GREAT GONERBY MEMORIAL HALL
CHAIRMAN’S AND TREASURERS YEAR END REPORT MARCH 2025
1. Trustees
The most recent Trustees Annual General Meeting was held on 25 June 2024. The following Trustees were confirmed:-
Ian Skellern – Chairman Glendyr Saward- Secretary Tony Saward – Treasurer Jenny Critchley Andy Mayer Janet Thompson Jeff Thompson Annette Callow – Bookings Secretary Matt Trimm Sue Nash Kelly Walton Dave Witheridge Matt Tipton - Gonerby Youth FC Liaison
Mr Lee Gurney who is the Chairman of the Gonerby Youth FC was invited to become a Trustee
2. Hiring
The use of the Hall is subject to a hiring agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement .There are three main types of hiring undertaken.
-
Monday to Friday, 08h30 to 16h00 Pre-school classes (term time only)
-
Regular leisure activities, Monday to Friday evenings
-
Weekend parties/celebration events on a one-off basis (Trustees provide opening and closing duties to ensure building security is maintained)
The weekend bookings are taken On-line only through Lemon Bookings which has taken a considerable work load away from the Bookings Secretary.
3. Finance
At the end of February 2024 (end of our financial year) our finances were as follows:-
Treasurers Account:£ 27,314.14 Savings Account:£ 16,197.54 3G Account:£ 20,787.08 Cash:£ 1.80 TOTAL:£ 64,300.56
As at the end February 2025, our financial position is as follows:-
| Treasurers Account:- | £ 25,982.33 |
|---|---|
| Savings Account:- | £ 16,383.73 |
| 3G Account:- | £ 40,202.00 |
| Cash:- | £ 1.80 |
| TOTAL:- | £ 82,569.86 |
Since the end of February 2024, our Income has been £65,515.11 and our Expenditure has been £46,245.81. This has resulted in an excess of income over expenditure of £19,269.30. The considerable increase in income and expenditure over last year is mainly due to the SKDC Grant of £ 19,914.00 for the Solar Panels and the cost of the installation of these panels at £17,723.44.
As usual the parties again providing the lion’s share of the income at £9,155.00 after the deposits had been repaid, followed by the Pre-school at £7,063.00.
The 3G Football facility continued to provide a good income at £5,959.00 which is a little down on last year but the maintenance costs are similar at £1,746.88.
The maintenance costs for both the hall are also similar as there has been no major work carried out. However, the maintenance costs for the field and playground are considerably higher mainly due to the cost of the first phase of the football pitch upgrade at £3,852.00.
The cost of the field and hedge cutting is also considerably up, partly due to the £1,200.00 spent on tree cutting and pollarding and also the frequency of mowing has been greater this year.
4. Health & Safety
All the statutory inspections and servicing have been carried out, including the fire alarm system..
5. Maintenance
As can be seen from the provisional accounts, there has been less expenditure on Hall Maintenance, Field & Playground Maintenance and on the 3G Football Pitch Maintenance. Further details of the major items are given below:-
Field & Playground Maintenance
General maintenance £ 855.00 Grass Cutting £1,797.20 Tree cutting £1,200.00 3G Football Pitch. Fence repairs £ 816.00
Solar Panel Installation
We were awarded a SKDC Grant of £19, 914.00 on 30 May 2024 and after obtaining final quotations from 3 potential suppliers, a contract was awarded to Greenio who are based in Long Bennington on 13 June 2024 for an amount of £17,723.44. Construction started on 5 August 2024 and was completed on 9 August 2024. After some initial teething problems the system was in full operation by 20 August 2024.
Eon installed a new Smart Meter at the end of October 2024 and a new account to allow us to receive payment for the electricity that we export to the grid was set up on 6 November 2024.
We are only allowed to receive payment annually so this will be in November 2025 after we have submitted a photograph of the export meter reading.
Football Pitch Upgrade.
Following inspection by the Football Association the football pitch has been rated as “Basic”. The Trustees were advised that a grant was available from the Football Association to assist in upgrading the pitch. It was agreed that we should apply for this grant and we have been awarded a grant of £ 12,800.00 over the next 6 years. The first phase was carried out by Fineturf in July 2024 at a cost of £3852.00
Potential Expenditure in 2024 and Beyond.
Solar Panels
According to the terms of the grant from SKDC, we are in theory only entitled to the value of the lowest quotation for the supply and installation of the panels, which is £15,000.00. Therefore it is possible that we will receive a demand from SKDC for £4,914.00.
Hedge Cutting
We have already spent a total of £2,400.00 with Eden Tree Services to have the hedge around the whole of the property cut by hand. It has proved impossible to arrange for a tractor with a flail to cut this hedge, plus the ground has been too wet to allow a large tractor on to the field so hand cutting was the only alternative.
Football Pitch Upgrade.
The second phase of the football pitch upgrade will be carried by Fineturf at the beginning of June 2025 at a cost of £8,220.00 incl VAT. However, the grant from the FA will only be £3,200.00 our contribution will be £5,020.00.
Potential Upgrade of 3G Fence.
We have obtained quotations to upgrade the fence around the 3G Pitch at around £36,000.00 incl VAT. We are in the process of applying to the Football Association for a grant of up to £25,000.00. If we receive the full grant then we have to find a further £11,000.00. Obviously, no grant, no fence upgrade but we will have to seriously consider our financial position when we know the outcome of the grant application.
3G Pitch Maintenance
.
We have received a quotation from SIS Pitches for the maintenance of the 3G Pitch for the next 3 years, 3 visits a year, for £4,860.00 incl VAT.
6. Summary
Overall, we have had a very good year financially, with our income exceeding expenditure by £19,269.30. However, next year is likely to be financially more challenging as can be seen from the above.
C. I. B. SKELLERN – CHAIRMAN.
A .F. SAWARD - TREASURER
……………………………………..
…………………………………..
==> picture [494 x 582] intentionally omitted <==
----- Start of picture text -----
GREAT GONERBY MEMORIAL HALL
Y/E ACCOUNTS - 1 MARCH 2024 to 28 FEBRUARY 2025
Balance at 29 Feb 2024 Balance
Cash £1.80 Cash £1.80
LTSB A/C 18598768 £16,197.54 LTSB A/C 18598768 Sav. £16,383.73
LTSB A/C 18523360 £27,314.14 LTSB A/C 18523360 £25,982.33
3G A/C18599168 £20,787.08 3G A/C 18599168 £41,202.00
Income Expenditure
Parties £13,980.00 Deposit Refund Parties £4,825.00
Sunshine Pre-School £7,063.00 Hall Equipment/Installations £403.88
Slimming World £3,417.00 Hall Maintenance £661.71
Brownies Guides £386.00 Field & Playground Maintenance £4,518.80
Rainbow Guides £340.00 Cleaning and supplies £3,194.60
Yoga £2,055.00 Grass & Hedge Cutting £3,296.20
Zumba £740.00 Fire Protection £1,483.98
GYFC £3,095.00 Solar Panels £17,723.44
Parish Council £160.00 Gas/Electric £3,135.45
Womens Institute £450.00 Water £1,172.00
Stamp Club £385.00 Consumables/Phone £406.11
Grantham Quilters £300.00 3G £1,746.88
One Touch Soccer £3,140.00 Insurance & Legal £1,547.29
3G £5,959.00 Website and Licenses £844.62
Other £23,219.00 Community Lincs £55.00
Grantham Radio Ham £225.00 SKDC/Waste Collection £866.06
Interest £601.11 Other £364.79
£129,815.67 £129,815.67
INCOME £65,515.11 EXPENDITURE £46,245.81
INCOME - EXPENDITURE £19,269.30
CHAIRMAN
TREASURER
----- End of picture text -----
Balance at 29 Feb 2024 Balance £1.80 £16,197.54 £27,314.14 £20,787.08 LTSB AIC 78598768 LTSB AIC 18523360 3G AIC18599t68 ,' LTSB AIC 18598768 Sav. LTSB AIC 18523360 3G AJC 18599168 £18,383.73. £25,982.33, £41,202.00 .Ineome endlture . Parties Sunshine Pre-school Slimming World Brownies Guides Rainbow Guides £13.980.00 £7,063.00 £3.417.CQ £386.00, £340.00 £2.055.00 £740.00 £3,095.00, Deposit Refund Parties Hall Equipmenulnstallations ' Hall Maintenance Field & Playground Maintenance Cleaning and supplies ,'Grass & Hedge Cutting Fire Protection Isolar Panels IGaslElectrtc iwater ConsumableslPhone 3G ,, Insurance & Legal 'W&b8it8 and Licenses .,Community Lincs 'SKDCIWaste Colleotion Other £4,825.00 £403.881 £661.71! £4,518.80, £3.194.60' £3,296.20, £1,483.98, £17,723.44 £3,135.45 £1,172.00, £406.11 £1.746.88,, £1.547.29 £844.62 £55.00 £866.06 Parish Council ',Wornens Institute istsmp Club IGrantham Quilters ',One Touch Soccer £450.00, £385.00. £300.00 £3,140.00 £5,959.1)0,. £23,219.00 £225.¢JO, £601.11 Other Grarrtham Radio Ham . Interest £129 815.87 £129 815.67, £6S,51&11 £19.Wg. 1P&Th.XPENDffuPE tXPENDrwRÈ £4a.24$.11 CHAIRMAN TWSURER Qs