## **Trustees’ Annual Report for the period**
**From 1[st] October 2021 to 30[th] September 2022**
## **Charity name: Hatfield Foodbank**
## **Charity registration number: 1174288**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The relief of financial hardship amongst people
in Hatfield and the surrounding area or in other
parts of the United Kingdom in such ways as
the Trustees from time to time think fit - in
particular, but not exclusively by:
a) providing emergency food, essential
toiletries etc to individuals and families in need
and/or for distribution by charities or other
organisations working to prevent or relieve
poverty;
b) such other means, including (but not limited
to) the provision of support or signposting to
relevant information and other advisory
services and to provide such services with a
Christian ethos, supported by churches in
Hatfield.
Nothing in this constitution shall authorise an
application of the property of the CIO for the
purposes which are not charitable.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During this, our fifth year of operation, we
have:
- collected over 44 tonnes of food from
supermarkets, schools, businesses and other
individuals, and given out nearly 50 tonnes
(both figures represent an increase on previous
years)
- continued with our amazing group of around
35 or so volunteers,
- opened every week to serve those who
were/are struggling in our local community (we
achieved this even throughout Covid
- provided 5230 people (previous year 4266
people) in Hatfield and the surrounding area
(including 2290 children – previous year was
1895 children) [who were referred to us
through ourpartner agencies]with emergency|
|||food parcels. These figures are again an
increase on previous years. Relieving hunger
amongst over 5200 of our ‘neighbours’ is an
amazing thing to be able to achieve – thank
you volunteers and referring agencies
- one key addition to the help we’ve provided
to our community this year is that – with the
assistance of a significant grant from Trussell
Trust – from Spring 2022 we now have a
Citizens Advice worker present at all our
foodbank sessions. He speaks to all clients
who want his time…he’s a specialist in benefits,
debt etc; the aim is to deal with clients’ issues
at source wherever that’s possible and helpful
to clients. We pay his salary (via the grant),
and CA report quarterly on the growing
number of clients helped.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Hatfield Foodbank does not make grants|
|Policy on social investment
including program related
investment|Para 1.38|We do not make investments (one bank
[current] account)|
|Contribution made by
volunteers|Para 1.38|The foodbank continues to be run almost
_entirely_by volunteers. (We had one part time
employee for part of the year – at the end of
the year we had a part time foodbank manager
– much needed due to the growing demands).
We are extremely grateful for all of our
wonderful team of volunteers!
Processing the donations given very generously
especially at peak periods (Easter, Harvest
Festival and, particularly, Christmas) is
challenging, but done again successfully this
year thanks to the tireless efforts of a number
of our volunteers|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In terms of identifying the difference that the
charity’s work has made to the circumstances
of its beneficiaries, the comments above really
say it all…..over 5200 people fed including
nearly 2290 children with around 50 tonnes of
food, toiletries etc. Some of the detail of our
work includes:
We continued our work with:
•
a warehouse which, at times, had a
stock well below what we’ve seen in
previous years. This is perhaps not
surprising given the increased
demands; we continue to give out
more food than is donated.
Fortunately we are able to get grants
from a number of sources to enable us
to buy in food to make up the shortfall.
Some donations from some sources
remain strong.
•
backed by excellent admin - our annual
stocktake (all food etc is weighed in &
out to ensure and demonstrate
propriety) showed a very small margin
of error demonstrating good
warehouse management.
•
Tesco – with whom we have a
particularly good relationship
•
the local Waitrose who have also been
very generous, and
•
Asda across the road where the newer
relationship continues to develop year
on year, with donations increasing or
stable across all three – thanks to
customers of all three supermarkets
•
successful one off donation drives
(including charity events at Tesco) as
well as the regular weekly donations.
•
Christmas, Harvest Festival and Easter
donations from all parts of the
community (many local schools,
churches & businesses (fuller list
below)
The queues at our doors each week are
growing, and the difference we are making to
many lives in the local community is
noteworthy. We hear many stories of what a
significant difference we’ve made to those who
had nothing to eat and no way of buying in
food.|
**Additional information (optional)**
## You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Despite a growing need to buy in food &
toiletries, thanks to some generous one-off
donations during the year, and the consistent
giving by others month by month & year by
year, the charity is in a sound financial position.
We need cash as well as donations of
food/toiletries because we have to buy in items
which are donated less frequently in order to
make up balanced food parcels detailed by
Trussell Trust. So we have, as ever, valued
both cash and food donations this year; both
have a great part to play in supporting those
who are strugglingat any given time.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Charity’s policy on reserves has been simply to
carry sufficient to ensure the ability to buy
what is needed to continue to function well,
pay our one part time employee which again
enables us to continue to function well,
purchase food for clients, pay a modest rent
etc.
The balance in our current account at
30/9/2022 included £23,019.45 of restricted
funds – designated for the Citizen’s Advice
project employee as mentioned above. This
was paid out right at the start of the next
accounting year (on 4/10/2022) when the bill
came in from Citizens Advice. We believe we
can continue to serve our community for up to
a year and longer whatever happens, and to
cope with anyemergencies which arise|
|Amount of reserves held|Para 1.22|Our bank account had £43,723.98 of
unrestricted funds at the end of the year. Cash
on hand was £77.08.|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|No deficits|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty; charity appears to be on a
sound financial footing thanks to generous
donations, and our amazing unpaid volunteers.
We plan to continue to work closely with the
local Citizens Advice in the coming year in
order to address at the root some of the
challenges facing our clients. The associated
cost, is expected to be covered by a grant from
Trussell Trust with a small balance coming from
our own resources or from third party grants
where we can obtain these.|
**Additional information (optional)** You may choose to include further statements where relevant about: Particularly generous donors have included: • Tesco, Waitrose, and Asda and their customers – including “top-up” payments Para 1.47
|The charity’s principal
sources of funds (including
any fundraising)||received from the supermarkets via trussell
Trust. This is a scheme whereby
supermarkets donate the profits they make
from people buying food to donate to the
foodbank.
• Local schools, churches & businesses such as
Welwyn Hatfield Borough Council, St Mary’s
Church, Paradigm Housing, The Co-op
community fund, Sainsbury’s, Tesco
Community Grants, Wellfield trust, Lightning
Packaging Supplies, Pro Rail Services, Hatfield
Rotary Club, Hatfield Ismaili Civic, North
Mymms Church, Detector testers,
Computacentre, Gascoyne Cecil Trust, Bunzl
Retail, Group 5 Investments, Plumbase, John
Lewis, Kelechi Okere, and many donations
made via Stewardship (often via our
website), Charities Aid Foundation, Charities
trust etc.
• We want to mention separately the grant
from Trussell Trust (over £47k) for the
project with Citizens Advice which is
mentioned earlier in this Trustees Return.
Many personal donors have made one-off
contributions which has really helped us
• A number of personal donors have started
making (and continue to make) regular
donations which is also_much_ appreciated,
and makes a huge difference. We could not
do our work without the generous giving or
personal and corporate donors; thank you all
again.
In addition, we receive a number of one-off
donations at key times in the year (in
particular, Christmas)|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We don’t make investments.|
|A description of the principal
risks facing the charity|Para 1.46|The only risks of any significance facing the
charity are:
1. if demand continues to grow and we
have insufficient donations of food and
finance to enable us to have sufficient stock
to give to clients (our stocks were, at one
point, at an all time low). But although food
given to clients has significantly outstripped
donations this year, our many generous
donors (see above) have ensured that we
have sufficient to continue even if demand
grows. We are so grateful to the generosity|
of personal, business, and company donors. 2. if its use of Gracemead House in the town centre was somehow to come to an end. Gracemead is conveniently located for volunteers and clients alike, and at a very reasonable rent. That said, firstly there seems little prospect of this happening given that two of the trustees have significant influence over allowing the continued use of Gracemead. And secondly, trustees are convinced that another suitable location would be found in any event. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Hatfield Foodbank|
|---|---|
|Other name the charity uses|none|
|Registered charity number|1174288|
|Charity’s principal address|Gracemead House, Gracemead House, Woods Avenue, Hatfield
AL10 8HX|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Dominic James
Long|Chair of Trustees|1/10/2021 - 31/5/2022||
||Heather Jane Dyce|Trustee|Wholeyear||
||PhilipDavid Mayes|Trustee|1/10/2021 - 25/9/2022||
||Obafemi Oludare|Trustee|Wholeyear||
||Michael Laurence
Dyce|Treasurer|Whole year||
||Colin Geoffrey Hill|Chair of Trustees|Appointed as trustee
22/6/2022. Chair of
trustees from 25/9/2022
to date||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|none|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|none|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|none|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
Dominic Long – Foodbank Manager (part time)
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
n/a
## **Other optional information**
We are a Trussell Trust foodbank – hence there being no entries under “advisers” above – Trussell provide excellent support and advice at the end of a phone (or email).
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Colin Hill (signed electronically)|**M L Dyce (signed**
**electronically)**|
|---|---|---|
||Colin Geoffrey Hill|Michael Laurence Dyce|
||
Chair of trustees|Treasurer|
||7/11/2022||
||7/11/2022||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Hatfield Foodbank
On accounts for the year
ended
30 September 2022
Charity no
lif any)
1174288
Set out on pages
I report to the trustees on my examination oflhe accounts ofthe above
charity ("the Trusl-} for the year ended 3010912022.
Responsibilities and As the charily trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the reqLtirements of the Charities Act
2011 ("the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5}{b) of the Act.
I have completed my examination. I confim that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in acxordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which altenlion should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Keith Grover
Relevant professlonal
qualificationlsl or body
(if any)".
Fellow of the Institute of Chartered Accountants in England & Wales
Address:
1 Hunt Close
St. Albans
Herts.
AL4 9JH
IER
October 2018
Hatfield Foodbank
Accounts
ear to 30
2022
Income
Grant5
7,126.64
8,810.52
47,302.95
620.81
Tesco top-uplTrussell Trust
Trussell trust grant designated for Cit12ens Advice project
Tesco collections
StewaTd5hip/cAF don3tion/payPal giving FurTrd
BusinesslCompany/Rotary Club donatiorb5
Personal donations
6,474.37
3.583.35
3,976.27
676.02
Gift Aid tax rebate
Food 'sales' & personal d(Fnation5
Sundries
763.70
79,334.63
Out
oin
Employee costs & warehou5in8
Citizens Advice project
Equipment & shelving
Running costs-utilities & phone
Runnirbg cost5- rent & repairs
Running costs- stationery & postage
Food Purchases lincl toiletries)
Volunteer expenses lincl Louise)
Insu¥ance
Cleanin8
Inlormation Commissioners Offi
Sundrie5
Honorary accounts examiner's expenses
5.654.20
24,283.50
863.33
2,655.41
6,312.23
378.33
3.221.69
144.45
143.59
35.00
46.34
26.73
43.764.80
Surplus Ideficitl for the year
Plus opening cash & bank Iledgerl balance
35.569.83
30,800.68
66.370.51
Re
resented
Cash on hand
Bank Iledgerl balance
77.08
66.293.43
66.370.51
£23,019.45 of the 301912022 bank b31ance IS Testricted fund5 de5ign4ted for Citizens, Athfite project
This was paid out (for the Cit12en5 Advice project) on 411012022 thus'clearing, the restrirted funds.
The rest of the 301912022 year end bank balance £43.273.981£66.293.43- £23.019.451 is unre5trscted funds
Page I
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Hatfield Foodbank
On accounts for the year
ended
30 September 2022
Charity no
lif any)
1174288
Set out on pages
I report to the trustees on my examination oflhe accounts ofthe above
charity ("the Trusl-} for the year ended 3010912022.
Responsibilities and As the charily trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the reqLtirements of the Charities Act
2011 ("the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5}{b) of the Act.
I have completed my examination. I confim that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in acxordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which altenlion should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Keith Grover
Relevant professlonal
qualificationlsl or body
(if any)".
Fellow of the Institute of Chartered Accountants in England & Wales
Address:
1 Hunt Close
St. Albans
Herts.
AL4 9JH
IER
October 2018
Hatfield Foodbank
Accounts
ear to 30
2022
Income
Grant5
7,126.64
8,810.52
47,302.95
620.81
Tesco top-uplTrussell Trust
Trussell trust grant designated for Cit12ens Advice project
Tesco collections
StewaTd5hip/cAF don3tion/payPal giving FurTrd
BusinesslCompany/Rotary Club donatiorb5
Personal donations
6,474.37
3.583.35
3,976.27
676.02
Gift Aid tax rebate
Food 'sales' & personal d(Fnation5
Sundries
763.70
79,334.63
Out
oin
Employee costs & warehou5in8
Citizens Advice project
Equipment & shelving
Running costs-utilities & phone
Runnirbg cost5- rent & repairs
Running costs- stationery & postage
Food Purchases lincl toiletries)
Volunteer expenses lincl Louise)
Insu¥ance
Cleanin8
Inlormation Commissioners Offi
Sundrie5
Honorary accounts examiner's expenses
5.654.20
24,283.50
863.33
2,655.41
6,312.23
378.33
3.221.69
144.45
143.59
35.00
46.34
26.73
43.764.80
Surplus Ideficitl for the year
Plus opening cash & bank Iledgerl balance
35.569.83
30,800.68
66.370.51
Re
resented
Cash on hand
Bank Iledgerl balance
77.08
66.293.43
66.370.51
£23,019.45 of the 301912022 bank b31ance IS Testricted fund5 de5ign4ted for Citizens, Athfite project
This was paid out (for the Cit12en5 Advice project) on 411012022 thus'clearing, the restrirted funds.
The rest of the 301912022 year end bank balance £43.273.981£66.293.43- £23.019.451 is unre5trscted funds
Page I