Chairpersons Report Bowhill Primary School PTFA – AGM 29th September 2025 Emma Gregory and Natalie Bertram
Thank you for attending the Bowhill PTFA AGM. It has been an honour for us both to serve as co-chairs over the past year. Emma has taken the lead since October 2024, and Natalie accepted a co-chair position in January 2025.
We are delighted to be able to present this report on the PTFA’s activities and achievements over the last year.
Our PTFA exists to advance the education of the pupils of Bowhill Primary School and other schools in Exeter Learning Academy Trust by engaging in activities or providing facilities or equipment which support the school and develop relationships between staff, parents and the wider community.
This year we have successfully organised:
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4 Family Bingo events, following on from last year’s success
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2 School Discos
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Elfridges Children’s Christmas Shop, a new event for this year which proved a big hit
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Someone Special Children’s Shops at Mother’s Day and Father’s Day, again another new event for this year
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1 Bag to School Collection
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Reception Tea Towels
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Year 6 Leavers Hoodies
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Children’s Art Christmas Cards
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Freeze Fridays – Afterschool Ice-creams
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Christmas Hampers Raffle
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Easter Hampers Raffles
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2 Christmas Wreath Making Workshops
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Christmas Fair
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Summer Fete
This year we reached out to parents and staff to help with running activities at our Christmas Fair and Summer Fete. This meant our year 6 children could enjoy the full events. Without ongoing support from parents and staff, our events would not be able to take place and we would be unable to raise as much money to spend on the children. We’d like to thank all those who have helped at events in the last year.
We had our most successful Family Bingo in May, where we switched the prizes to include more child focused gift vouchers.
We’ve also supported the school with two site spruce up days. These events are coordinated by the school with the PTFA providing childcare so parents can assist and much needed refreshments. I think we can all agree that the work that has
happened on these days has greatly benefited the appearance and aesthetic of the school.
Our treasurer’s report will give a full breakdown, but the headline figures for 2024-2025 are:
Total raised: £12,740.06
This reflects the hard work and generosity of our volunteers, staff, parents and the local community.
This has enabled us to donate £8365.83 to the school, including funding the EYFS Sandpit, Sensory Garden benches and school trips to Plymouth Aquarium and World of Country Life.
A huge thank you to our trustees, committee and volunteers who continue to use their time and skills in order to raise funds to enhance the children’s education and experience at Bowhill.
We would like to give a special thank you to Emily Bond who is stepping down as treasurer, and Hannah Barnard who has assisted Emily with all things numerical!
Thank you to Anna and Sarah who have supported us and are always willing to get stuck in, whether that’s bingo calling, megaphone duties, or even helping Father Christmas!
Thank you to Bowhill staff for their support throughout the year. We are particularly grateful to the additional staff that supported the Christmas Fair and Summer Fete, as well as the ongoing school disco’s.
Thank you to our parents and carers at the school and to local businesses who have donated their time, money, or prizes.
Looking ahead, there are currently a number of committee members who will be leaving us the end of this school year in July 2026. Teresa, Becky, Sadie and Natalie will all be moving on and we need to focus on having the volunteers in place to allow us to continue with our fundraising activities. With this in mind, we reach out to our other current volunteers, and parents in the wider school community; we would like to have a number of activities shadowed so that the knowledge is passed on for future years. This includes children’s art Christmas cards and Reception Tea Towels, both of which take place this term, and the Year 6 hoodies which are planned for later in the year.
In the coming year ahead, we hope to build on our most successful events, making them even more enjoyable, enhancing their impact and increasing participation across the school. In addition to our regular favourites, we’re looking into new events for the year ahead to keep our fundraising fresh and engaging. We welcome ideas and feedback from everyone in the school community to help us achieve even more together.
It’s been a privilege for us both to lead the PTFA this year and thank you all for your continued support – we couldn’t do it without you.
Emma Gregory and Natalie Bertram
Co-Chairs, Bowhill PTFA
29/09/2025
Our total income for the year was £18,743.47
Expenditure to fund this income was £6003.41.
This allowed us to make donations to the school of £8365.83 Leaving us with a bank balance of £26,107.18
| Bank reconciliation year ended 31/8/2025 |
Out | In | |||
|---|---|---|---|---|---|
| Opening Balance | 21732.9 5 |
||||
| Payments Received | 18743.4 7 |
||||
| Payments Made | 14369.2 4 |
||||
| Closing Balance | 26107.1 8 |
||||
| £40,476 .42 |
£40,476 .42 |
||||
| 2024/2025 Expenditure £ HOP 1,878.49 Other whole school 2,120.28 Clubs/Afterschool 191.21 Year5/6 1,174.85 Year3/4 550.00 Year 1/2 106.08 EYFS 2,063.81 NewStarters 281.11 Total Donations to School £8,365 .83 GamblingLicense 20.00 Santa Suit 79.99 |
|||||
| 2024/2025 Expenditure | £ | ||||
| HOP | 1,878.49 | ||||
| Other whole school | 2,120.28 | ||||
| Clubs/Afterschool | 191.21 | ||||
| Year5/6 | 1,174.85 | ||||
| Year3/4 | 550.00 | ||||
| Year 1/2 | 106.08 | ||||
| EYFS | 2,063.81 | ||||
| NewStarters | 281.11 | ||||
| Total Donations to School | £8,365 .83 |
||||
| GamblingLicense | 20.00 | ||||
| Santa Suit | 79.99 |
| BBQ | 369.00 |
|---|---|
| Parentkind subscription | 162.00 |
| PTFA Expenses | 114.74 |
| Other Expenditure | 745.73 |
| 2024/2025 Funding | Incom e |
Expendit ure |
Net Incom e |
|---|---|---|---|
| Christmas Fare | 2083.0 1 |
684.43 | 1398.5 8 |
| Summer Fete | 6729.4 4 |
1350.64 | 5378.8 0 |
| Disco | 1846.9 7 |
713.28 | 1133.6 9 |
| Bingos | 1430.2 4 |
742.10 | 688.14 |
| Wreath Making | 536.55 | 248.74 | 287.81 |
| FridayFeast | 211.27 | 165.00 | 46.27 |
| Elfridges | 737.40 | 483.75 | 253.65 |
| TeaTowels | 389.40 | 170.40 | 219.00 |
| FreezeFriday | 414.79 | 146.85 | 267.94 |
| Someone Special(x2) | 603.00 | 467.59 | 135.41 |
| Lottery | 396.00 | 84.90 | 311.10 |
| Christmas/Easter Rafe & Nonuniform Day |
2265.0 0 |
- | 2265.0 0 |
| My Child'sArt | 319.74 | - | 319.74 |
| Donations/External fundraising |
780.66 | - | 780.66 |
| Subtotal | 18,743 .47 |
**5,257.68 ** | 13,485 .79 |
|---|---|---|---|
| Donations to School | 8365.83 | - 8365.8 3 |
|
| Other Expenditure | 745.73 | -745.73 | |
| Total | 18,743 .47 |
14,369.2 4 |
4,374. 23 |