATION** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2021** |**INCOMING RESOURCES**
**Voluntary income**
Donations
Grants
**Fees**
Pre School Fees
**Activities for generating funds**
Fundraising events
**Investment income**
Deposit account interest
**Incoming resources from charitable activities**
Receipts from activities
Room lettings
**Total incoming resources**
**RESOURCES EXPENDED**
**Purchases**
Wages
Employers NI & Pensions
Maintenance
Telephone
Postage and stationery
Insurance
Accountancy / Payroll
Advertising & PR
Food
Utilities
Rent & Rates
Project Costs
Volunteer Expenses
Youth Work
Other
**Net income/(expenditure)**|31-Jan-21
£
14
125,833
125,847
11,891
35,486
0
17,589
12,058
29,647
202,870
1,554
117,398
15,345
19,101
1,530
3,642
2,151
3,252
196
0
2,753
15,636
2,922
215
9,498
610
195,803
7,068|31-Jan-20
£
263
150,225
150,488
14,201
9,788
310
35,388
15,162
50,550
225,337
948
132,469
11,095
20,495
1,586
3,127
2,368
3,252
130
2,392
12,850
16,875
21,132
2,454
844
1,629
233,826
(8,489)| |---|---|---| - 12 -