CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st October 2024 to 30th September 2025 Charity name: Hatfield Foodbank Charity registration number: 1174288 Objectives and Activities SORP leference Para 1.17 Summary of the purposes of the charity as set out in its governing document The relief of fi nancia I hardship amongst people in Hatfield and the surrounding area or in other parts ofthe United Kingdom in such ways as the Trustees from time to time think fit- in particular, but not exclusively by., al providing emergency food, essential toiletries etc to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty; bl such other means, includi ng (but not limited tol the provision of support or signposting to relevant information and other advisory services and to provide such services with Christian ethos, supported by churches in Hatfield. Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which a re not charita ble. During this, our eighth year of operation, we have: collected and bou£ht 65.9 tonnes (down a l ittle from last yearl of food from supermarkets, schools, businesses and other individuals, and given out 62.8 tonnes. Both figures are down a little from the 2024 year, though demand remains high. We've had to buy in over 21.9 tonnes of food (very similar to the previous year's 22 tonnesl, but fortunately we have been supported by financial donations from individuals and organisations, with grants from our local County Council and especially Borough Council Iwelwyn Hatfield BC) being critical for us. we've also continued with our amazing group of around 35 or 50 volunteers, Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 opened every week to serve those who were/are struggling in our local community (we achieved this even throughout Covidl provided 9,161 people Iremarkably simi lar to the previous year's 9,163 people) in Hatf ield and the surrounding area (including 3199 children- previous year was 3,257 children) Iwho were referred to us through our partner agenciesl with emergency food parcels. These figures are again an increase on previous years. Relieving hunger amongst over 9,000 of our 'neighbours' is an amazing thing to be able to achieve- thank you volunteers and referring agencies. (We work with over 100 agencies, who can refer theirclients to the Foodbank as necessary. .schools, doctors, surgeries, housing associations, Citizens Advice, the Council, churches- essentially anyone who may come across those in our community who are struggling). We've been able to continue this year (started Spring 2022}- with the assistance of a significant grant f rom Trus5el l Trust- with having a Citizens Advice worker present at all our foodbank sessions. He speaks to all clients who need his time,..he's a specialist in benefits, debt etc; the aim is to deal with clients, issues at source wherever that's possible and helpful to clients. We pay his salary (via the grant which we top up}, and CA report quarterly on the growing number of clients helped with benef its or debt relief etc. The grant will reduce to 50Yo for 2026-27 and zero in 2027- 28, so we will need to fundraise to continue this-or look to CA to come up with the additional budget to meet demand which may be a challenge in these diff icult fi nancial days. Trustees have had regard to the guidance i55ued by the Charity Commission on public benefit Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional information (optional) You ma choose to include further statements where relevant about.. SORP reference Hatfield Foodbank does not make grants Policy on grant making Para 1.38 We do not make investments lone bank Icu rrentl a/c and a li nked deposit a/c for wise stewa rdship li.e. to get some bank interest rather than leave f unds only in a current a/cl. Policy on social investment including program related investment Para 1.38 The foodbank continues to be run almost entirely by volunteers. (We had two part time employee managers during the year- much needed due to the growing demands). We are extremely gratef ul for all of our wonderful team of volunteersl Processing the donations given very generously especially at peak periods (Easter, Harvest Festival and, particularly, Christmas) is challenging, but done again successfully this yea r thanks to the ti reless efforts of our manager, and a number of our volunteers and even trustees Para 1.38 Contribution made by volunteers other Achievements and Performance SORP reference I n terms of identifying the difference that the charity's work has made to the circumstances of its benef iciaries, the comments above really Say it all. .over 9,100 people fed including nearly 3,200 children with over 62.8 tonnes of food, toiletries etc. These are signif ica nt demands on our workload- the impact of the economic issues experienced around the country manifests itself clearly at Hatfield Foodbank, Some of the detail of our work includes: We continued our work with: a warehouse which continues to have stocks well below what we saw in our first few yea rs. This is perhaps not surprising given the increased demands,. we continue to give out more food than is donated. Fortunately we are able to get grants from a number of sources to enable us to buy in food to make up the shortfall. Some donations from some sources remain strong. backed by excellent admin- our annual stocktake (all food etc is weighed in & out to ensure and demonstrate propriety) showed a very small margin of error demonstrating good warehouse management. Tesco- with whom we have a particularly good relationship the local Waitrose who have also been very generous, and Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Asda across the road where the newer relationship is also much stronger these days, with great donations from all three-our thanks go to customers of all three supermarkets successf ul one-off donation drives (including significant charity events at Tesco, and smaller ones at Waitrose and Asdal as well as the regular weekly donations. Christmas, Ha rvest Festival and Easter donations f rom all parts of the community {many local schools, churches & businesses {fuller list below) WHBC have also helped with generous grants (Community Grant and Household Support Fund) without which we'd have struggled. We also received a signif icant £5000 grant from Hertfordshire Community Foundation, and an additional grant from Trussell. We hold regular network events with local agencies providing information on services, and building relationships for improved cohesion i n sign posting local services within the community The queue at our door each week continues, and the difference we are making to many lives in the local community is noteworthy. We hear land record anonymously) stories of what a significant difference we've made to those who had nothing to eat and no way of buying in food. Additional information (optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 Despite a growing need to buy in food & toiletries, thanks to some generous grants, some one-off donations during the year, and the consistent giving by others month by month & year by year, the charity is in a sound financial position, although if giving/grants reduced, we would struggle within a year. 58% of our income was from grants,. there is no guarantee that these will be available annually, though we continue to apply. We need cash as well as donations of food/toiletries because we have to buy in items which are donated less frequently in order to make up balanced food parcels detailed by Trussell Trust and, especially this year, we've had to buy in 21.9 tonnes offood over & above donotions. Thus we have, as ever, valued both cash and food donations this year; both have a great part to play in supporting those who are struggling at any given time. Charity's policy on reserves has been simply to ca rry suff icient to ensure the abil ity to buy what is needed to continue to tide us for as long as reasonably possible if grants slowed down/dried up, pay our part time managers, purchase food for clients, pay a modest rent etc. The bank balances at 3019/2024 of £115,458 may seem high, but thi5 included restricted funds of.. £21,307 designated for the Citizen's Advice project employee as mentioned above. This was pa id out right at the start of the next accounting year lon 1/10120251 when the £24,687 bill came in from Citizens Advice. £16,610 of WHBC grants- some of which was received late in the accounting year, and all of which will be spent on food & toiletries etc by 31/312026 the residue of the legacy Statement explaining the policy for holding reserves stating why they are held Para 1.22 We believe we can continue to serve our community for at least 6 months whatever happens, and to cope with any emergencies which arise Our bank accounts lone current and one interest-bearing deposlt account} had around £115k funds- made up of £67.9k restricted (incl legacy) and £47.6k unrestricted f u nds at the end of the year. Cash on hand was £0. n/a Amount of reserves held Para 1.22 Reasons for holding zero reserves Details of fund materially in deficit Para 1.22 Para 1.24 No deficits Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 No uncertainty,. a Ithough reserves are a little less than Trussell recommend, charity a ppears to be on a reasonably sound financial footing thanks to generous donations/grants, ar)d our amazing unpaid volunteers. We plan to continue to work closely with the loca I Citizens Advice in the coming year in order to address at the root some of the challenges facing our clients. The bulk of the associated cost is expected to be covered by a grant from Trussell Trust, with a small balance coming from our own resources or from third partv grants where we can obtain these. This Trussell grant is scheduled to end in the next year or so, which presents a fund-raising challenge if we are to continue to have CA staff on site to help clients. Additional information (optional) You ma choose to include further statements where relevant about.. Particularly generous donors have included: Grants from WHBC Household Support Fund, & Annual Community Grant, Herts Community Foundation, The Grace Trust & Trussell Trust re the CA project Tesco, Waitrose, and Asda and their customers - including "top-up" payments received f rom the supermarkets via Trussell Trust. This is a scheme whereby supermarkets donate the profits they make from people buying food to donate to the foodbank, Local schools, churches & busi nesses such as Mitchell Design, The Macs Hart Trust/Red Lion, Old Hatf ield Residents Association, and others personal/via Stewardship (often via our website}, Cha rities Aid Foundation, Charities Trust etc, Many personal donors have made one-off contributions which has rea Ily helped us A number of personal donors have started making land continue to make) regular donations which is also much appreciated, and makes a huge difference. We could not do our work without the generous giving or personal and corporate donors; thank you all again. The charity's principal sources of funds (including any fundraising) Para 1.47 In addition, we receive a number of one-off donations at key times in the year lin particular, Christmas} Investment policy and objectives including any social investment policy ado ted We don't make investments. Para 1.46 A description of the principal risks facing the charity The only risks of any significance facing the charity are.. 1. demand has continued at about the same rate this year, and we have continued to use grants and financial donations to make up the shortfall in food donations. As reported earlier in this report, we've bought continue to buy in significant amounts of food- 21.9 tonnes this year costing us over £37.700. In the first four months of the following year we had to buy in over £18,400- an increase yet again on previous years. Fortunately our amazing old & new donors have, so far, continued their great generosity so that we have had suffiGient to give to all who have'come our way" (been referred our way by our amazing referral agencies). We are so grateful to the generosity of personal, business, and company donors. if our use of Gracemead House in the town centre was somehow to come to an end. Gracemead is conveniently located for volunteers and clients alike, and at very low non-market rent. That said, firstly there seems little prospect of this happening given that three of the trustees have significant influence over allowing the continued use of Gracemead. And secondly, trustees believe that another suitable location would be found in any event. Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of governing document trust deed, ro al charter How is the charity constituted? {e.g unincorporated association, CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Constitution Para 1.25 cio Para 1.25 Elected by members Additional information (optional) You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Pafa 1.51 Other Reference and Administrative details Charit name Other name the charil uses Re istered charit number Charity's principal address Hatfield Foodbank none 1174288 Gracemead House, Gracemead House, Woods Avenue, Hatfield ALIO 8HX Names of the charity trustees who manage the charity Dates acted If not for whole ear Trusteo name Office lif any) Name of person lor body) entitled toa oint trustee if an Heather Jane Dyce Michael Laurence Dyce Colin Geoffrey Hill Alex Masters Trustee Whole year Whole year Treasurer Chair of Trustees Whole Year Trustee Whole Year Timothy Dunnington Trustee 611012024 to end of accounting year (301912025) 10 12 13 14 15 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector name ortwasa roved None Name of trustees holding title to property belonging to the charity Trustee name None Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity s objects none Details of arrangements for safe custody and segregation of such assets from the charity's own assets none Additional information (optional) Names and addresses of advisers (Optional information Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) Colin Hill is Chair of Trustees. Staff - we only have two part time managers working a few hours a week. Exemptions from disclosure Reason for non-disclosure of ke ersonnel details nla Other o tional information We are a Trussell Trust foodbank - hence there being no entries under'advisers" above - Trussell provide excellent support and advice at the end of a phone (or email). io Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Colin Hill (signed electronically) M L Dyce (signed electronically) MiGhael Laurence Dyce Full name{s) Position {eg Secretary, Chair, etc) Colin Geoffrey Hill Chair of Trustees Treasurer Date 291312026 li CHARITY COMMISSION FOR ENIJLANO AND WALIS Charlty Name Hatfleld Foodbank No {if any) 1174288 Recei ts and ments accounts CC16a For the poriod from Period start dale 0111012024 To Period end date 3010912025 Section A Receipts and payments Unrestrlcted funds Restrlcted lund8 to thg n04r￿t £ Endowment fund8 Total fund8 Last year to tho n•ar•8t lo thtr near?8t £ to th• nèarest £ to the nearest £ A1 Re¢eipt8 Grants Tesco lop-uplTrussell Tesco colle¢lions SlewardshlplCAF don8llonlPayPal 91 Busine8sICompany donations Personal donations banked Gift lax iebale Food '$ales' & personal donations Bank inl8r8sl Sundries (incl WHBC lolleryl Sub total (Gross income for AR) 88,683 97,580 ,726 318 11,770 16,179 6,182 4.079 585 13,086 6,986 5,216 19 695 1,166 437 S86 19 377 960 314 1,186 437 32.268 68,683 120.951 141.406 886 an 8e8 table nves men Total racelpts A3Pa ment8 Eniployee costs Citizen8 Advice woje Eouipmenucupboardslcarpeushelving Runnlng co$ls- vtilities. bin & phone Running cosls - rent & rèpairs Running costs- stationery & po81ogfj F(K)d Purcha58s (incl l(%lel(iesl Gift Card pur¢hases (from leg8cyl Volunteer expenses InsurarKe Information Commissioners Office training $ossion8 8nd expenses Suncsries 20,829 20.829 49,376 1,272 19,086 48,375 816 3,261 7.680 949 36,318 5.188 298 248 3S 197 35 122.282 49.376 1,272 3,613 8.520 996 8,620 996 37,784 37,784 614 313 47 279 2,682 39,045 1514 313 47 279 2,682 126,204 Sub total 87,169 A4 Assel and Investment Sub total 39.046 87,159 126,204 122,282 Net of recelpts/(payments) A5 Transfer8 between funds A6 Cash fund9 last year ond Cash funds this year end 6,777 1.524 6.253 19,124 47,583 87,874 115,457 120,711 CCXX R1 8¢counts {SSI 0110412026 Section B Statement of assets and liabilities at the end of the period Unrestricted funds lo neoro8t £ Restricted funds to nèaie8t £ Endowment funds lo neare8t £ Catecjories Delails 81 Cash funds Ba￿k current account 10,976 Bank dekX)sil account 36.608 67,874 Total cash funds 47,083 67,874 lagroe balonces wllh recolpt5 and payments sccounl1811 Unre8trlcted fund8 to n*arg•1 £ Re8trlcted fund8 lo noar•8t £ Endowment fund8 lo n•ar6st £ l)el