## **Trustees’ Annual Report for the period** ## **From 1[st] October 2023 to 30[th] September 2024** ## **Charity name: Hatfield Foodbank** ## **Charity registration number: 1174288** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The relief of financial hardship amongst people
in Hatfield and the surrounding area or in other
parts of the United Kingdom in such ways as
the Trustees from time to time think fit - in
particular, but not exclusively by:
a) providing emergency food, essential
toiletries etc to individuals and families in need
and/or for distribution by charities or other
organisations working to prevent or relieve
poverty;
b) such other means, including (but not limited
to) the provision of support or signposting to
relevant information and other advisory
services and to provide such services with a
Christian ethos, supported by churches in
Hatfield.
Nothing in this constitution shall authorise an
application of the property of the CIO for the
purposes which are not charitable
.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During this, our seventh year of operation, we
have:
- collected 46.3 tonnes (previous year 56.7
tonnes) of food from supermarkets, schools,
businesses and other individuals, and given out
70.3 tonnes (previous year 68.3 tonnes). It’s
easy to see that there has been a significant
drop in donations coupled with a modest
growth in demand. This means that we’ve had
to buy in over 22 tonnes of food too (previous
year 13 tonnes).
Fortunately we have been supported by
financial donations from individuals and
organisations, with grants from our local
County Council and especially Borough Council
by our local council WHBC being critical for us.
We also spent money from the significant
legacy we received in July 2023 which has
enabled us to further support localpeople in| |||need by giving out gif cards.
- we’ve also contnued with our amazing group
of around 35 or so volunteers,
- opened every week to serve those who
were/are struggling in our local community (we
achieved this even throughout Covid)
- provided 9163 people (previous year 8777
people) in Hatield and the surrounding area
(including 3257 children – previous year was
3385 children) [who were referred to us
through our partner agencies] with emergency
food parcels. These fgures are again an
increase on previous years. Relieving hunger
amongst over 9000 of our ‘neighbours’ is an
amazing thing to be able to achieve – thank
you volunteers and referring agencies. (We
work with over 100 agencies, who can refer
their clients to the Foodbank as necessary…
schools, doctors’ surgeries, housing
associatons, Citzens Advice, the Council,
churches – essentally anyone who may come
across those in our community who are
struggling).
We’ve been able to contnue this year (started
Spring 2022) – with the assistance of a
signifcant grant from Trussell Trust – with
having a Citzens Advice worker present at all
our foodbank sessions. He speaks to all clients
who want his tme…he’s a specialist in benefts,
debt etc; the aim is to deal with clients’ issues
at source wherever that’s possible and helpful
to clients. We pay his salary (via the grant
which we top up), and CA report quarterly on
the growing number of clients helped with
benefts or debt relief etc.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
issued by the Charity Commission on public
beneft| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Hatield Foodbank does not make grants| |Policyon social investment|Para 1.38|We do not make investments (one bank
[current] account and a linked deposit account
for wise stewardship (i.e. toget some bank| |including program related
investment||interest rather than leave funds only in a
current account).| |---|---|---| |Contribution made by
volunteers|Para 1.38|The foodbank contnues to be run almost
_entrely_by volunteers. (We had one part tme
employee manager during the year – much
needed due to the growing demands). We are
extremely grateful for all of our wonderful
team of volunteers!
Processing the donatons given very generously
especially at peak periods (Easter, Harvest
Festval and, partcularly, Christmas) is
challenging, but done again successfully this
year thanks to the treless eforts of our
manager, and a number of our volunteers and
even trustees| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In terms of identfying the diference that the
charity’s work has made to the circumstances
of its benefciaries, the comments above really
say it all…..over 9100 people fed including
nearly 3300 children with over 70 tonnes of
food, toiletries etc. These are signifcant
demands on our workload - the impact of the
economic issues experienced around the
country manifests itself clearly at Hatield
Foodbank. Some of the detail of our work
includes:
We contnued our work with:

a warehouse which contnues to have
stocks well below what we saw in our
frst few years. This is perhaps not
surprising given the increased
demands; we contnue to give out
more food than is donated.
Fortunately we are able to get grants
from a number of sources to enable us
to buy in food to make up the shortall.
Some donatons from some sources
remain strong.

backed by excellent admin - our annual
stocktake (all food etc is weighed in &
out to ensure and demonstrate
propriety) showed a very small margin
of error demonstratng good
warehouse management.

Tesco – with whom we have a
partcularly good relatonship| ||the local Waitrose who have also been| |---|---| ||very generous, and| ||Asda across the road where the newer| ||relatonship contnues to develop year| ||on year (and which has improved| ||signifcantly following the appointment| ||of an excellent and supportve new
community champion), with donatons| ||increasing across all three – our thanks| ||go to customers of all three| ||supermarkets| ||successful one-of donaton drives| ||(including charity events at Tesco) as| ||well as the regular weekly donatons.| ||Christmas, Harvest Festval and Easter
donatons from all parts of the| ||community (many local schools,| ||churches & businesses (fuller list| ||below)| ||WHBC have also helped with generous| ||grants without which we’d have| ||struggled.| |The queues at our doors each week have|| |grown signifcantly, and the diference we are|| |making to many lives in the local community is|| |noteworthy. We hear (and record|| |anonymously) stories of what a signifcant
diference we’ve made to those who had|| |nothingto eat and no wayof buyingin food.|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Despite a growing need to buy in food &
toiletries, thanks to some generous grants,
some one-of donatons during the year, and
the consistent giving by others month by
month & year by year, the charity is in a sound
fnancial positon, although if giving/grants
reduced, we would struggle within a year. 70%
of our income was from grants; there is no
guarantee that these will be available annually,
though we contnue to apply.
We need cash as well as donatons of
food/toiletries because we have to buy in items
which are donated less frequently in order to
make up balanced food parcels detailed by
Trussell Trust_and, especially this year, we’ve_
_had to buy in 22 tonnes of food over & above_
_donatons._Thus we have, as ever, valued both
cash and food donatons this year; both have a
great part to play in supportng those who are
strugglingat any given tme.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Charity’s policy on reserves has been simply to
carry sufcient to ensure the ability to buy
what is needed to contnue to tde us for as
long as reasonably possible if grants slowed
down/dried up, pay our one part tme
employee (manager), purchase food for clients,
pay a modest rent etc.
The bank balances at 30/9/2024 of £120,710
may seem high, but this included restricted
funds of:
- £21307 designated for the Citzen’s Advice
project employee as mentoned above. This
was paid out right at the start of the next
accountng year (on 1/10/2024) when the
£24687 bill came in from Citzens Advice.
- £18658 of WHBC grants of which £18k was
only received in August & September (all of
which will have been spent on stock etc by
31/3/2025)
- the residue of the legacy
We believe we can contnue to serve our
community for at least 6 months whatever
happens, and to cope with any emergencies
which arise| |Amount of reserves held|Para 1.22|Our bank accounts (one current and one
interest-bearing deposit account) had around
£120k funds – made up of £66.3k restricted
(incl legacy) and 53.7k unrestricted funds at the
end of theyear. Cash on hand was £0.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|No deficits| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty; charity appears to be on a
reasonably sound fnancial footng thanks to
generous donatons/grants, and our amazing
unpaid volunteers. We plan to contnue to
work closely with the local Citzens Advice in
the coming year in order to address at the root
some of the challenges facing our clients. The
associated cost, is expected to be covered by a
grant from Trussell Trust with a small balance
coming from our own resources or from third
party grants where we can obtain these. This
Trussell grant is scheduled to end in the next
year or so, which presents a fund-raising
challenge if we are to contnue to have CA staf
on site to helpclients.|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Partcularly generous donors have included:
Grants from Natonal Lotery Community
Fund, WHBC Household Support Fund, &
Annual Community Grant, Herts Community
Foundaton, & Trussell Trust re the CA project
– and a generous gif from WHBC’s Mayor’s
Fund
Tesco, Waitrose, and Asda and their
customers – including “top-up” payments
received from the supermarkets via Trussell
Trust. This is a scheme whereby
supermarkets donate the profts they make
from people buying food to donate to the
foodbank.
Local schools, churches & businesses such as
Mintel Group Ltd, Co-op Local Community
Fund, The Neighbourly/Sainsbury’s, Proft
Impact, Poters Bar Tangent Club, Old
Hatield Residents Associaton, Macs Hart
Trust/Red Lion and others personal/via
Stewardship (ofen via our website), Charites
Aid Foundaton, Charites Trust etc.
Many personal donors have made one-of
contributons which has really helped us
A number of personal donors have started
making (and contnue to make) regular
donatons which is also_much_
appreciated,
and makes a huge diference. We could not
do our work without the generous giving or
personal and corporate donors; thank you all
again.
In additon, we receive a number of one-of
donatons at key tmes in the year (in partcular,
Christmas)| |---|---|---| |Investment policy and
objectives includingany||We don’t make investments.| |social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The only risks of any significance facing the
charity are:
1. demand has continued its growth this
year – albeit at a slower rate. But, as
mentioned above, donations dropped
materially, though we have been able to
use grant money to make up the shortfall.
As reported earlier in this report, we’ve
bought continue to buy in significant
amounts of food – 22 tonnes this year
costing us over £36000. In the first three
months of the following year we bought in
£10,000 – nearly as much as in the first SIX
months of the previous year.
Fortunately our amazing old & new donors
have, so far, continued their great
generosity so that we have had sufficient to
give to all who have “come our way” (been
referred our way by our amazing referral
agencies). We are so grateful to the
generosity of personal, business, and
company donors.
2. if its use of Gracemead House in the
town centre was somehow to come to an
end. Gracemead is conveniently located
for volunteers and clients alike, and at a
very reasonable rent. That said, firstly
there seems little prospect of this
happening given that two of the trustees
have significant influence over allowing the
continued use of Gracemead. And
secondly, trustees believe that another
suitable location would be found in any
event.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hatfield Foodbank| |---|---| |Other name the charity uses|none| |Registered charity number|1174288| |Charity’s principal address|Gracemead House, Gracemead House, Woods Avenue, Hatield
AL10 8HX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Heather Jane Dyce|Trustee|Wholeyear|| ||Obafemi Oludare|Trustee|1/10/2023 to 1/9/2024|| ||Michael Laurence
Dyce|Treasurer|Whole year|| ||Colin GeoffreyHill|Chair of Trustees|Whole Year|| ||Alex Masters|Trustee|Whole Year|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the none charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Dominic Long – Foodbank Manager (part time) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** We are a Trussell Trust foodbank – hence there being no entries under “advisers” above – Trussell provide excellent support and advice at the end of a phone (or email). ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Colin Hill (signed M L Dyce (signed electronically) electronically) Michael Laurence Dyce **Full name(s)** Colin Geoffrey Hill **Position (eg Secretary,** Chair of Trustees Treasurer **Chair, etc)** **Date** 12/1/2025 CHARITY COMMIS510N FOR ENGLAND AND WALES Charity Namo Hatfield Foodbank No Ilf any} 1174288 Recei ts and pa ments accounts CC16a For tho porlod from Period start dale 0111012023 To Pertod end dale 3010912024 Section A Receipts and payments Unrestricted fund8 Restricted funds to th• n¢aro$t £ Endowment funds Total funds Last year to the nearest to the no#roSt £ to the nearost £ to th8 neargst £ A1 Recèl ts Grants Tesco lop-upffrussell Te5co collections lewar 97,580 97,580 8,728 318 87,230 7,980 410 8,726 318 nation ay giving BusinesslCompanylRolary Club donations personal donations Gift Aid tax rebate food'sales, & person81 donation$ bank intefesl *undries 15,179 15.179 19,S40 6,182 6,182 4,673 377 960 314 377 960 314 8S4 3,749 ross income or AR) 43.826 97.580 141,406 139,324 8se an See table . nve8 men sa tota Total recelpts 43,826 97,580 141,406 139,324 A3Pa ment8 Employee ¢osls & warehousing Citizens Advi¢e project EquipmenUcupb03rdslcarpeVshelving Running costs- utilities. bin & phone Running costs- rent & repairs Running costs- stationery & poslage Food Purchases lincl toilelriesl Gift Card purchases (from legacy) Volunteer expenses Insurance Cleanin9 Information Commissioner5 Office training sessions and expenses independent ¢heck cost5 Sundrias 19,086 19,088 48,375 616 3,261 7,680 949 36,316 5,188 296 248 18,452 47,971 6,413 7,096 2,720 607 16.724 3.528 216 203 46,375 616 3.261 7,680 949 5,635 30,681 S,188 296 248 3S 197 35 197 35 120 35 38,039 35 122,283 23 104,108 Sub total 84,244 A4 Asset and Inve8tment Sub total Total payments 38,039 84,244 122,283 104,108 Net of receiptsl(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 5,787 13,336 19,123 35,216 48,573 54,360 53,015 66,350 101,5 120,710 66,371 101,587 CCXX R1 accounts ISS) 2511012024 Section B Statement of assets and liabilities at the end of the period Unrestrlctod funds Reslrlctod lunds to nearost £ Endowmonl fund8 to nearest £ Categorles Details to nearest É B1 Cash funds 8ank currenvdeposil acc(xinl 54.360 66,350 Total cash funds 54,360 66,350 lagreo balAh¢O8 willi iecÉiyt$ Pciynien15 accounii511 1)rf ()K QK Endowmpnt funds ¢0 noarost É Unre81rlcled lund8 to noar&st £ Restrlcted funds to noare$t £ Details Funtl to whl¢h 888oI boron Current ¥81119 Dola518 C08t Iopiionall Fund lo whl¢h a88et bolon Dolalls Co•1 lopllonall Curiant value 84 Assets rètalnod for the charlty's own use Fuiid to whlch rolat05 Aniount duo When due Dola115 BS Llabllitles Signed by one or fv40 Iruslees on behalf ol all the Irusle&s Dale of roval Signature Piinl Name fvl.L.bYCL_- BYLVDJ CCXX R2 accounts ISSI 2511012024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trustees Hatfield Foodbank On accounts for the year ended 30 September 2024 Charity no (if any) 1174288 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010912024. Responslbllities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Keith Grover Relevant professional qualification(s) or body: Fellow of the Institute of Chartered Accountants in England & Wales Address: 1 Hunt Close, St. Albans. Herts. AL4 9JH IER Oct 2018 CHARITY COMMIS510N FOR ENGLAND AND WALES Charity Namo Hatfield Foodbank No Ilf any} 1174288 Recei ts and pa ments accounts CC16a For tho porlod from Period start dale 0111012023 To Pertod end dale 3010912024 Section A Receipts and payments Unrestricted fund8 Restricted funds to th• n¢aro$t £ Endowment funds Total funds Last year to the nearest to the no#roSt £ to the nearost £ to th8 neargst £ A1 Recèl ts Grants Tesco lop-upffrussell Te5co collections lewar 97,580 97,580 8,728 318 87,230 7,980 410 8,726 318 nation ay giving BusinesslCompanylRolary Club donations personal donations Gift Aid tax rebate food'sales, & person81 donation$ bank intefesl *undries 15,179 15.179 19,S40 6,182 6,182 4,673 377 960 314 377 960 314 8S4 3,749 ross income or AR) 43.826 97.580 141,406 139,324 8se an See table . nve8 men sa tota Total recelpts 43,826 97,580 141,406 139,324 A3Pa ment8 Employee ¢osls & warehousing Citizens Advi¢e project EquipmenUcupb03rdslcarpeVshelving Running costs- utilities. bin & phone Running costs- rent & repairs Running costs- stationery & poslage Food Purchases lincl toilelriesl Gift Card purchases (from legacy) Volunteer expenses Insurance Cleanin9 Information Commissioner5 Office training sessions and expenses independent ¢heck cost5 Sundrias 19,086 19,088 48,375 616 3,261 7,680 949 36,316 5,188 296 248 18,452 47,971 6,413 7,096 2,720 607 16.724 3.528 216 203 46,375 616 3.261 7,680 949 5,635 30,681 S,188 296 248 3S 197 35 197 35 120 35 38,039 35 122,283 23 104,108 Sub total 84,244 A4 Asset and Inve8tment Sub total Total payments 38,039 84,244 122,283 104,108 Net of receiptsl(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 5,787 13,336 19,123 35,216 48,573 54,360 53,015 66,350 101,5 120,710 66,371 101,587 CCXX R1 accounts ISS) 2511012024 Section B Statement of assets and liabilities at the end of the period Unrestrlctod funds Reslrlctod lunds to nearost £ Endowmonl fund8 to nearest £ Categorles Details to nearest É B1 Cash funds 8ank currenvdeposil acc(xinl 54.360 66,350 Total cash funds 54,360 66,350 lagreo balAh¢O8 willi iecÉiyt$ Pciynien15 accounii511 1)rf ()K QK Endowmpnt funds ¢0 noarost É Unre81rlcled lund8 to noar&st £ Restrlcted funds to noare$t £ Details Funtl to whl¢h 888oI boron Current ¥81119 Dola518 C08t Iopiionall Fund lo whl¢h a88et bolon Dolalls Co•1 lopllonall Curiant value 84 Assets rètalnod for the charlty's own use Fuiid to whlch rolat05 Aniount duo When due Dola115 BS Llabllitles Signed by one or fv40 Iruslees on behalf ol all the Irusle&s Dale of roval Signature Piinl Name fvl.L.bYCL_- BYLVDJ CCXX R2 accounts ISSI 2511012024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trustees Hatfield Foodbank On accounts for the year ended 30 September 2024 Charity no (if any) 1174288 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010912024. Responslbllities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Keith Grover Relevant professional qualification(s) or body: Fellow of the Institute of Chartered Accountants in England & Wales Address: 1 Hunt Close, St. Albans. Herts. AL4 9JH IER Oct 2018