Trustees Annual Report I September 2021
The most recent Trustees Annual General Meeting was held on 30 June 202.
The following Trustees were appointed :-
Ian Skellern – Chairman Glendyr Saward- Secretary Tony Saward – Treasurer Jenny Critchley - Parish Council liaison Karri Davey-Parish – Parish Council Liaison Andy Mayer Janet Thompson Jeff Thompson Ashleigh Pinder Annette Callow Matt Trimm Sue Nash Jordan Curtis Kelly Walton
Contact Details for the Hall: Secretary 01476 576475 at 17 Green Street, Great Gonerby NG31 8LD.
Structure, Governance and Management.
The Great Gonerby Memorial Hall (GGMH) is a new-build facility which replaced the old wooden construction built as the original Memorial Hall around the time of the 2[nd] World War. Transfer of activities from the old building took place during the latter half of 1016. The GGMH was registered as a Community Incorporated Organisation (CIO) on 18 August 2017; it is leased to the Trustees by the Great Gonerby Parish Council on a no-fee basis (the lease is currently with a firm of local solicitors undergoing final amendments).
Objects
The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Great Gonerby and the immediate vicinity (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political religion or other opinions the provision of facilities or other leisure time occupation of individuals who have need of such facilities youth, age, infirmity or disablement, financial hardship or social economic circumstances or for the public at large in the interests of social welfare with the object of improving the conditions of life in the said inhabitants.
Hiring
The use of the Hall is subject to a hiring agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement .There are three main types of hiring undertaken.
-
Monday to Friday, 0830 to 1530 Pre-school classes (term time only)
-
Regular leisure activities, Monday to Friday evenings
-
Weekend parties/celebration events on a one-off basis (Trustees provide opening and closing duties to ensure building security is maintained)
. Safety & Maintenance
-
Fire Safety inspections are made regularly by specialists
-
Electric and gas appliances are checked annually
-
The alarm system is checked annually
-
In addition a general maintenance man has been employed to carry out regular checks on all aspects of the building.
Developments and COVID 19
-
A CCTV policy has been written and approved by the Trustees.
-
A Trustee with specialist knowledge and experience is conducting a major overhaul and development of the Hall’s website.
-
The Hall’s financial position remains healthy and was significantly boosted by a £10,000 Government grant through South Kesteven District Council.
COVID 19 Arrangements
All recreational classes were suspended at the lockdown in March 2020, since then the persistence of the Covid pandemic, classes were only started after 16 July 2021 in accordance with Government regulations. The Nursery School, which operates Monday to Friday each week has been able to operate most of the year outside the times when lockdowns had to be enforced.
General
In early July the recreation field barrier was broken into by Travellers and their three caravans. The CCTV captured this criminal act and allowed the Police authority to have them removed. The Trustees are currently working with the Parish Council to consider installing electric gates across the entrance to the car park and sports field.
Signed on behalf of the charity trustees
C I B SKELLERN Chairman
| GREAT GONERBY MEMORIAL HALL | |||||
|---|---|---|---|---|---|
| Y/E ACCOUNTS - 1 MARCH 2020 to FEBRUARY 2021 | |||||
| Balance at 1 March 2020 | Balance at 1 December 2020 | ||||
| Cash | £1.80 | Cash | £1.80 | ||
| LTSB A/C 18598768 | £16,007.86 | LTSB A/C 18598768 | £16,009.81 | ||
| LTSB A/C 18523360 | £5,779.37 | LTSB A/C 18523360 | £12,519.57 | ||
| Multi Sports A/C18599168 | £686.79 | Multi Sports A/C18599168 | £686.85 | ||
| Income | Expenditure | ||||
| Playgroup | £1,680.00 | Deposit Refund Parties | £1,765.00 | ||
| Parties | £932.00 | Hall Equipment/Installations | £6.50 | ||
| SlimmingWorld | £990.00 | Hall Maintenance | £300.20 | ||
| Brownies | £0.00 | Field & Playground Maintenance | £132.35 |
||
| Yoga - Stefan | £504.00 | Cleaningand supplies | £338.15 | ||
| Yoga - Bridgette | £96.00 | Grass & Hedge Cutting | £1,152.00 | ||
| Zumba | £180.00 | Fire Protection | £492.20 | ||
| GYFC | £600.00 | Security | £318.00 | ||
| Circuit Training | £105.00 | GAS | £415.68 | ||
| Womens Institute | £30.00 | Electric | £935.53 | ||
| StampClub | £175.00 | Water | £724.50 | ||
| GranthamQuilters | £40.00 | Consumables/Phone | £183.32 | ||
| One Touch Soccer | £480.00 | 3G | £2,867.66 | ||
| 3G | £2,007.00 | Insurance & Legal | £1,059.58 | ||
| Parish Council | £215.00 | Website and Licenses | £246.00 | ||
| Other(Grant) | 10,000.00 | Rates | £215.04 | ||
| Grantham Vet Footballers | 80.00 | CommunityLincs | £55.00 | ||
| SKDC/Waste Collection | £40.08 | ||||
| Other | £125.00 | ||||
| £40,589.82 | £40,589.82 | ||||
| INCOME | £18,114.00 | EXPENDITURE | £11,371.79 | ||
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2/3/20 Lee Darten 50.00 50.00
Commmunity Lincs 55.00
EON 159.94
6/3/20 Lily Gibson 50.00 50.00
Kim Machin 50.00 50.00
10/3/20 Jemma Smith 50.00 50.00
10/3/20 Anita Pennock 50.00 50.00
Monica Stevens (COVID) 190.00 190.00
17/3/20 Anglian Water 67.50
17/3/20 Samantha Scully (COVID) 106.00 106.00
Georgia Mathews 50.00 50.00
Polly Heanen 50.00 50.00
Jessica Shield Kime 50.00 50.00
18/3/20 Allied Westminster - Annual Insurance 1,059.58
22/3/20 South Kesteven Rates 215.04
24/3/20 Sharon Barry (COVID) 42.00 42.00
Kelly Blake (COVID) 50.00 50.00
Helen Wilson (cell phone) 6.74
Rebecc Curtis (COVID) 50.00 50.00
Liz Weatherill (COVID) 50.00 50.00
Janine Machado (COVID) 77.00 77.00
Cycle Tours (C Dawson)(COVID) 56.00 56.00
Claire Fennel (COVID) 50.00 50.00
Jemma Dodd 50.00 50.00
27/3/20 Helen Wilson (cell phone) 6.74
EON 130.82
1/4/20 EON 100.22
6/4/20 All Secure 216.00
BDG Mowing 213.00 213.00
16/4/20 Anglain Water 67.50
23/4/20 M Fire Service 258.00 258.00
29/4/20 Caythorpe Gas Inspection 140.00 140.00
Ashley Newton 50.00 50.00
Laura rourke 50.00 50.00
1/5/20 Eon 106.67
4/5/20 EON 81.92
5/5/20 BDG Mowing 158.00 158.00
& N E E
DATE HALL HALL FIRE
AMOUNT DEPOSIT REFUND SUPPLIES GRASS & HEDGE GARDEN
EQUIPMENT INSTALLATIO MAINTENANC FIELD AND PLAYGROUND MAINTENANC CLEANING & CUTTING & PROTECTION
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07/30/2021
| DATE | AMOUNT | DEPOSIT REFUND |
HALL EQUIPMENT & INSTALLATIO N |
HALL MAINTENANC E |
FIELD AND PLAYGROUND MAINTENANC E |
CLEANING & SUPPLIES |
GRASS & HEDGE CUTTING & GARDEN |
FIRE PROTECTION |
|
|---|---|---|---|---|---|---|---|---|---|
| 13/5/20 18/5/20 26/5/20 29/5/20 |
K Wojnowska 106.00 Jodie Buxton 106.00 Anglian Water 67.50 PH Wilson 12.00 Sallie Cook 40.00 W Gilbert 40.00 R Whales 95.00 EON 47.74 EON 50.88 |
106.00 106.00 95.00 |
40.00 40.00 |
||||||
| 8/6/20 10/6/20 16/6/20 23/6/20 25/6/20 26/6/20 29/6/20 1/7/20 |
Handy Man - swing repair BDG Mowing J Thompson - 3G gate repair (cash) Anglian Water M Fire Service - zone plan Pegasus Industrial - gate barrier EON Lucy Heathershaw (COVID) EON |
85.00 142.00 50.00 87.00 102.00 218.48 44.66 50.00 39.93 |
50.00 | 85.00 | 142.00 | ||||
| 8/7/20 15/7/20 16/7/20 22/7/20 27/7/20 28/7/20 30/7/20 31/7/20 6/8/20 7/8/20 12/8/20 12/8/20 18/8/20 24/8/20 25/8/20 1/9/20 |
Cheque B Rawlinson Covid Refund BDG Mowing June cutting Lincs South Fed WI Covid refund Anglian Water A Mayers 3G Net J Thompson - playground timber EON PAT-IT testing Wicks - concrete 3G GS Product 3G Wicks - postcrete T Briant - Covid refund Wicks - cable ties for net BDG Mowing - July cutting Securafen Anglian Water Screwfx - cable ties EON B&Q - wire rope clips |
42.00 142.00 45.00 87.00 93.35 47.35 82.41 70.20 14.00 39.34 9.50 50.00 2.97 142.00 2,144.00 87.00 13.00 48.41 13.02 |
42.00 45.00 50.00 |
70.20 | 47.35 | 142.00 142.00 |
07/30/2021
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EON 25.24
2/9/20 Oxley shutters 90.00 90.00
BDG Mowing 142.00 142.00
J Thompson - 3G Fence repair 60.00
3/9/20 R Mayer - Logo for Hall 30.00
16/9/20 Anglian Water 87.00
Sallie Cook - covid tape for hall 6.50 6.50
18/9/20 H Wilson - cellphone charges 14.00
21/9/20 Square space 216.00
23/9/20 EON 14.72
EON 75.58
6/10/20 Sunshine Preschool WIFI 10.94
GYFC - Memorial Bench 125.00
12/10/20 M Fire Annual Service 156.00 156.00
Wilson - Cell charge 14.00
BDG Mowing Sept cut 229.00 229.00
Stationery - AF Saward 93.96
13/10/20 Leisure Controls 210.00
14/10/20 Sallie Cleaning Materials 100.15 100.15
16/10/20 Anglian Water 87.00
26/10/20 EON 41.07
EON 109.18
28/10/20 M Fire Service Extinguishers 78.20 78.20
2/11/20 Sarah Barnes COVID 50.00 50.00
6/11/20 Sunshine Preschool WIFI 10.94
16/11/20 BDG Mowing 142.00 142.00
14/11/20 Wilson Cell phone 14.00
17/11/20 Anglain Water 87.00
23/11/20 EON 124.07
EON 67.75
30/11/20 SKDC Trade Waste 40.08
Total 11,371.79 £1,765.00 £6.50 £300.20 £132.35 £338.15 £1,152.00 £492.20
& N E E
DATE HALL HALL FIRE
AMOUNT DEPOSIT REFUND SUPPLIES GRASS & HEDGE GARDEN
EQUIPMENT INSTALLATIO MAINTENANC FIELD AND PLAYGROUND MAINTENANC CLEANING & CUTTING & PROTECTION
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07/30/2021
| DATE | AMOUNT | DEPOSIT REFUND |
HALL EQUIPMENT & INSTALLATIO N |
HALL MAINTENANC E |
FIELD AND PLAYGROUND MAINTENANC E |
CLEANING & SUPPLIES |
GRASS & HEDGE CUTTING & GARDEN |
FIRE PROTECTION |
|
|---|---|---|---|---|---|---|---|---|---|
07/30/2021
| SECURITY | GAS | ELECTRIC | WATER | CONSUMABLE S & PHONES |
3G | INSURANCE & LEGAL |
WEBSITE AND LICENCES |
RATES | Other | COMMUNITY LINCS |
SKDC/WASTE COLLECTION |
| 55.00 | |||||||||||
| 159.94 | |||||||||||
| 67.50 | |||||||||||
| 1,059.58 | |||||||||||
| 215.04 | |||||||||||
| 6.74 | |||||||||||
| 6.74 | |||||||||||
| 130.82 | |||||||||||
| 100.22 | |||||||||||
| 216.00 | 106.67 | 67.50 | |||||||||
| 81.92 | |||||||||||
| 07/30/2021 |
| SECURITY | GAS | ELECTRIC | WATER | CONSUMABLE S & PHONES |
3G | INSURANCE & LEGAL |
WEBSITE AND LICENCES |
RATES | Other | COMMUNITY LINCS |
SKDC/WASTE COLLECTION |
| 47.74 | 50.88 | 67.50 | 12.00 | ||||||||
| 102.00 | 39.93 | 44.66 | 87.00 | 50.00 218.48 |
|||||||
| 48.41 | 82.41 | 87.00 87.00 |
93.35 14.00 39.34 9.50 2.97 2,144.00 13.00 13.02 |
||||||||
| 07/30/2021 |
----- Start of picture text -----
25.24
60.00
30.00
87.00
14.00
216.00
14.72
75.58
10.94
125.00
14.00
93.96
210.00
87.00
41.07
109.18
10.94
14
87.00
124.07
67.75
40.08
£318.00 £415.68 £935.53 £724.50 £183.32 £2,867.66 £1,059.58 £246.00 £215.04 £125.00 £55.00 £40.08
07/30/2021
3G
GAS
WATER S & PHONES & LEGAL RATES Other LINCS
SECURITY ELECTRIC LICENCES
CONSUMABLE INSURANCE WEBSITE AND COMMUNITY SKDC/WASTE COLLECTION
----- End of picture text -----
| SECURITY | GAS | ELECTRIC | WATER | CONSUMABLE S & PHONES |
3G | INSURANCE & LEGAL |
WEBSITE AND LICENCES |
RATES | Other | COMMUNITY LINCS |
SKDC/WASTE COLLECTION |
07/30/2021
----- Start of picture text -----
02/03/20 Mathews 42.00 42.00
03/03/20 Cole JP 50.00 50.00
05/03/20 Davey Dunderdale 42.00 42.00
406 Slimming World 264.00 264.00
Briant A&T 50.00 50.00
Weatherille A 50.00 50.00
06/03/20 403 Stamp Club 25.00
500021 Post Office 130.00
09/03/20 Penman M 42.00 42.00
10/03/20 408 Circuit Training 60.00
11/03/20 Mathews 14.00 14.00
12/03/20 M Stevens 140.00 140.00
Whales RA 95.00 95.00
Darton LK 77.00 77.00
13/03/20 Vincent SJ 63.00 63.00
16/03/20 Janine Machado 77.00 77.00
17/03/20 Deposit 00082 180.00 84.00 96.00
30/03/20 413 Circuit Training 45.00
31/03/20 411 Slimming World 132.00 132.00
02/04/20 414 Sunshine Pre School 600.00 600.00
06/04/20 409 Stamp Club 25.00
14/04/20 402 One Touch 120.00
14/04/20 407 A Wator 120.00 120.00
21/04/20 SKDC Grant 10,000.00
29/04/20 412 A Wator 30.00 30.00
06/05/20 Grantham Stamp 25.00
27/05/20 416 Parish Council 200.00
29/05/20 A Wator (balance) 30.00 30.00
08/06/20 Grantham Stamp 25.00
06/07/20 Grantham Stamp 25.00
DATE
INVOICE AMOUNT PARTIES WORLD YOGA - STAFAN YOGA - A WATOR
SLIMMING (Angeloni) BROWNIES BRIDGITTE
PRE SCHOOL ZUMBA -
----- End of picture text -----
----- Start of picture text -----
08/07/20 JK Wojnowska 56.00 56.00
15/07/20 Cash 500083 Newton 50.00 50.00
15/07/20 Quilters 40.00
WI 30.00
27/07/20 415 GYFC 600.00
06/08/20 Grantham Stamp 25.00
14/08/20 417 One Touch 240.00
28/08/20 418 Slimming World 99.00 99.00
01/09/20 500022 Post office 481.00
07/09/20 Grantham Stamp 25.00
419 Yoga Training 252.00 252.00
30/09/20 500023 Post Office 521.00
420 Slimming World 165.00 165.00
05/10/20 421 Yoga Training 252.00 252.00
08/10/20 422 Parish Council WIFI 15.00
23/10/20 425 Grantham Vet Football 40.00
27/10/20 423 Sunshine Pre School 1,080.00 1,080.00
30/10/20 424 One Touch 120.00
02/11/20 426 Grantham Vet Football 40.00
04/11/20 500024 Post Office 875.00
05/11/20 427 Slimming World 330.00 330.00
18,114.00 1,680.00 932.00 990.00 0.00 504.00 96.00 180.00
----- End of picture text -----
| GYFC | CIRCUIT TRAINING (Grow Your Own) |
WOMENS INSTITUTE |
STAMP CLUB | GRANTHAM QUILTING |
ONE TOUCH | 3G | Grantham Vet Football |
OTHER | INTEREST | PARISH COUNCIL |
| 25.00 | ||||||||||
| 130.00 | ||||||||||
| 60.00 | ||||||||||
| 45.00 | ||||||||||
| 25.00 | 120.00 | 10,000.00 | ||||||||
| 25.00 | 200.00 | |||||||||
| 25.00 | ||||||||||
| 25.00 |
| 30.00 | 40.00 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 600.00 | ||||||||||
| 25.00 | ||||||||||
| 240.00 | ||||||||||
| 481.00 | ||||||||||
| 25.00 | ||||||||||
| 521.00 | ||||||||||
| 120.00 | 875.00 | 40.00 40.00 |
15.00 | |||||||
| 600.00 | 105.00 | 30.00 | 175.00 | 40.00 | 480.00 | 2,007.00 | 80.00 | 10,000.00 | 0.00 £215.00 |
|
£18,114.00 £18,114.00, DIFFERENCE £0.00
| 396 Quilting 397 Circuit Training 398 Slimming World Yoga stefan 399 Zumba - Anna 400 Stamp club 401 Playschool 402 One Touch |
20.00 | pd pd pd pd pd pd pd pd |
|
|---|---|---|---|
| 3/2/20 | |||
| 60.00 264.00 60.00 |
|||
| 105.00 | |||
| 25.00 900.00 120.00 |
|||
| 3/3/20 | 403 Stamp club 404 Bridget Yoga 405 Quilting 406 Slimming 407 Zumba - Anna 408 Circuit Training Yoga - Stefan |
25.00 96.00 |
pd pd pd pd pd pd pd |
| 20.00 | |||
| 264.00 120.00 |
|||
| 60.00 | |||
| 45.00 | |||
| NEW ACCOUNT YER | |||
| 27/3/20 | 409 Stamp 410 Quilting 411 Slimming 412 Zumba 413 Circuit Training 414 Sunshine |
25.00 20.00 |
pd pd pd pd pd pd |
| 132.00 | |||
| 30.00 45.00 |
|||
| 600.00 | |||
| Apr 07 415 GYFC - Jan to March 416 Parish Council |
600.00 200.00 |
pd pd |
|
| 417 One Touch |
240.00 | pd | |
| 418 Slimming |
99.00 pd |
||
| Sep 11 419 yoga Sept training Sep 30 420 Slimming Oct 05 421 Yoga Oct |
252.00 pd 165.00 pd 252.00 pd |
||
| Oct 07 422 PC - WiFi Oct, Nov, Dec Oct 18 423 Playschool 3 sep to 22 oct Oct 18 424 One Touch 28, 29, 30 Oct 23 425 Grantham FC Veterans Oct 426 Grantham FC Veterans Nov 427 Slimming 428 Playschool to end dec 429 Yoga Dec 430 Grantham FC 431 One Touch 21 Dec |
15.00 pd 1080.00 pd 120.00 pd 40.00 pd 40.00 pd 330.00 1020.00 429.00 40.00 40.00 |
||
| Jan 29, 21 432 GYFC 3G Aug Dec 20 Feb 11,21 433 GYFC Field |
800.00 1150 |
||
| Feb 04 434 PlaySchool Term 3 2021 435 PC - WIFI - 12 months 2021 |
900 60 |
cheque 500082 cheque 500083 email sent
cheque 500083 email sent BALANCE NEXT MONTH OF 35.00
£30 per day
PLAYGROUP - STEVE
PLAYSCHOOL TERM DATES 2020/2021
Monday 24th February - 20 March - 20 days - covid Monday 20th April - Friday 22nd May - 24 DAYS CLOSED - FRIDAY 8TH MAY FOR BANK HOLIDAY Monday 1st June - Friday 17th July - 35 DAYS
Term 1 - 3 September to 22 October Term 2 - 2 November to 17 December Term 3 - 4 January 21 to 12 February 21 Term 4 - 22 February to 31 March 21 Term 5 - 19 April 21 to 28 May 21 - NOTE BANK HOLIDAY 3 MAY Term 6 - 7 June 21 to 21 July 21
Parish Council
£5.00 for wifi £100 a year for meetings from March to Feb
ONE TOUCH £40 per day
GYFC - FIELD USGE - March to Feb each year £900.00
414
FREE
1050
34 days 1020 34 days 1020 30 days 900
Monday 20th April - Friday 22nd May - 24 DAYS CLOSED - FRIDAY 8TH MAY FOR BANK HOLIDAY Monday 1st June - Friday 17th July - 35 DAYS
APPROXIMATE LOSS OF EARNINGS FOR 4 MONTHS FOR THE HALL
| APRIL | MAY | JUNE | JULY | |
|---|---|---|---|---|
| Playgroup- | ||||
| Slimming | £264.00 | £264.00 | £330.00 | £264.00 |
| Circuit Training | £60.00 | £60.00 | £75.00 | £60.00 |
| WI | £30.00 | £30.00 | £30.00 | £30.00 |
| Quilters | £20.00 | £20.00 | £20.00 | £20.00 |
| Yoga(Stefan) | £135.00 | £135.00 | £120.00 | £135.00 |
| StampClub | £30.00 | £30.00 | £30.00 | £30.00 |
| Zumba | ||||
| Brownies | £24.00 | £24.00 | £24.00 | £24.00 |
| Parties(average) | £42.00 | £196.00 | £150.00 | £150.00 |
| £605.00 | £759.00 | £779.00 | £713.00 | |
| NOT ACCOUNTED FOR | ||||
| GYFC | ||||
| 3G | ||||
| One Touch |
£1,050.00 £1,122.00 £255.00 £120.00 £80.00 £525.00
£96.00 £538.00
£3,786.00
EXPENSES FOR 3G FROM MARCH TO END OCTOBE
| 10/6/20 25/6/20 22/7/20 28/7/20 30/7/20 31/7/20 7/8/20 12/8/20 24/8/20 1/9/20 |
J Thompson - 3G gate repair Pegasus Industrial - gate barrier A Mayers - 3G Net Wicks - concrete 3G GS Product 3G Wicks - postcrete Wicks - cable ties for net Securafen Screwfx - cable ties B&Q - wire rope clips J Thompson - 3G Fence repair |
|---|---|
Mar 06Evening Hire Oct 01Evening Hire Oct 30Evening Hire
Bank Balance as of 28 October 2020 Current Account Savings 3G
R
Expenses Income 50.00 218.48 93.35 14.00 39.34 9.50 2.97 2,144.00 13.00 13.02 60.00
2,657.66 130.00 481.00 521.00 1,132.00 11,690.41 16,011.93 686.98