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← Broad Haven Playgroup

2024-08-31-accounts

Charity number: 1174311

Broad Haven Playgroup

Report of the Trustees and Unaudited Financial Statements

For the year ended 31 August 2024

Broad Haven Playgroup Contents Page For the year ended 31 August 2024

Report of the Trustees 1 to 2
Independent Examiner's Report to the Trustees 3
Statement of Financial Activities 4
Statement of Financial Position 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12

Broad Haven Playgroup Report of the Trustees For the year ended 31 August 2024

The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 August 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

The Charitable objectives of Broad Haven Playgroup are:

To encourage the development, care and education of children under statutory school age by:

a) Encouraging parents to understand and provide for the needs of their children.

ACHIEVEMENTS AND PERFORMANCE

Significant activities

Broad Haven Playgroup provides a service in Broad Haven, Pembrokeshire, by supplying education and training for: Children and young people

People with disabilities People of a particular ethnic or racial origin Other charities or voluntary bodies The general public and mankind.

Achievements against objectives

The Charity has continued to recover after the covid pandemic, with an increase in fees for childcare being the largest. The Charity also benefited from local authority funding in the year. These have enabled the charity to continue the training of staff to enable the services to be extended.

The charity continues to maintain a satisfactory balance sheet, with the intention to ensure that adequate funds are retained to cover any future short term shortfalls. A shed was purchased in the year which was necessary to store the equipemnt used by the Charity.

FINANCIAL REVIEW

Reserves

Broad Haven Playgroup has designated the balance in the savings bank account as an unrestricted reserve for the purpose of staff redundancy payments. Staff redundancy payments would be payable to the Playgroups' fourstaff members should the Charity cease to operate.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity Broad Haven Playgroup Charity registration number 1174311 Principal address Broad Haven Village Hall Marine Road Broad Haven Pembrokeshire SA62 3JS

1 of 12

Broad Haven Playgroup Report of the Trustees Continued For the year ended 31 August 2024

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Secretary Independent examiners

Anna Swaithes (Appointed: 01 September 2023) Kelly McHarries (Appointed: 01 September 2023) Jersey-Emma Middleton (Appointed: 01 September 2023) Kelly McHarries A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

Approved by the Board of Trustees and signed on its behalf by

............................................................................. 11 March 2025 Anna Swaithes

2 of 12

Broad Haven Playgroup Independent Examiners Report to the Trustees For the year ended 31 August 2024

I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2024.

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiners statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

11 March 2025

3 of 12

Broad Haven Playgroup Statement of Financial Activities For the year ended 31 August 2024

Notes
Income and endowments from:
Donations and legacies
2
Other trading activites
3
Investments
4
Total
Expenditure on:
Raising funds
5/6
Charitable activities
7/8
Total
Net income
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
£
4,639
51,725
30
56,394
)
(3,907
)
(46,291
)
(50,198
6,196
40,897
47,093		 2023
£
15,101
44,857
12
59,970
)
(3,813
)
(51,461
)
(55,274
4,696
36,201
40,897

4 of 12

Broad Haven Playgroup Statement of Financial Position As at 31 August 2024

Notes
Fixed assets
Tangible assets
13
Current assets
14
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year
15
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity
Unrestricted income funds
16
Total funds		 £
2024
17,334
17,334
-
32,173
32,173
)
(2,414
29,759
47,093
47,093
47,093
47,093		 £
2023
17,823
17,823
1,717
22,268
23,985
)
(911
23,074
40,897
40,897
40,897
40,897

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Anna Swaithes Trustee 11 March 2025

5 of 12

Broad Haven Playgroup Notes to the Financial Statements For the year ended 31 August 2024

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.

Broad Haven Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

2. Income from donations and legacies

Unrestricted funds
Donations received
Grants received
ncome earned from other activities
Unrestricted funds
Fund raising events
Other activities for generating
funds 1
nvestment income
Unrestricted funds
Bank interest receivable		 2024
£
414
4,225
4,639
2024
£
474
51,251
51,725
2024
£
30
30		 2023
£
1,308
13,793
15,101
2023
£
2,028
42,829
44,857
2023
£
12
12

3. Income earned from other activities

4. Investment income

6 of 12

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2024

5. Expenditure on generating donations and legacies

Expenditure on generating donations and legacies
Unrestricted funds
Support costs
Expenditure on other trading activities
Unrestricted funds
Fund raising events
Costs of charitable activities by fund type
Unrestricted funds
Activity 1
Direct cost
Staff costs - wages &
salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Trips and Activities
Telephone Costs
Support costs
Activity 1
Management
Advertising
Hall Hire		 2024
£
3,595
3,595
2024
£
312
312
2024
£
40,242
766
980
149
372
219
40
288
120
43,176
90
3,025
3,115
46,291		 2023
£
3,783
3,783
2023
£
30
30
2023
£
40,676
728
573
216
269
511
40
854
144
44,011
90
7,360
7,450
51,461

6. Expenditure on other trading activities

7. Costs of charitable activities by fund type

7 of 12

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2024

8. Costs of charitable activities by activity type

Costs of charitable activities by activity type
Support costs
Activity 1
Staff costs - wages &
salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Trips and Activities
Telephone Costs
Analysis of support costs
Management
Depreciation - owned
assets
Advertising
Hall Hire
Governance costs
Accountancy fees		 Activities
undertaken
directly
£
40,242
766
980
149
372
219
40
288
120
43,176
43,176
Voluntary
Income
£
2,945
-
-
2,945
650
3,595		 Support
costs
£
-
-
90
3,025
-
-
-
-
-
3,115
3,115
Activity 1
£
-
90
3,025
3,115
-
3,115		 2024
£
40,242
766
1,070
3,174
372
219
40
288
120
46,291
46,291
2024
£
2,945
90
3,025
6,060
650
6,710		 2023
£
40,676
728
663
7,576
269
511
40
854
144
51,461
51,461
2023
£
3,133
90
7,360
10,583
650
11,233

9. Analysis of support costs

8 of 12

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2024

10. Net income/(expenditure) for the year

This is stated after charging/(crediting):

This is stated after charging/(crediting):
2024 2023
£ £
Depreciation of owned fixed assets 2,945 3,133
Accountancy fees 650 650

11. Staff costs and emoluments

Total staff costs for the year ended 31 August 2024 were:

Salaries and wages
General		 2024
£
40,242
40,242
2024
4
4		 2023
£
40,676
40,676
2023
4
4

12. Comparative for the Statement of Financial Activities

The comparative year values on the Statement of Financial Activites are for unrestricted funds.

9 of 12

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2024

13. Tangible fixed assets

Cost or valuation
At 01 September 2023
Additions
At 31 August 2024
Depreciation
At 01 September 2023
Charge for year
At 31 August 2024
Net book values
At 31 August 2024
At 31 August 2023		 Plant and
Machinery
£
22,154
2,456
24,610
4,955
2,851
7,806
16,804
17,199		 Computer
Equipment
£
863
-
863
239
94
333
530
624		 Total
£
23,017
2,456
25,473
5,194
2,945
8,139
17,334
17,823

14. Debtors

Amounts due within one year:
Trade debtors
Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income		 2024
£
-
-
2024
£
1,114
1,300
2,414		 2023
£
1,717
1,717
2023
£
261
650
911

15. Creditors: amounts falling due within one year

16. Movement in funds

Unrestricted Funds

General
General		 Balance at
01/09/2023
£
40,897
40,897		 Incoming
resources
£
56,394
56,394		 Outgoing
resources
£
)
(50,198
)
(50,198		 Balance at
31/08/2024
£
47,093
47,093

10 of 12

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2024

Unrestricted Funds - Previous year

General
General		 Balance at
01/09/2022
£
36,201
36,201		 Incoming
resources
£
59,970
59,970		 Outgoing
resources
£
)
(55,274
)
(55,274		 Balance at
31/08/2023
£
40,897
40,897

Purpose of unrestricted Funds

General

Unrestricted funds may be used in accordance with the charitable objectives at the discretion of the trustees.

17. Analysis of net assets between funds

Unrestricted funds
General
General
Previous year
Unrestricted funds
General
General		 Tangible
fixed assets
Net current
assets /
(liabilities)
Net Assets
£
£
£
17,334
29,759
47,093
17,334
29,759
47,093
Tangible
fixed assets
Net current
assets /
(liabilities)
Net Assets
£
£
£
17,823
23,074
40,897
17,823
23,074
40,897

11 of 12

Broad Haven Playgroup Detailed Statement of Financial Activities For the year ended 31 August 2024

INCOME AND ENDOWMENT
Donations and legacies
Donations
Grants receivable
Other trading activities
Fund raising events
Income from other activities for generating funds
1
Investments
Bank interest receivable
Total incoming resources
EXPENDITURE
Other trading activities
Fund raising events costs
Charitable activities
Staff costs - wages & salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Trips and Activities
Telephone Costs
SUPPORT COSTS
Management
Depreciation - owned assets
Advertising
Hall Hire
Governance costs
Accountancy fees
Total resources expended
Net Income		 £
2024
414
4,225
4,639
474
51,251
51,725
30
30
56,394
)
(312
)
(312
)
(40,242
)
(766
)
(980
)
(149
)
(372
)
(219
)
(40
)
(288
)
(120
)
(43,176
)
(2,945
)
(90
)
(3,025
)
(6,060
)
(650
)
(650
)
(50,198
6,196		 £
2023
1,308
13,793
15,101
2,028
42,829
44,857
12
12
59,970
)
(30
)
(30
)
(40,676
)
(728
)
(573
)
(216
)
(269
)
(511
)
(40
)
(854
)
(144
)
(44,011
)
(3,133
)
(90
)
(7,360
)
(10,583
)
(650
)
(650
)
(55,274
4,696

12 of 12

This page does not form part of the statutory financial statements